Getting Started with Windows 10 and Microsoft Edge 2019 Edition [2019 ed.] 978-0-763-89111-4

Table of contents :
Getting Started with Windows 10 and Microsoft Edge, 2019 Edition......Page 1
Copyright Page......Page 2
Contents......Page 3
Course Features......Page 5
Review and Assessment......Page 7
Instructor eResources......Page 8
Hardware and Software Requirements......Page 9
Using a Mouse......Page 10
Creating an Account on a Windows PC......Page 11
Setting a Default Email Application......Page 13
Using a Touchscreen......Page 14
Skills You Learn......Page 15
Skill 1 - Sign In to and Out of Windows 10......Page 16
Skill 2 - Explore the Windows 10 Desktop, Taskbar, and Start Menu......Page 17
Skill 3 - Open and Close Applications......Page 19
Skill 4 - Manipulate Windows......Page 21
Skill 5 - Move between Open Windows......Page 23
Skill 6 - Work with Menus, Toolbars, Ribbons, and Dialog Boxes......Page 25
Skill 7 - Get Help in Windows......Page 28
Tasks Summary......Page 29
Skills You Learn......Page 30
Skill 1 - Navigate between Local Volumes and Folders in File Explorer......Page 31
Skill 2 - Control the Display of Hidden Files and File Extensions......Page 33
Skill 3 - Create and Rename a File or Folder......Page 36
Skill 4 - Download and Extract Student Data Files......Page 38
Skill5 - Select Multiple Files and Folders......Page 40
Skill 6 - Create a Compressed Archive (ZIP) File......Page 41
Skill 7 - Move and Copy Files......Page 43
Skill 8 - Delete Files and Use the Recycle Bin......Page 46
Skill 9 - Search for a File......Page 48
Tasks Summary......Page 51
Skills You Learn......Page 52
Skill 1 - Get Started with the Microsoft Edge Browser......Page 53
Skill 2 - Use Tabbed Browsing......Page 54
Skill 3 - Use Search Engines to Find Content......Page 55
Skill 4 - Download a File from a Website......Page 57
Skill 5 - Save and Reopen Favorites......Page 58
Skill 6 - Review Browser History and Clear Browsing Data......Page 59
Skill 7 - Print a Web Page......Page 61
Skill 8 - Use Windows Search to Get Information Online......Page 62
Tasks Summary......Page 63
Skills You Learn......Page 64
Skill 1 - Use File Explorer to Access OneDrive and Upload Student Data Files......Page 65
Skill 2 - Sign In to and Out of OneDrive.com......Page 67
Skill 3 - Navigate between Folders and Create a New Folder......Page 69
Skill 4 - Upload Files......Page 71
Skill 5 - Create a New Document in an Office Online App......Page 73
Skill 6 - Edit a File in an Office Online App......Page 74
Skill 7 - Edit Documents in Office 365 Applications......Page 75
Skill 8 - Share a Folder from OneDrive......Page 78
Tasks Summary......Page 79
Skills You Learn......Page 80
Skill 1 - Capture an Image of the Entire Screen......Page 81
Skill 2 - Use Snip & Sketch to Capture a Portion of the Screen......Page 83
Skill 3 - Email an Image Using Snip & Sketch......Page 86
Skill 4 - Create a Notebook, Sections, and Pages in OneNote......Page 87
Skill 5 - Add Content to a Page in OneNote......Page 90
Skill 6 - Collect and Organize Online Content in OneNote......Page 92
Skill 7 - Email a Link to OneNote Content......Page 94
Tasks Summary......Page 95
Skills You Learn......Page 96
Skill 1 - Explore the Control Panel and the Settings App......Page 97
Skill 2 - Personalize the Desktop......Page 100
Skill 3 - Modify Screen Brightness and Resolution......Page 103
Skill 4 - Adjust the Sound Volume......Page 105
Skill 5 - Connect to and Disconnect from a Wireless Network......Page 106
Skill 6 - Review Security, Maintenance, and Update Settings......Page 108
Tasks Summary......Page 110
Glossary and Index......Page 111
Geting Started with Windows 10 and Microsoft Edge, 2019 Edition, Review and Assessment......Page 121
Copyright Page......Page 122
Review and Assessment......Page 123
Review 2 Start and Exit Programs......Page 124
Application 1 Arrange Your Desktop......Page 125
Skills Assessment......Page 126
Review 2 Copy, Delete, and Retrieve Files......Page 128
Application 1 Find Files and Control File Extension Display......Page 129
Application 2 Create and Unpack a ZIP File......Page 130
Skills Assessment......Page 131
Review 2 Work with Browser Tabs......Page 132
Application 1 Perform Web Searches and Downloads......Page 133
Skills Assessment......Page 134
Review 2 View the New File in Your OneDrive Account......Page 136
Application 1 Create a New Folder, Copy a File to It, and Delete a File......Page 137
Skills Assessment......Page 138
Review 1 Snip and Email an Image from Snip & Sketch......Page 141
Application 1 Add Content to a Notebook in OneNote......Page 142
Application 2 Update a Notebook with a Screen Capture......Page 143
Skills Assessment......Page 144
Review 2 Change Screen Resolution......Page 146
Application 2 Check System Status......Page 147
Skills Assessment......Page 148

Citation preview

Getting Started with

Windows 10 ®



and Microsoft Edge

®



plus OneDrive™ Office Online OneNote File management Internet browsing Screen capturing

2019 Edition

®

Faithe Wempen

Lisa A. Bucki

Indiana University – Purdue University Indianapolis Indianapolis, IN

Co-Founder of 1x1 Media, LLC Leicester, NC

00i-0xiv_Windows10-2019_FM.indd 1

6/5/19 12:21 PM

Vice President, Content and Digital Solutions: Christine Hurney Developmental Editor: Katrina Lee Director of Production: Timothy W. Larson Associate Project Manager and Production Editor: Melora Pappas Senior Design and Production Specialist: Valerie A. King Cover and Interior Designer: Julie Johnston Indexer: Beverlee Day, Guided by Words Indexing Services

Vice President, Director of Digital Products: Chuck Bratton Digital Projects Manager: Tom Modl Digital Solutions Manager: Gerry Yumul Senior Director of Digital Products and Onboarding: Christopher Johnson Supervisor of Digital Products and Onboarding: Ryan Isdahl Vice President, Marketing: Lara Weber McLellan Marketing and Communications Manager: Selena Hicks

Care has been taken to verify the accuracy of information presented in this book. However, the authors, editors, and publisher cannot accept responsibility for web, email, newsgroup, or chat room subject matter or content, or for consequences from the application of the information in this book, and make no warranty, expressed or implied, with respect to its content. Trademarks: Microsoft is a trademark or registered trademark of Microsoft Corporation in the United States and/or other countries. Some of the product names and company names included in this book have been used for identification purposes only and may be trademarks or registered trade names of their respective manufacturers and sellers. The authors, editors, and publisher disclaim any affiliation, association, or connection with, or sponsorship or endorsement by, such owners. Paradigm Education Solutions is independent from Microsoft Corporation and not affiliated with Microsoft in any manner. Cover Illustration Credit: © OtreeStudio/Shutterstock.com Interior Image Credits: Follow the index. We have made every effort to trace the ownership of all copyrighted material and to secure permission from copyright holders. In the event of any question arising as to the use of any material, we will be pleased to make the necessary corrections in future printings.

ISBN 978-0-763-89105-3 (print) ISBN 978-0-763-89111-4 (digital) © 2020 by Paradigm Publishing, LLC 875 Montreal Way St. Paul, MN 55102 Email: [email protected] Website: ParadigmEducation.com All rights reserved. No part of this publication may be adapted, reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission from the publisher.

Printed in the United States of America 28 27 26 25 24 23 22 21 20 19

00i-0xiv_Windows10-2019_FM.indd 2

1 2 3 4 5 6 7 8 9 10

6/5/19 12:21 PM

Contents Preface......................................................................... v Getting Started......................................................... ix

Chapter 1: Introducing Windows 10................................................ 1 Skill 1: Sign In to and Out of Windows 10........................ 2 Skill 2: Explore the Windows 10 Desktop, Taskbar, and Start Menu.......................................... 3 Skill 3: Open and Close Applications................................... 5 Skill 4: Manipulate Windows.................................................... 7 Skill 5: Move between Open Windows............................. 9 Skill 6: Work with Menus, Toolbars, Ribbons, and Dialog Boxes....................................................... 11 Skill 7: Get Help in Windows.................................................. 14

Chapter 2: Managing Files...................16 Skill 1: Navigate between Local Volumes and Folders in File Explorer..................................17 Skill 2: Control the Display of Hidden Files and File Extensions.................................................. 19 Skill 3: Create and Rename a File or Folder................... 22 Skill 4: Download and Extract Student Data Files........................................................................... 24 Skill 5: Select Multiple Files and Folders......................... 26 Skill 6: Create a Compressed Archive (ZIP) File........... 27 Skill 7: Move and Copy Files.................................................. 29 Skill 8: Delete Files and Use the Recycle Bin................ 32 Skill 9: Search for a File............................................................. 34

Chapter 3: Getting Information from the Internet.................................... 38 Skill 1: Get Started with the Microsoft Edge Browser....................................... 39 Skill 2: Use Tabbed Browsing................................................ 40 Skill 3: Use Search Engines to Find Content.................. 41 Skill 4: Download a File from a Website......................... 43 Skill 5: Save and Reopen Favorites..................................... 44 Skill 6: Review Browser History and Clear Browsing Data............................................... 45 Skill 7: Print a Web Page.......................................................... 47 Skill 8: Use Windows Search to Get Information Online...................................................... 48

Chapter 4: Using OneDrive and Office Online Apps........................ 50 Skill 1: Use File Explorer to Access OneDrive and Upload Student Data Files......................... 51 Skill 2: Sign In to and Out of OneDrive.com................. 53 Skill 3: Navigate between Folders and Create a New Folder............................................... 55 Skill 4: Upload Files..................................................................... 57 Skill 5: Create a New Document in an Office Online App.................................................... 59 Skill 6: Edit a File in an Office Online App...................... 60 Skill 7: Edit Documents in Office 365 Applications................................................................. 61 Skill 8: Share a Folder from OneDrive.............................. 64

Chapter 5: Taking Screenshots and Using OneNote...............................66 Skill 1: Capture an Image of the Entire Screen............ Skill 2: Use Snip & Sketch to Capture a Portion of the Screen......................................... Skill 3: Email an Image Using Snip & Sketch................. Skill 4: Create a Notebook, Sections, and Pages in OneNote ................................................................. Skill 5: Add Content to a Page in OneNote................... Skill 6: Collect and Organize Online Content in OneNote.................................................................. Skill 7: Email a Link to OneNote Content........................

67 69 72 73 76 78 80

Chapter 6: Customizing and Maintaining Windows...........................82 Skill 1: Explore the Control Panel and the Settings App...................................................... Skill 2: Personalize the Desktop........................................... Skill 3: Modify Screen Brightness and Resolution............................................................... Skill 4: Adjust the Sound Volume ...................................... Skill 5: Connect to and Disconnect from a Wireless Network................................................. Skill 6: Review Security, Maintenance, and Update Settings..............................................

83 86 89 91 92 94

iii

00i-0xiv_Windows10-2019_FM.indd 3

6/5/19 12:21 PM

00i-0xiv_Windows10-2019_FM.indd 4

6/5/19 12:21 PM

Preface Getting Started with Windows® 10 and Microsoft® Edge uses a simple, visual approach to teach the necessary skills for using the Windows 10 operating system and Microsoft Edge web browser, plus OneDrive and OneNote. It also introduces the Office apps, tools for creating screenshots, and the Snip & Sketch app. This brief program will help you gain the proficiency needed to open and use applications, navigate between and within applications, manage files, get information from the internet, and share files and information on a PC with Windows 10 installed. In addition, it will help you master basic skills for customizing and maintaining the Windows operating system.

Courseware Based on Office Online and Office 365 Features Both Microsoft Office Online and Microsoft Office 365 are continually updated. Specific features and functionality of Microsoft Office vary depending on the user’s account, computer setup, and other factors. This edition of the Getting Started with Windows® 10 and Microsoft® Edge courseware was developed using features available in the 2019 version of Office Online and Office 365. You may find that with your computer and version of the 2019 version of Office Online or Office 365, the appearance of the software and the steps needed to complete an activity vary slightly from what is presented in the courseware.

Course Features The following guide shows how this textbook and its digital resources uses a visual, step-by-step, competency-based approach to teach the basic skills you need to use a PC running Windows 10 successfully at home, school, or work. Clear and concise text and screen captures teach essential concepts, features, and skills in an easy-tounderstand format. A chapter overview describes the topics you will cover in the chapter.

A Skills You Learn list itemizes the tasks you will be able to accomplish at the end of the chapter.

A Files You Use section lists the student data files you will need to complete the skills in the chapter.

v

00i-0xiv_Windows10-2019_FM.indd 5

6/5/19 12:21 PM

A skill introduction describes the features and tasks you will explore in the skill.

Numbered steps and screen captures provide instant reinforcement to help you learn each skill quickly and easily.

Tips offer hints and troubleshooting advice.

Another Way features provide alternative methods for performing steps, including keyboard shortcuts.

Skill Extras offer additional information about the topics covered in a skill.

A Tasks Summary lists the key tasks covered in the chapter, along with the ribbon commands used to initiate them as well as shortcuts and alternative ways to perform them.

vi

Preface

00i-0xiv_Windows10-2019_FM.indd 6

6/5/19 12:21 PM

The Cirrus Solution

Elevating student success and instructor efficiency Powered by Paradigm, Cirrus is the next-generation learning solution for developing skills in Microsoft Office. Cirrus seamlessly delivers complete course content in a cloud-based learning environment that puts students on the fast-track to success. Students can access their content from any device anywhere, through a live internet connection. Cirrus is platform independent, ensuring that students get the same learning experience whether they are using PCs, Macs, or Chromebook computers. Cirrus provides access to all the Getting Started with Windows® 10 and Microsoft® Edge content, delivered in a series of scheduled assignments that report to a grade book to track student progress and achievement. Assignments are grouped in modules, providing many options for customizing instruction.

Dynamic Training The Cirrus Getting Started with Windows® 10 and Microsoft® Edge courseware includes interactive resources to support learning. Student Data Files needed to complete the course activities, review exercises, and assessments may be downloaded as a zipped file from the Course Resources section of the online course and are also provided within Cirrus activities as needed. Show and Practice Tutorials show students the steps needed to complete each skill and then allow students to practice on their own. These tutorials include simple instructions and optional help.

Online Extras expand on the topics covered in the textbook. Read these brief summaries to discover additional features and functionality.

Review and Assessment Review and assessment activities in the Cirrus environment offer multiple opportunities to reinforce learning, apply skills, and check mastery.

A Knowledge Check presents 10 multiple-choice questions on key concepts and features.

Preface

00i-0xiv_Windows10-2019_FM.indd 7

vii

6/5/19 12:21 PM

Skills Review exercises offer practice completing the skills. Skills Application exercises provide more challenging practice, combining actions in a different order and applying them in a slightly different context, with less direction. Skills Assessment offers an opportunity to apply skills in an engaging, real-world scenario without step-by-step guidance. Each assessment includes an image showing how the student’s screen should look.

Student eBook The Student eBook makes Getting Started with Windows® 10 and Microsoft® Edge content available from any device (desktop, laptop, tablet, or smartphone) anywhere. The eBook is accessed through the Cirrus online course.

Instructor eResources Cirrus tracks students’ step-by-step interactions, giving instructors visibility into students’ progress and missteps. In addition to these Cirrus-specific tools, other instructor materials are available. Accessed through Cirrus and visible only to instructors, the Instructor eResources for Getting Started with Windows® 10 and Microsoft® Edge include the following support: • Answer keys and rubrics for evaluating responses to chapter exercises and assessments • Lesson blueprints with teaching hints, lecture tips, and discussion questions • Syllabus suggestions and course planning resources • Chapter-based, multiple-choice exam banks in RTF format

Acknowledgments Reese Bostic Richmond Community College Hamlet, NC

viii

Brenda Nunn Skagit Valley College Mount Vernon, WA

Preface

00i-0xiv_Windows10-2019_FM.indd 8

6/5/19 12:21 PM

Getting Started Microsoft Windows 10 is the latest version of Windows, the most popular operating system in the world for personal computers. This courseware teaches you how to use Windows 10 with the May 2019 Update installed to accomplish basic tasks on a personal computer, such as running programs and managing files, as well as how to customize and maintain the Windows operating system. It also introduces the Microsoft Edge browser and shows you how to find information on the internet. In addition, this courseware covers Microsoft applications designed to optimize your use of a computer running Windows 10 May 2019 Update in a personal, work, or academic environment. You will learn how to access OneDrive, a secure online storage location, and how to use Office apps. You will also learn how to take screenshots and how to collect, organize, and share research data using OneNote.

Student Data Files and Resources This courseware includes online quizzes, student data files, interactive tutorials, Online Extras, end-of-chapter review and assessment materials, and other student resources that support the text. To complete this course, you will need access to the Cirrus courseware plus a computer that has an internet connection and the Windows 10 operating system with the Microsoft Edge browser. The student data files you will need to complete some of the skills, exercises, and assessments are accessed from the online version of this course. Chapter 2 teaches you how to download the student data files from the online course to a USB flash drive, and Chapter 4 teaches you how to upload the student data files from the USB flash drive to your OneDrive account. You do not need any student data files for Chapter 1.

Hardware and Software Requirements This courseware is designed for a computer running a standard installation of Microsoft Windows 10 Home or Microsoft Windows 10 Pro, with May 2019 Update, on a desktop or laptop PC.

ix

00i-0xiv_Windows10-2019_FM.indd 9

6/5/19 12:21 PM

Certain chapters and skills in this courseware also assume that you have the following additional features: • Internet access (for downloading the student data files, sending email, and using online apps) • A USB flash drive (for storing student data files) • A printer • Optional: Speakers or headphones, and a microphone (for communicating with Cortana)

Note that Windows 10 will update over time. For that reason, you may see discrepancies between the screen captures in this courseware and the interface on your computer screen.

Starting Up and Shutting Down If you are using a computer in a school lab environment, you might not need to start it up or shut it down, because many labs leave their computers on throughout the day, turning them off only at night. If you are using your own computer, though, you will want to know how to turn it on and off. • To turn on the computer: On the computer, press the power button, which loads the Windows 10 operating system. A sign-in prompt appears when Windows has finished loading. To sign in, see Chapter 1, Skill 1. • To turn off the computer: On the Windows taskbar, click the Start button, click Power, and then click the Shut Down option. Shutting down in this way also signs you out. To sign out without shutting down, see Chapter 1, Skill 1.

Power Start button

Using a Mouse A mouse is a pointing device, which means it controls an on-screen pointer that you use to select text and graphics. The appearance of the on-screen pointer changes depending on what you are doing, but usually it is a small white arrow. Here are some basic skills to master with a mouse: • Point: To move the mouse so that the on-screen pointer hovers over a specific object, such as an icon. • Click: To press and release the left mouse button once. Clicking usually selects the object you are pointing at. You might click a file in a file listing to select it, for example. • Double-click: To press and release the left mouse button twice quickly in succession. Double-clicking usually activates the object you are pointing at. For example, if you are pointing at an icon for an application, the application runs. x

Getting Started

00i-0xiv_Windows10-2019_FM.indd 10

6/5/19 12:21 PM

• Right-click: To press and release the right left mouse right mouse mouse button once. Right-clicking an button button on-screen object usually opens a menu with commands related to the object you are scroll pointing at. wheel • Drag: To press and hold the left mouse button and then move the mouse, which takes the object with it as it moves. The primary reason for dragging is to move or resize an object. • Right-drag: To press and hold the right mouse button and move the mouse. It is like regular dragging, but when you release the mouse button, a menu appears that you can use to specify what you want to happen. For example, when you right-drag a file, the menu’s choices include moving, copying, and creating a shortcut to the file. • Scroll: To rotate the mouse’s center wheel to scroll the content in the active window up or down, as a shortcut for using the scroll bars in the window to change the view of the content. Not every mouse has a wheel.

Using a USB Flash Drive A flash drive is a small personal storage device. You will need a flash drive to store and work with the files needed to complete the skills in this course. A flash drive connects to a Universal Serial Bus (USB) port on a personal computer. Nearly all Windows 10 computers have multiple USB ports. Some USB ports have higher maximum transfer speeds than others, but any will work for your flash drive for this course. To connect a USB flash drive, press its connector gently but firmly straight into an empty USB port on the PC. It only fits in one direction, so if the connector doesn’t go in easily, try turning the drive over.

Creating an Account on a Windows PC In a school or work setting, you will probably be assigned a user name and password to use when signing in to Windows 10. The user name may be an email address. If you already have a user name and password, there is no need to create another one to use with this course. If you do not already have a user name and password, you will need to create a new user account. To do this, you must first be signed in to Windows 10 using an account with Administrator privileges and connected to the internet. You must also either have an existing email address or be prepared to create one during the process. Ask your instructor for help if needed. After you have signed in to the computer using the Administrator account, complete the following steps:

Getting Started

00i-0xiv_Windows10-2019_FM.indd 11

xi

6/5/19 12:21 PM

1 On the Windows taskbar, click the Start button and then click Settings. 2 In the Settings app, click Accounts.

Step

2

3 In the Navigation pane of the Accounts section, click Family & other users (or Family & other people or just Other users on some systems). 4 In the right pane, click Add someone else to this PC. 5 Follow the prompts that appear, filling in information as requested, to create the account. The prompts you see depend on whether you are creating a new email address or using an existing one, and whether the email address you are using has previously been registered with Microsoft. Close the Settings window when finished.

Step

5

Step

3

Step

4

xii

Getting Started

00i-0xiv_Windows10-2019_FM.indd 12

6/5/19 12:21 PM

After you create the account, you may be asked to verify the account, either by responding to an email message or entering a code you get in a text message. Follow the prompts to do so. The account shown in the examples in this course was created using default settings.

Setting a Default Email Application A few of the skills in this course involve sending email messages. This process is simple if you have a default email application configured in Windows 10, because Windows 10 opens the application automatically and starts a new email. All you have to do is fill in the recipient and the subject. When you install Microsoft Office, its email application Microsoft Outlook may set itself as the default application for handling email. Outlook is a good choice for the skills in this course because it works seamlessly with most other Windows applications. However, you can also choose to make a different email application the default if you wish. Your choice of application must be a real application, and not just a web interface for webbased email such as Yahoo! Mail, Gmail, or Outlook.com. To set your default email application, follow these steps: 1 On the Windows taskbar, click in the search box and type default. 2 In the search results list, click Default apps System settings. 3 In the Default apps window, click the link for the current email app.

Step

2

Step

1

Step

3

Getting Started

00i-0xiv_Windows10-2019_FM.indd 13

xiii

6/5/19 12:21 PM

4 In the Choose an app list, click the desired application. 5 Click the Close button to close the Settings window.

Step

5

Step

4

Using a Touchscreen This courseware assumes you are working on a desktop or laptop PC, and instructions refer to the keyboard and mouse as the primary input devices. However, if you have a touchscreen, you may use it for input in most cases. Note that touchscreens are different from other types of input devices, and you will need some special skills to use this form of device. Here are a few important terms you should know: Tap (or touch). Tap the screen with one finger, pressing and quickly releasing on the same spot. You tap to make a selection or issue a command.

Stretch (or unpinch). Touch two fingers to the screen in adjacent spots and then drag the fingers farther apart. You stretch to zoom in (and display a smaller area).

Pinch. Touch two fingers to the screen in different spots and then drag the fingers together. You pinch to zoom out (and display a larger area).

Drag (or slide or swipe). Touch one finger to the screen and then slide it along the surface. You drag to perform a variety of functions, depending on the software and context. For example, dragging can open menu bars, exit applications, scroll the display, or move items around on the screen.

Rotate. Touch two fingers on the desired object or area and then drag them in a circular motion.

xiv

Getting Started

00i-0xiv_Windows10-2019_FM.indd 14

6/5/19 12:21 PM

Chapter 1 Introducing Windows 10 The online course includes additional training and assessment resources.

Windows 10 is an operating system for personal computers. An operating system creates the user interface that you interact with, runs programs, manages files, and connects to networks. Windows 10 runs on many different computer types, including desktop PCs, laptop PCs, and tablets. The Windows environment is based on movable rectangular areas called windows. Almost everything happens within a window, including running applications, browsing the web, and working with files. In this chapter, you will learn to navigate the Windows 10 interface and how to open, close, and manipulate these windows. You will also learn how to use some standardized controls within a window, such as menus, toolbars, ribbons, and dialog boxes.

Skills You Learn 1 Sign In to and Out of Windows 10 2 Explore the Windows 10 Desktop, Taskbar, and Start Menu 3 Open and Close Applications 4 Manipulate Windows 5 Move between Open Windows 6 Work with Menus, Toolbars, Ribbons, and Dialog Boxes 7 Get Help in Windows

Files You Use For these skills, you do not need any student data files.

1

001-015_Windows10-2019_Ch1.indd 1

6/5/19 3:15 PM

Skill 1

Sign In to and Out of Windows 10 To use Windows, you must sign in. Signing in usually involves selecting a user account and then typing a password. Depending on how your school’s PCs are configured, you may already have been assigned a user name and password with which to sign in to Windows PCs. If so, use them in the following steps. If not, ask your instructor what user name and password to use.

When you finish your Windows session, you should sign out. Signing out shuts down any running applications and data files and disconnects from any user-specific resources, such as your personal folders. If nobody will be using the computer for a while, you can also shut down as you sign out. Shutting down exits Windows entirely and turns off the computer’s power.

1

Power up the PC, if it is not already on.

2

If you see the Windows desktop, someone is already signed in to the PC and you need to sign out (see Steps 7–9).

3

If you see the Lock screen (displaying a full-screen graphic with the time and date), press any key or click anywhere on the screen to open the Sign-in screen.

4

In Step 4, if you are not prompted for your user name and do not see it in the lower left corner of the screen, click Other user to display the prompt.

If you are prompted for your user name, type it. Or, if you see your user name in the bottom left corner of the screen, click it.

5

In the password box, type the password for your account.

6

7­–9 Another Way Right-click the Start button, point to Shut down or sign out, and then click Sign out.

Press Enter or click the Submit button to display the desktop.

7

Click the Start button.

8

On the Start menu, click the User Account icon.

9

On the menu, click Sign out to sign out of Windows without shutting down your computer.

TIP

The Lock screen appears when nobody is signed in to Windows or when the signed-in user has locked the PC. TIP

TIP

In Step 8, if you have configured a picture for your user account, the picture appears instead of the plain icon.

user name

Step

5

Step

8

Step

9

Step

7

Skill Extra Signing Out of Windows and Shutting Down Sometimes you might want to turn off the computer click Shut down. Alternatively, click Sleep to place the completely, not just sign out. To do so, click the Start computer in a low-power state without shutting it down. button, click the Power icon on the Start menu, and then 2

Chapter 1  Introducing Windows 10

001-015_Windows10-2019_Ch1.indd 2

6/5/19 3:15 PM

Skill 2

Explore the Windows 10 Desktop, Taskbar, and Start Menu This skill describes the basic components of the Windows 10 interface: the desktop, the Windows taskbar, and the Start menu.

Desktop

The desktop is the main Windows screen that you see after you sign in. As you open windows, the windows appear on top of the desktop. An icon is a small picture representing a file, folder, or program. By default there are two icons on the desktop: Recycle Bin (covered in Chapter 2) and Microsoft Edge. However, you may see others on your desktop. Some icons are shortcuts. A shortcut is a pointer to a file or folder located elsewhere. For example, when some applications install, they create shortcuts on the desktop so you can run them more easily.

Windows Taskbar

The Windows taskbar is the bar across the bottom of the desktop. At the far left end is the Start button. Clicking the Start button opens the Start menu, which is a gateway to running installed applications and accessing system settings and utilities. To the right of the Start button is a search box, which provides access the Search feature. Searching is covered in Chapter 3. The Windows taskbar can hold pinned buttons for easy access to commonly used applications. A pinned

button is a shortcut that stays where it is pinned. The default pinned shortcuts on the Windows taskbar include Talk to Cortana (covered in Chapter 3), Task View, Microsoft Edge (covered in Chapter 3), File Explorer (covered in Chapter 2), Microsoft Store, and Mail. You can also pin your own favorite applications there (see the Online Extras at the end of this skill). The Windows taskbar also displays a button for each open window. You can switch to an open window by clicking its button there. A button for an open window looks very much like a pinned shortcut, except that it has a colored line under it. At the right side of the Windows taskbar is the notification area. It contains buttons that represent programs and utilities that are running in the background. You can right-click any of these buttons to see a menu for managing it. At the far right end of the Windows taskbar is a clock and an Action Center button (for opening a pane showing alerts).

Start Menu

Clicking the Start button opens the Start menu. The Start menu contains shortcuts to many commonly used applications and utilities. Some of the shortcuts on the Start menu appear as tiles (colored rectangles). The main function of the Start menu is to open applications, which is covered in Skill 4.

icon

desktop

clock Start button

search box

pinned buttons

Windows taskbar

notification area

Action Center

Introducing Windows 10  Chapter 1

001-015_Windows10-2019_Ch1.indd 3

3

6/5/19 3:15 PM

TIP

Dragging is covered in the Skill Extra at the end of these steps.

1

If needed, sign in to Windows to display the desktop.

2

Drag the Recycle Bin icon to the upper right corner of the desktop.

3

Drag the Recycle Bin icon back to its original location.

TIP

4

In Step 4, if File Explorer is open, you will see a thumbnail image of the window rather than a ScreenTip.

Point to the yellow folder button pinned to the Windows taskbar and read the ScreenTip that displays its name: File Explorer.

5

Repeat Step 4 to see the names of all the other pinned buttons on the Windows taskbar.

TIP

If you do not see a speaker icon, perform Steps 6 and 9 on another icon in the notification area. TIP

The icons you see in the notification area will vary depending on what applications and utilities are running in the background and what kind of hardware the PC has.

6

In the notification area, point to the icon that looks like a speaker and read the ScreenTip that displays the current speaker volume level.

7

Click the Show hidden icons button to display a list of other notification area items.

8

Click away from the list to close it without making a selection.

9

Right-click the speaker icon to display a shortcut menu of speaker options.

10 Another Way Press the Esc key.

10 Click away from the menu to close it without making a selection.

11 Another Way

11 Click the Start button and then move the mouse pointer up so that the icons’ names appear.

Press the Windows logo key. TIP

Customizing Windows is covered in Chapter 6.

Step

2

Step

4

Step

6

Step

8

Step

7

Step

9

12 Click Settings. 13 In the Settings window, notice the different options for customizing Windows. Click the Close button to close the window without changing any settings.

Step

12

Step

11

Step

13

Skill Extra Dragging To drag an icon with the mouse, position the mouse pointer over the item and then hold down the left mouse button as you move the mouse. To drag on a touchscreen, touch and hold the item and then move your finger 4

across the surface of the touchscreen. Dragging is sometimes called dragging and dropping because when you release the mouse button, the dragged item drops into place wherever the mouse pointer was.

Chapter 1  Introducing Windows 10

001-015_Windows10-2019_Ch1.indd 4

6/5/19 3:15 PM

Skill 3

Open and Close Applications An application (or app) is software that performs some useful task, such as writing a letter, sending email, or looking up information online. Windows comes with a variety of simple applications, and you can also acquire others. Some applications have shortcut tiles pinned to the Start menu. These applications are easy to open;

just click the tile. If you want to open an application that does not have a pinned tile on the Start menu, you can browse the list of installed applications that appears on the left side of the Start menu and choose it from there. You can also click in the search box, start typing the name of the application, and then choose the application in the search results list.

Open and Close Applications from the Start Menu

4 Another Way Press Alt + F4 to close almost any window.

1

Click the Start button.

2

Click the Photos tile.

3

Explore the Photos app by clicking the buttons along the top.

4

Click the Close button to close the Photos window.

Step

2

Step

4

TIP

Windows also includes a painting application called Paint 3D, but in Step 8 you should click Paint, not Paint 3D. TIP

The Paint application is useful for drawing pictures and making simple edits to photos.

Step

5

Click the Start button.

6

Point to the right of the list of applications so that a scroll bar appears and then drag the scroll box downward until you see the W section.

3

7 Click Windows Accessories to expand that category.

Step

7

8 Click Paint. You might need to scroll down to find Paint on the list.

Step

6

Step

5

Introducing Windows 10  Chapter 1

001-015_Windows10-2019_Ch1.indd 5

Step

8

5

6/5/19 3:15 PM

9­–10 Another Way Click the Close button to close the Paint window.

9

In the Paint window, click the File tab.

10 Click Exit to close the Paint window. Steps

9–10

Step

Another Way

9

Step

10

Open and Close Applications Using the Search Box TIP

The first time you use the search box, you might see a different prompt, and you might be asked a few questions. Respond to these before continuing.

11 On the Windows taskbar, click in the search box and then type note. 12 In the search results list, click Notepad App. 13 In the Notepad window, type your name. 14 Click the Close button to close the Notepad window. 15 Click the Don’t Save button in the prompt asking if you want to save your work. Step Step

13

Step

11

Step

15

12

Step

14

Your search results may differ.

Skill Extra Understanding Desktop and Microsoft Store Apps Two types of applications run in Windows 10: desktop applications and Microsoft Store apps. A desktop application is designed to run on full-size desktop and laptop computers. Desktop applications have existed for decades. Examples include Notepad, Paint, and all the Microsoft Office applications. A Microsoft Store app (sometimes called a Universal app or a Modern app) is 6

designed to run only on Windows 8 and higher. The Photos app you opened in this skill is an example. This type of application is typically simpler and uses less memory to run because it is created to run on any Windows 10 device, including tablets. Windows 10 S Mode, an edition of Windows designed for schools, runs only Microsoft Store apps.

Chapter 1  Introducing Windows 10

001-015_Windows10-2019_Ch1.indd 6

6/5/19 3:15 PM

Skill 4

Manipulate Windows A window is a well-defined rectangular area onscreen in which an application runs, a file listing appears, or a message is displayed. As you saw in Skill 3, each application opens in its own window. A window can appear in one of three states:

• Maximized: enlarged to fill the entire screen • Minimized: open but temporarily hidden from view

2 Another Way

Press Windows logo + Up Arrow.

• Restored: neither minimized nor maximized, and therefore able to be moved and resized

You can move and resize a window to meet the needs of the task you are performing. For example, if you have many windows open at once and you want to see all of them at a glance, you can make each window relatively small and arrange them side by side.

1

On the Windows taskbar, click the File Explorer button to open the File Explorer application.

2

In the File Explorer window, click the Maximize button if the window is not already maximized. The window enlarges to fill the entire screen and the Maximize button changes to a Restore Down button. Step

2

3, 4 Another Way Press Windows logo + Down Arrow.

3

Click the Restore Down button. The window returns to its pre-maximized size and position and the Restore Down button changes back to a Maximize button.

4

Click the Minimize button. The window disappears but the app is still running. Step

4

5 TIP

Step

3

On the Windows taskbar, click the File Explorer button. The File Explorer window returns to its pre-minimized state and position.

Step

5

A colored line under a button on the Windows taskbar indicates the application is open.

Introducing Windows 10  Chapter 1

001-015_Windows10-2019_Ch1.indd 7

7

6/5/19 3:15 PM

6

Point to the right border of the File Explorer window. The mouse pointer becomes a right-and-left-pointing arrow.

TIP

7

Not all windows can be resized. Some applications have a fixed window size set by the programmers who created them.

Drag the border to the right to enlarge the window horizontally.

8

Point to the lower right corner of the window. The mouse pointer becomes a diagonal two-headed arrow.

9

Drag the border down and to the left to make the window taller and narrower.

Step

6

Step

8

10 Point to the title bar at the top of the window. The mouse pointer does not change in this case. 11 Press and hold down the left mouse button to drag the window to a different location on the desktop. 12 Another Way Press Alt + F4.

12 Click the Close button to close the File Explorer window.

Steps

10–11

Step

12

Skill Extras Minimizing All Open Windows Here’s an easy way to minimize all windows at once: click the Show Desktop button, which is the thin vertical bar to the right of the clock and Action Center icon on the Windows taskbar. You can do the same thing by pressing Windows logo + M. Using the Keyboard to Move and Resize Windows If you right-click the title bar on a window, you see a shortcut menu containing Restore, Move, Size, Minimize, Maximize, and Close options. After clicking Move, you can move the window using the arrow keys. Similarly, after clicking Size, you can change the window’s dimensions using the arrow keys. Press the Enter key when finished moving or sizing. 8

Snapping Apps and Automatically Maximizing Windows If you drag and drop an app window to the far right or left so it is at least halfway off the screen, and then drop it there, the window is resized and positioned to cover the right or left half of the screen. This is called snapping an app. If you drag and drop a window up so its title bar touches the top of the screen, the window is automatically maximized. Closing a Minimized Window To close a minimized window without restoring it first, right-click its icon on the Windows taskbar and then click Close window.

Chapter 1  Introducing Windows 10

001-015_Windows10-2019_Ch1.indd 8

6/5/19 3:15 PM

Skill 5

Move between Open Windows When multiple windows are open at once, you will likely want to switch between them. This is called multitasking. There are many different ways of

1

On the Windows taskbar, click the Microsoft Edge button to open the Microsoft Edge web browser. Restore the window down if it is maximized.

2

On the Windows taskbar, click the File Explorer button to open the File Explorer window. Restore the window down if it is maximized.

3

In the notification area of the Windows taskbar, right-click the speaker icon and then click Open Sound settings to open the Settings app to the Sound settings.

TIP

If the items in Steps 1–3 do not appear on your Windows taskbar, click any three buttons or icons of your choice.

moving between windows. By experimenting with the various methods, you can find the one you like best.

TIP

How to size and move windows is covered in Skill 4.

Step

1

Step

2

Step

3

TIP

4

To move a maximized window, you must first restore it down by clicking its Restore Down button.

If necessary, move and resize the three open windows to arrange them so that at least a portion of each window is visible.

5

On the Windows taskbar, click the Settings button to switch to that window and make it active if needed.

6

Click any visible portion of the File Explorer window to switch to that window. Step

4

Step

6

Step

5

Introducing Windows 10  Chapter 1

001-015_Windows10-2019_Ch1.indd 9

9

6/5/19 3:15 PM

7

Press the Alt key and hold it down while you press the Tab key repeatedly. You see a screen containing a thumbnail of each open window, with the currently selected window outlined.

8

Press the Tab key until the Microsoft Edge thumbnail is selected and then release the Alt key. The Microsoft Edge window becomes active.

Step

8

Step

7

9

On the Windows taskbar, click the Task View button. Thumbnail images of the open windows appear, similar to those in Steps 7–8, except these stay visible without you having to hold down any keys.

10 Click the File Explorer thumbnail to make the File Explorer window active.

Step

10

TIP

You can use the vertical scroll bar in Task View to scroll down for quick access to files and applications you have recently used. This feature is called Timeline.

Step

9

11 Press Alt + Esc to make a different window active. 12 Press Alt + Esc until File Explorer is once again active. 13 Another Way

Press Alt + F4 three times.

13 Click the Close button on each open window to close the three open windows. If prompted as you close Microsoft Edge, click Close all.

Skill Extra Working with Multiple Desktops When you have many windows open at once, your desktop can get cluttered. If you want to start with a fresh-looking desktop without closing the open windows, you can create a new desktop. To do this, click the Task View button on the Windows taskbar 10

and then click the New desktop button in the upper left corner on the desktop. Click anywhere in the new desktop to start working in it. To switch back to the original desktop, click the Task View button again and then click the thumbnail of the original desktop.

Chapter 1  Introducing Windows 10

001-015_Windows10-2019_Ch1.indd 10

6/5/19 3:15 PM

Skill 6

Work with Menus, Toolbars, Ribbons, and Dialog Boxes Applications use a variety of interfaces to allow users to issue commands and make choices. Some apps (including Notepad and Windows Fax and Scan) use a menu system, in which a bar of menu names appears across the top of the window. The user clicks a menu name, a menu drops down, and the user clicks the desired option on the menu. Some menu-based applications also use a toolbar, which is a row of buttons (usually immediately below the menu bar), each representing a command. The user clicks the button to issue the desired command. Instead of a menu system, other applications use a ribbon system. A ribbon is a toolbar with multiple tabs.

Each tab, when clicked, displays buttons and options the user can click to issue commands. In many cases, the buttons and options are organized in groups. Microsoft Office applications use a ribbon, as do File Explorer and many of the applications that come with Windows 10, like WordPad and Paint. When clicked, some commands on menus, toolbars, and ribbons open dialog boxes. A dialog box is a window that asks the user for information. The user provides that information by clicking the controls in the dialog box and then clicking OK (or some similar command) to send the information back to the application that requested it.

Use a Menu and Toolbar System TIP

To use Windows Fax and Scan, you need a scanner or a fax modem. However, you do not need either of those to explore the application in this skill.

1

On the Windows taskbar, click in the search box and then type fax.

2

In the search results list, click Windows Fax and Scan App to open the application.

3

In the Windows Fax and Scan window, click View on the menu bar to open the View menu.

4

Point to the Zoom command to display its menu. Do not click any options in the menu.

Step

3

Your search results may differ.

Step

2

Step

4

Step

1

TIP

If the Edit menu doesn’t open when you point to Edit in Step 5, click Edit. TIP

Most toolbar buttons have menu equivalents, and some also have keyboard equivalents.

001-015_Windows10-2019_Ch1.indd 11

5

Point to Edit on the menu bar to open the Edit menu. Notice the Select All command with the Ctrl + A shortcut on the menu. Do not click the command.

6

Press the Esc key to close the menu and then press the Esc key again to deselect Edit on the menu bar.

Introducing Windows 10  Chapter 1

11

6/5/19 3:15 PM

7 Point to the New Fax button on the toolbar so that a ScreenTip appears showing an explanation of the command. Do not click the button.

Step

7

Use a Dialog Box

TIP

Check boxes are used for on/off settings. Unlike option buttons, they are independent, meaning that selecting one does not deselect another.

TIP

A drop-down list displays a menu of choices, such as colors, fonts, or sizes.

8

On the menu bar, click Tools.

9

On the menu that appears, click Options.

10 In the Fax Options dialog box, click the Receipts tab.

Step

11 Click the E-mail To option button to select it.

Step

12 Click the Attach a copy of the sent fax check box to insert a check mark.

Step

13

10 11

Step

12

13 Click the Compose tab. 14 Click the Font settings button to open the Font dialog box. 15 Click the Color drop-down list box arrow to open the color palette. 16 Click the Red option. 17 Click OK to close the Font dialog box. 18 Click the Cancel button to close the Fax Options dialog box without saving your changes. 19 Click the Close button to close the Windows Fax and Scan application.

Step

17

Step

16

Step

15

Use a Ribbon 20 On the Windows taskbar, click in the search box, type wordpad, and then click WordPad App in the search results list to open the application. 21 Click the View tab to see the commands on that tab.

12

Step

21

Chapter 1  Introducing Windows 10

001-015_Windows10-2019_Ch1.indd 12

6/5/19 3:15 PM

TIP

Ribbon buttons and options (like toolbar buttons and options) may have drop-down lists.

22 Click the Home tab to see the commands on that tab. 23 Point to the Align text left button in the Paragraph group to display its ScreenTip and then click the button to select it, if it is not already selected. 24 Click the Center button to select it. Notice that the Align text left button is no longer selected. Step

23

Step

24

Step

22

25 Click the File tab. The File tab is different from the other tabs; rather than displaying choices on the ribbon, it opens a menu. 26 Point to Save as and review the options on the submenu that opens. Do not click any of the options. 27 Click Exit to close WordPad. If prompted to save changes, click the Don’t Save button.

Step

25

Step

26

Step

27

Skill Extra Using Contextual Tabs on a Ribbon Certain ribbon tabs appear only when something triggers them in the application, such as when a certain kind of content is selected. This type of tab is called a contextual tab. For example, in File Explorer, when you have selected a picture file, the Manage Picture Tools

tab is available. If you are following steps that ask you to select a particular ribbon tab that you don’t see, check to make sure you have selected the object that would make that tab appear.

Introducing Windows 10  Chapter 1

001-015_Windows10-2019_Ch1.indd 13

13

6/5/19 3:15 PM

Skill 7

Get Help in Windows Windows 10 provides help in several different ways. You can search for help information using the search

box on the taskbar, and you can use the Get Help application.

1 On the Windows taskbar, click in the search box and then type time zone. 2 In the search results list, click Change the time zone System settings to open the Settings app.

Step

2

3 Click the Close button to close the Settings app without changing any settings. 4 On the Windows taskbar, click in the search box and then type get help.

Search results may vary. Step

1

5 In the search results list, click Get Help App to open the Get Help application. A Virtual Agent window appears.

Step

7

6 In the text box at the bottom of the window, type Set up a microphone and press Enter. Information appears about that topic. 7 Click the Close button.

Step

6

Skill Extra Troubleshooting Network Problems If you ever have a problem with your network connection, here’s an easy and direct way to start the network troubleshooter. Right-click the networking icon in the 14

notification area of the Windows taskbar and then click Troubleshoot problems in the shortcut menu.

Chapter 1  Introducing Windows 10

001-015_Windows10-2019_Ch1.indd 14

6/5/19 3:15 PM

Tasks Summary Task

Button/Icon/Option

Action

close app

Click Close button. (Alternative methods: Press Alt + F4. OR Click File menu or tab, click Exit.)

display commands for feature in notification area

Right-click feature icon.

maximize window

Click Maximize button. (Alternative method: Press Windows logo + Up Arrow.)

minimize window

Click Minimize button. (Alternative method: Press Windows logo + Down Arrow.)

move desktop icon

Drag icon to desired location.

move window

Point to window title bar and drag window to the desired location.

open Start menu

Click Start button. (Alternative method: Press Windows logo key.)

resize window

Point to window border or corner until two-headed arrow appears, drag border or corner.

restore window

Click Restore Down button. (Alternative method: Press Windows logo + Down Arrow.)

search for app, feature, or help

On Windows taskbar, click in search box, type app or feature name or help topic, click match in search results list.

show hidden notification icons

In Windows taskbar notification area, click Show hidden icons button arrow.

sign in to Windows

Power up computer if needed, press any key or click to clear Lock screen if needed, type password in password box, press Enter.

sign out from Windows without shutting down

Click Start button, click name of currently signed-in user, click Sign out.

sign out from Windows and shut down

Click Start button, click Power button, click Shut down.

start app from Start menu

Click Start button, click app shortcut or tile.

start app from Windows taskbar

Click pinned button.

switch windows

On Windows taskbar, click Task View button, click app thumbnail. (Alternative methods: Click button on Windows taskbar. OR Press and hold Alt key, press Tab key until thumbnail is selected, release key.)

use list box drop-down list

On toolbar or ribbon or in dialog box, click box arrow, click desired item in drop-down list.

use menu

Click menu name, point to command to display submenu if needed, click desired command.

use buttons and check boxes

Click button or check box.

use ribbon

On ribbon, click desired tab. In group, click desired button or control.

use toolbar or Windows taskbar button

On toolbar or Windows taskbar, point to button to display ScreenTip, click button to issue command.

Introducing Windows 10  Chapter 1

001-015_Windows10-2019_Ch1.indd 15

15

6/5/19 3:15 PM

Chapter 2 Managing Files The online course includes additional training and assessment resources.

In this chapter, you will learn how to use the Windows 10’s File Explorer utility to locate files and perform common operations on them such as moving, copying, renaming, and deleting. A file is a collection of data stored under a single name, such as MyLetter.docx. Most files have an extension, which is a period followed by a few letters or numbers. In the file name MyLetter.docx, .docx is the extension. The file extension tells Windows how to handle the file. Windows maintains a list of file extensions and which application handles them. For example, the .docx extension is assigned to Microsoft Word. Files are stored locally on volumes. A volume is a storage location with a letter assigned to it, such as C or D. It might be a disk drive such as a hard disk, a removable disc such as a DVD, or a USB flash drive. Files can also be stored online, such as in a cloud service like OneDrive. Within a volume, files are organized into logical groupings called folders. Folders typically have names that signal the purpose of the files stored within them, such as Program Files, Users, or Downloads. You can easily view different folders and browse their content in File Explorer, and search multiple folders for a specific file. Sometimes groups of files are compressed into an archive file, which usually has a .zip extension. An archive file looks like one single file, and can be worked with as a single file, but it actually contains multiple files. It can be unpacked (decompressed) to extract the individual files within it. The data files for this textbook will come to you in a compressed archive, for example. You can also create your own compressed archives. The File Explorer interface in Windows 10 makes it easy to select multiple files and then issue a command that affects all of them. For example, you can copy a group of files from your local hard drive to a USB flash drive to share with a friend. You can also delete files. A deleted file is not destroyed immediately; it is moved to the Recycle Bin. You can retrieve deleted files from the Recycle Bin if you change your mind about deleting them.

Skills You Learn 1 Navigate between Local Volumes and Folders in File Explorer

5 Select Multiple Files and Folders

2 Control the Display of Hidden Files and File Extensions

7 Move and Copy Files

3 Create and Rename a File or Folder 4 Download and Extract Student Data Files

6 Create a Compressed Archive (ZIP) File 8 Delete Files and Use the Recycle Bin 9 Search for a File

Files You Use For these skills, you do not need any student data files.

16

016-037_Windows10-2019_Ch2.indd 16

6/5/19 11:56 AM

Skill 1

Navigate between Local Volumes and Folders in File Explorer File Explorer enables you to browse all the volumes and folders connected to your PC. These storage locations might include your PC’s main hard disk drive, additional hard disk drives, optical discs such as CDs and DVDs, and USB flash drives. You can browse a volume’s folders to find the file you want, or you can use shortcuts provided by Windows to browse specific locations such as Documents or Pictures. The File Explorer window consists of two panes. On the left is the Navigation pane, containing shortcuts to make various locations active. On the right is the file list pane, showing the contents of whatever location is active. Across the top of the window is the Address bar, which reports the path of the active location—for example, This PC > Local Disk (C).

Most people store most of their data files in one of the user folders that Windows 10 provides. On a Windows 10 computer, each user account has its own separate set of user folders, so each user’s work remains private when multiple people share a computer. The shortcuts to locations such as Downloads, Pictures, and Music all point to the folders for the account of the user who is currently signed in. If a different user signs in, those shortcuts point to the corresponding folders for that different user. The Quick access list displays by default at the top of the Navigation pane when you open File Explorer. It contains pinned shortcuts to user folders, and also shortcuts to recently used folders.

Step

1 On the Windows taskbar, click the File Explorer icon.

1

1 Another Way

Right-click the Start button and then click File Explorer. TIP

When a list is expanded, the arrow in front of it points down.

2

In the Navigation pane, click This PC to select it. If you see a right-pointing arrow in front of it, click the arrow to expand the listing.

3

In the file list pane, double-click the C: volume. You might need to scroll down to see it.

3 Another Way

In the Navigation pane, click the C: volume. You may need to scroll down to see it.

path

Address bar

TIP

The default name for the C: volume is Local Disk (C:). On some systems, an alternate volume name is assigned to some disks, so you might see a different name.

Step

2

Step

2 Tip

Navigation pane

file list pane

Step 3

Another Way

Step

3

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 17

17

6/5/19 11:56 AM

5 Another Way In the Address bar, click the C: volume.

TIP

4

Double-click the Program Files folder.

5

To the left of the Address bar, click the Up arrow to go up one level, back to the top level folder of the C: volume.

6

In the Navigation pane, click Documents and note the contents displayed in the file list pane.

7

To the left of the Address bar, click the Back arrow to go back to the previous location.

Clicking the Forward arrow will take you to the next viewed location.

Step 5

Another Way

Step

7

Tip

Step

5

Step

TIP

Step

4

6

When you connect the flash drive in Step 8, a security prompt may appear, a driver may install, or you may be asked to indicate what you want to do with the drive.

Some of the files and folders you see at the end of Steps 5 and 7 will be different than these.

TIP

Your computer may display the USB flash drive with a name given to it by the manufacturer or user, or a generic name such as Removable Disk. Its icon might look different than shown here. TIP

When This PC is expanded in the Navigation pane, the USB flash drive appears twice: once in the This PC grouping and once as a separate location, below it.

8

Connect a USB flash drive to the computer, and wait for it to appear in the Navigation pane under This PC. Depending on your settings, a new window may appear showing the contents of the flash drive.

9

In the Navigation pane, click the USB flash drive to display its contents if they do not already appear.

10 In the upper right corner of File Explorer, click the Close button. Repeat to close any additional File Explorer windows. 11 Safely disconnect the USB flash drive from the computer. (See the Skill Extras for instructions on safely disconnecting the flash drive.)

Step

Tip

9

Step

10

Skill Extras Safely Disconnecting a USB Device In earlier Windows releases, you had to use the Safely Remove Hardware and Eject Media commands in the notification area of the Windows toolbar before disconnecting a USB flash drive in order to ensure you did not lose data. Microsoft has changed the way Windows writes to USB devices so this is no longer necessary. Just wait until any file transfers have completed in Windows before disconnecting a USB device. 18

Changing the Icon Size On the View tab in File Explorer, use options in the Layout group to change the way a location’s content is displayed. For example, the Details option displays files in columns containing information such as file name, size, type, and date. When you use the Medium icons, Large icons, or Extra Large icons options, a file preview is displayed instead of a regular icon (if a file preview is available).

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 18

6/5/19 11:56 AM

Skill 2

Control the Display of Hidden Files and File Extensions In Windows, any file or folder can be marked as hidden. By default, File Explorer does not include hidden files and folders in listings, because presumably they are hidden for a good reason, such as to protect them. However, you may need to access hidden files or folders to make system changes. For example, you may need to access the AppData folder in your user account folder to modify themes or templates for an Office application. Windows allows you to change the default setting to show files and folders that are marked as hidden. Each file name ends with a file extension (usually three or four characters) that indicates the file type.

For example, .exe indicates an executable program file and .txt indicates a plain text file. By default, in File Explorer listings, Windows hides the extensions for file types that are registered in its database of file extensions and their assigned programs. When you are selecting files in File Explorer, you might want to see the extensions to better understand which files you are choosing. For example, if you had files named mortgage.txt and mortgage.xlsx, and file extensions were hidden, those two files would both appear as mortgage in the file listing. They would have different icons, but they would appear to have the same name.

Show/Hide Hidden Files 1 On the Windows taskbar, click the File Explorer button.

Step

1

2 In the Navigation pane, click This PC. 3 Another Way In the Navigation pane, click the C: volume under This PC.

3 In the file list pane, double-click the C: volume.

TIP

If the File Explorer window’s ribbon is displayed on your PC, your screen will look slightly different than shown here.

Step

2

Step

3

Step 3

Another Way

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 19

19

6/5/19 11:56 AM

4 Double-click the Users folder in the file list pane. The content of that folder appears, with a folder for each user account on your PC. Make a note of the folders you see.

Step

4

5 On the ribbon, click the View tab. TIP

Step

The folders you see in the Users folder correspond to the user accounts on the local PC. Depending on who uses your computer, you will have different account folders. Do not delete any of these folders, even if you don’t recognize the user names.

5

The folders you see at the end of Step 4 will be different than these.

6 Click the Hidden items check box in the Show/hide group to insert a check mark, if one does not already appear. TIP

Step

By default, none of the three check boxes in the Show/hide group contains a check mark. However, these settings may have been changed on your PC. TIP

The File Explorer ribbon is collapsed by default. If you would like it to stay visible, follow the instructions in the Skill Extras at the end of these steps.

6

7

Look again at the folders in the Users folder listing. Now you see a Default folder. Its icon is slightly faded, indicating it is a hidden folder.

8

On the ribbon, click the View tab and then click the Hidden items check box in the Show/hide group to remove the check mark. Notice that the Default folder no longer appears in the listing.

In Step 7, you see the Default folder with a faded icon.

Show/Hide File Name Extensions 9 On the ribbon, click the View tab and then look to see if the File name extensions check box in the Show/hide group contains a check mark. If it does, click the check box to remove the check mark. Step

9

20

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 20

6/5/19 11:56 AM

TIP

If the Address bar is obscured by the ribbon in Step 10, press Esc to hide the ribbon.

10 In the Address bar, click the C: volume. 11 In the file list pane, double-click the Windows folder. 12 In the vertical scroll bar for the file list pane, drag the scroll box all the way down to the bottom. Notice that very few of the file names show extensions. Step

10

In Step 12, notice that most file names do not show extensions. Step

12

TIP

By default, Windows displays only the file extensions for which it does not have an associated application.

13 On the ribbon, click the View tab and then click the File name extensions check box in the Show/hide group to insert a check mark. Drag the vertical scroll bar all the way down again. Notice that almost all the file names now show extensions.

Step

13

14 Click the View tab and then click the File name extensions check box to remove the check mark. If either of the other two check boxes are marked, click those check boxes to remove those check marks as well. Leave File Explorer open for the next skill.

Skill Extras Keeping the Ribbon On All the Time In File Explorer, depending on your settings, the ribbon might appear only after you click one of its tabs. You can set the ribbon to stay on all the time. Start by clicking one of the tabs to view the ribbon, and then click the pushpin at the far right of the ribbon. While the ribbon is pinned, you can collapse it by clicking the up-pointing arrow that replaces the pushpin at the far right of the ribbon, and expand it again by clicking the down-pointing arrow that appears in the same position. To unpin the ribbon, collapse it and then click any tab.

Displaying Item Check Boxes The other check box option in the Show/hide group is Item check boxes. When enabled, this option displays a check box on or near an item when you point to the item, and also when the item is selected. You can use these check boxes to select or deselect multiple files. File selection is covered in Skill 5 of this chapter.

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 21

21

6/5/19 11:56 AM

Skill 3

Create and Rename a File or Folder You create data files when you save your work in an application. For example, when you save your work in Word, you create a document file. Windows also allows you to create certain types of empty data files without opening an application. You will use that technique to create data files for this skill.

the Pictures folder, you might create a folder called Vacations. You can also create folders in locations other than the user folders. For example, you might create a Projects folder on a flash drive. It’s generally safe to rename files and folders that you created, as well as most data files. However, avoid renaming files or folders associated with applications, such as those in the Program Files folder. If you rename a file that runs an application, or a helper file for that application, the application might not work correctly.

Most people store their data files in one of the user folders that Windows provides, such as Documents or Pictures. To organize your work, you might also create folders within those user folders. For example, within

1

Open File Explorer if it is not already open.

2­–3 Another Way Expand This PC in the Navigation pane and then click Documents.

2 Click This PC in the Navigation pane. 3

Double-click the Documents folder in the file list pane.

TIP

4

Click the Home tab and then click the New folder button to display a new folder in the file list pane, with the default name New folder highlighted.

When a file or folder name is highlighted, whatever you type next will replace the highlighted text.

Step

3

5 Type Financial to replace the highlighted folder name. Step

4

Step

5

6 Another Way Click in a blank area in the file list pane, away from the new folder. 8 Another Way

Right-click the Financial folder and then click Rename.

22

6

Press Enter to accept the new folder name.

7

Click the Financial folder to select it, if it is not already selected.

8

On the ribbon, click the Home tab and then click the Rename button in the Organize group.

Step

7

Step

8

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 22

6/5/19 11:56 AM

9 Type W10-Reference and then press Enter. 10 Double-click the W10-Reference folder to open it. 11­–13 Another Way

On the ribbon, click the Home tab, click the New item button in the New group, and then click Text Document.

Step

9

11 Right-click anywhere in the file list pane. 12 Point to New on the shortcut menu to open a secondary shortcut submenu. 13 Click Text Document on the submenu. A new text document appears in the file list pane.

TIP

If you are creating a file or folder that will be part of a website, avoid including a space in the name because spaces can cause problems in web addresses.

Step

13

Step

12

The content of the shortcut submenu you see in Step 13 will vary depending on the applications installed on the computer.

14 Type Notes and then press Enter.

Step

15 With the Notes file still selected, press the F2 key. Notice that the file name is now highlighted and editable.

14

16 Type Preliminary Notes and then press Enter. Leave File Explorer open for the next skill. Step

16

Skill Extra Guidelines for Renaming Files and Folders You can rename files and folders as needed. Windows allows file and folder names of up to 255 characters, including letters, numbers, symbols, and spaces. (Some applications have a limit of 255 characters for the whole path, not just the file name, so keep names short whenever possible.) A few symbols can’t be a part of a file or folder name: the forward and backward

slashes (/ and \), pipe symbol (|), question mark and asterisk (? and *), opening and closing angle brackets (< and >), quotation mark ("), and colon (:). A file name may contain periods, however, as in This.is.my.file.docx. (Note that the final period in this file name is part of the file extension, .docx, rather than the file name.)

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 23

23

6/5/19 11:56 AM

Skill 4

Download and Extract Student Data Files To complete the exercises and assignments in this textbook, you must download the student data files from the online course. All the files you will need are bundled into a single ZIP file. A ZIP file is a compressed archive file with a .zip extension. A ZIP file stores multiple files in a single container file that you can work with as a whole, so you only have to download one file to get everything you need for the entire textbook. A ZIP file also compresses the files so that they take up less storage space than the original individual files occupied.

special utility. When you double-click a ZIP file in File Explorer, its content is displayed in the same way as the contents of a folder. Although a ZIP file behaves much like a folder in Windows, it is not actually a folder, and you may run into a few limitations when working with zipped content in File Explorer. For example, you might not be able to run a zipped application without extracting it from the ZIP file, and some types of data files may not preview correctly within a ZIP file. Although most data files will open and save from within a ZIP file, it is better to avoid any possible issues by extracting the data files into a real folder, as you learn to do in this skill.

There are many different compressed archive formats, but Windows supports only the most popular one, ZIP. Windows can create and open ZIP files without any

1

Connect a USB flash drive to an available USB port on your computer.

2

Log in to the online version of this course.

3

Navigate to the W10 2019 Course Resources module and click the W10 2019 Student Data Files link in the list of activities.

Step

3

TIP

Because W10-StudentDataFile is a ZIP file, it opens using File Explorer. If you were downloading some other type of file, it would open in an application appropriate for that file.

4

Click the Save button at the bottom of the browser.

5

Click Open to open the ZIP file in File Explorer.

6

In File Explorer, click the Extract Compressed Folder Tools tab if necessary to make it active, and then click the Extract all button.

Step

4

Step

6

24

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 24

6/5/19 11:56 AM

TIP

You will learn about uploading files to OneDrive in Chapter 4, Skills 1 and 4.

7

In the Extract Compressed (Zipped) Folders dialog box, click the Browse button and then navigate to your USB flash drive.

8

Click the Select Folder button to return to the Extract Compressed (Zipped) Folders dialog box.

9

Click the Extract button in the dialog box. The files are extracted and copied to your USB flash drive in a folder named W10-StudentDataFiles.

Step

7

Step

9

Step

8

10 Close one File Explorer window and the Microsoft Edge browser window. Leave the remaining File Explorer window open for the next skill. 11 Safely disconnect your USB flash drive.

Skill Extra Downloading Executable Files Not every file you download will be a ZIP file. Some files you download will be executable files (with an .exe extension) that run programs when you doubleclick them. For example, you might download a setup

program that installs or updates an application on your computer. Beware of downloading executable files from untrusted websites or unknown sources such as emails. They may contain viruses or other harmful software.

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 25

25

6/5/19 11:56 AM

Skill 5

Select Multiple Files and Folders Many actions, such as copying and deleting, can be performed on more than one file or folder at once. Before performing the action, you must make a multiple-item selection. All the items you select to be

TIP

If you do not see the C: volume in Step 2, double-click This PC to expand the list.

1

Open File Explorer if it is not already open.

2

In the Navigation pane, click the C: volume.

3

In the file list pane, double-click the Program Files folder to open it.

4

Click the Common Files folder to select it.

TIP

Some of the folders are specific to the hardware in the PC. You might see different folders than the ones shown here.

5

Press the Ctrl key and hold it down as you click the Internet Explorer folder. Release the Ctrl key. Both folders are now selected.

6

Click the Windows Defender folder. The previously selected folders are now deselected.

TIP

Pressing and holding Ctrl while clicking enables you to select multiple noncontiguous files or folders—that is, two or more files or folders that are not next to each other in a list.

7

TIP

You may need to scroll down in the file list pane to see the folders in Steps 5–7.

acted on as a group must be in the same location. For example, you can select a folder and three files that are all in the same folder, but you cannot select two files in different folders.

Press and hold the Shift key as you click the WindowsPowerShell folder. Release the Shift key. Both folders are now selected, as are all the folders between them in the list.

Step

3

Step

2

Step

4

Step

6

Step

5

8 Click a file or folder that is not currently selected, or an empty area of the file list pane, to deselect the selected folders. Leave File Explorer open for the next skill.

Step

7

Skill Extra Selecting Multiple Items with the Keyboard You can also select multiple files and folders with the keyboard. To select noncontiguous items using the arrow keys: Highlight the first item you wish to select. Press and hold the Ctrl key while using the arrow keys to move to the next item, and then tap the spacebar to select the item. Continue pressing and holding 26

the Ctrl key, and using the arrow keys and spacebar, until you have selected all the desired items. To select a contiguous block of items using the keyboard: Highlight the first item, and then press the Shift key and hold it down while using the arrow keys to extend the selection.

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 26

6/5/19 11:56 AM

Skill 6

Create a Compressed Archive (ZIP) File Windows makes it easy for you to create your own ZIP files. You might create a compressed archive file containing all your completed assignments for the week, for example, and then send that file to your

TIP

Complete Skill 4 of this chapter if you have not yet downloaded the student data files to your USB flash drive.

instructor for grading. ZIP files simplify the process of transferring multiple files because they make it possible for you to work with the group as you would a single file.

1

Connect your USB flash drive containing the student data files.

2

Click the File Explorer button on the Windows taskbar to open File Explorer if it is not already open.

3 Double-click This PC in the Navigation pane if necessary to expand the list. 4

Click your USB flash drive in the Navigation pane.

5

In the file list pane, double-click the W10-StudentDataFiles folder to open it.

Step

3

Step

5

Step

4

TIP

See Skill 5 of this chapter for steps on selecting multiple files.

6

In the file list pane, double-click the W10-Chapter2 folder to open it.

7

Select the four files in the W10-Chapter2 folder.

TIP

The icons next to the image files in Step 7 may vary depending on the applications installed on your PC.

Step

7

Step

6

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 27

27

6/5/19 11:56 AM

8­–9 Another Way

Right-click the selected files, point to Send to, and then click Compressed (zipped) folder.

8

Click the Share tab on the ribbon.

9

Click the Zip button in the Send group. Step

8

Step

9

TIP

If you accidentally pressed Enter after Step 9, before you get a chance to rename the file in Step 10, press F2 to reopen the file name for editing.

10 Type W10-Chapter2-Skill6 and then press Enter to rename the new ZIP file.

Step

10

11 Double-click the W10-Chapter2-Skill6 file. Notice that all the files you selected in Step 7 appear inside it. 12 On the Address bar, click the Up arrow to return to the W10-Chapter2 folder.

Step

12

In the Address bar, compressed files appear as if they were in a folder called W10-Chapter2-Skill6.

13 Leave File Explorer open and your USB flash drive connected for the next skill.

Skill Extras Using Other Types of Compressed Archives ZIP files are by far the most common type of compressed archive on Windows systems, but other formats also exist. For example, TAR is the most popular format on Linux systems, and SIT (short for StuffIt) is popular on Mac. Windows users can open TAR and SIT files, as well as other compressed archive files, but a third-party utility program is required. WinZIP is one popular program you can use to open many different types of compressed archives. 28

Managing Compressed Archive Files When you are viewing the contents of a compressed archive file, the Compressed Folder Tools Extract tab becomes available on the ribbon. To extract all the archive files to another location, click the Extract all button on this tab. To extract one or more individual files, select those files within the archive and then on the ribbon’s Extract tab, click one of the location shortcuts (such as Documents or Desktop) that appear in the Extract To group.

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 28

6/5/19 11:56 AM

Skill 7

Move and Copy Files You may sometimes need to move or copy data files between locations. For example, you might transfer a file from the Documents folder on your home computer to a USB flash drive to take it to school. Copying, as the name implies, leaves the file in its original location and places a copy of it in the destination location. Moving removes the file from the original location. The two most common ways to move and copy files in Windows are to drag-and-drop and to use the Windows Clipboard. When you drag-and-drop files, both the original location and the destination must be visible in File Explorer. The destination can be visible as a separate File Explorer window or as a shortcut in the Navigation pane. If the original location and the destination are on the same volume, the default is a move operation. If they are not on the same volume, the default is a copy

operation. You can force a move operation regardless of the default by pressing Shift as you drag, or force a copy operation by pressing Ctrl as you drag. The Clipboard is a temporary holding area in memory. When you select a file and then issue the Cut or Copy command, the selection is either moved or copied to the Clipboard. You then display the destination location and issue the Paste command to complete the operation. Your hard disk contains both data files and program files. A data file is a file you create in an application to store your work; a program file is a file that runs a program. You should move only data files, not program files. If you move a program file, or any of its helper files, the program might not run correctly.

Move and Copy Using Drag-and-Drop 1

Make sure your USB flash drive containing the student data files is connected and File Explorer is open.

2

In the Navigation pane, click the USB flash drive to display its contents.

3

Right-click the USB flash drive to display a shortcut menu.

4 Click Open in new window on the shortcut menu. A new File Explorer window opens, showing the same location. TIP

5

See Chapter 1, Skill 4, if you need help sizing and arranging windows.

Size and arrange the windows so they are side by side and the file list panes of both windows are visible. Position the newly opened window to the left.

6

In the file list pane of the left window, double-click the W10-StudentDataFiles folder.

Step

4

Step

6

Steps

2–3

Step

5

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 29

29

6/5/19 11:56 AM

TIP

When locations are on the same volume, dragging-and-dropping moves the folder.

7

In the Navigation pane of the right window, click the Documents folder.

8

Drag-and-drop the W10-Chapter2 folder from the file list pane in the left window to the file list pane in the right window. Because the locations are on different volumes, dragging-and-dropping copies the folder.

Step

7

Step

8

Move and Copy Using Copy and Paste 9

In the Navigation pane of the right window, click the USB flash drive to redisplay its contents.

10 Click the Home tab and then click the New folder button to create a new folder. 11 Type W10-Backup. Step

10

Step

11

Step

9

12 Press Enter. 13 Double-click the new folder to open it. Notice that it is currently empty. 14 In the file list pane of the left window, double-click the W10-Chapter2 folder to open it. 30

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 30

6/5/19 11:56 AM

15 Click the W10-C2-Ring file. 16 Another Way Click the file and then press Ctrl + C. OR Right-click the file and then click Copy on the shortcut menu.

TIP

16 Click the Home tab and then click the Copy button in the Clipboard group. 17 Click the right window to make it active, click the Home tab, and then click the Paste button in the Clipboard group. The copied file is pasted from the Clipboard into the W10-Backup folder. 18 Close the left window (the W10-Chapter2 window).

17 Another Way Click a blank area in the file list pane of the W10-Backup window and then press Ctrl + V. OR Right-click a blank area in the file list pane of the W10-Backup window and then click Paste on the shortcut menu.

Step

Step

To move a file with the Clipboard rather than copying it, click the Cut button.

18

16

Step

17

Tip

Step

15

19 In the Navigation pane of the remaining File Explorer window, click the USB flash drive to return to its top level.

Step

21

20 Click the W10-Backup folder, if it is not already selected.

Step

21 On the Home tab, click Copy.

19

Step

20

22 In the Navigation pane, click Documents. 23 On the Home tab, click Paste. Leave your USB flash drive connected and File Explorer open for the next skill.

Skill Extras Using the Move To and Copy To Buttons On the Home tab of the ribbon, you’ll find buttons that provide an alternative way to move and copy. To move a file, click the file to select it, click the Home tab, click the Move to button in the Organize group, and then click the desired location on the shortcut menu. If you don’t see the location you want on the shortcut menu, click Choose location, browse to the desired location in the dialog box, and then click the Move button.

Working with Navigation Pane Locations If the desired destination location appears as an icon on the Navigation pane, you can drag-and-drop a file or folder onto that icon to move or copy it to that destination. The shortcuts in the Quick access list on the Navigation pane are especially useful, because they include folders you have used recently or frequently.

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 31

31

6/5/19 11:56 AM

Skill 8

Delete Files and Use the Recycle Bin To save storage space and keep your files organized, you might delete some files. For example, when you are finished with this textbook, you might delete the student data files that you downloaded. Even after a file or folder has been deleted, you might be able to get it back. On volumes that are protected by the Recycle Bin, deleted files are stored in a system folder called Recycle Bin. Once a file has been deleted from the Recycle Bin, it is permanently gone. Files are permanently deleted from the Recycle Bin in these situations: • You delete the item(s) from the Recycle Bin folder, empty the Recycle Bin, or use the Disk Cleanup utility to remove unnecessary files.

3–4 Another Way Right-click the file and then click Delete. OR Click the file and then press the Delete key.

The Recycle Bin does not protect external drives, such as USB flash drives, or drives that you access via the internet or your local area network. When you delete files from those locations, they are permanently deleted and cannot be retrieved. OneDrive file storage has its own separate online Recycle Bin that you can access via OneDrive’s web interface. OneDrive features are discussed in Chapter 4.

1

Make sure your USB flash drive containing the student data files is connected and File Explorer is open. In File Explorer, click Documents in the Navigation pane to display the Documents folder if it is not already displayed.

2

Double-click the W10-Backup folder to display its contents.

TIP

The Documents folder contains at least three folders that you placed there in earlier skills: W10-Backup, W10-Chapter2, and W10-Reference. It may also contain other folders.

• The Recycle Bin exceeds its preset size limit, or the hard disk on which it is stored becomes nearly full. In either case, Windows automatically deletes files from the Recycle Bin, beginning with the oldest files.

3 Click W10-C2-Ring. 4

Click the Home tab and then click the Delete button in the Organize group. This moves the file to the Recycle Bin.

5

Double-click the Recycle Bin icon on the desktop to open the Recycle Bin window. Step

5

Step

4

TIP

If you are prompted for confirmation when you click the Delete button in Step 4, click Yes. TIP

Your Recycle Bin might contain other files besides W10-C2-Ring. You may need to scroll to locate the file.

32

Step

1

Step

3

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 32

6/5/19 11:56 AM

TIP

To bypass the Recycle Bin when deleting an item and delete it permanently, you can press Shift + Delete rather than Delete.

6

7

TIP

If Windows has no default application for the type of file being restored, you might see a message asking what application to use to open the file. Select a default application and click OK. If the file opens in the chosen application, close the application. Then repeat Step 7.

In the Recycle Bin window, click W10-C2Ring to select it.

Step

7

On the Manage Recycle Bin Tools tab, click the Restore the selected items button in the Restore group. The file returns to its original location in the W10Backup folder.

Step

6

8

Click the W10-Backup window to make it active, and then click Documents in the Navigation pane to return to that folder.

9

In the file list pane, click the W10-Backup folder, if it is not already selected, and then press Ctrl and click the W10-Reference folder. Both folders are selected.

10 On the Home tab, click the Delete button to move those folders to the Recycle Bin. 11 Another Way Right-click the Recycle Bin icon on the desktop, and then click Empty Recycle Bin.

TIP

Before you click Yes in Step 12, confirm there is nothing in the Recycle Bin that you want to retrieve.

11 Click the Recycle Bin window to make it active, and then, on the Manage Recycle Bin Tools tab, click the Empty Recycle Bin button in the Manage group.

Step

11

Step

13

12 In the Delete Multiple Items dialog box, click Yes to confirm. Everything in the Recycle Bin is permanently deleted.

Step

12

13 Close the Recycle Bin window.

TIP

When you try to delete a file from your USB flash drive in Step 16, a confirmation box appears because the Recycle Bin does not protect external drives.

14 In the Navigation pane of the remaining File Explorer window, click your USB flash drive to display its contents. 15 In the file list pane, click the W10-Backup folder and then press the Delete key. 16 Click Yes to confirm the deletion. 17 Disconnect your USB flash drive from the PC. Leave File Explorer open for the next skill if it doesn’t close automatically.

Skill Extra Turning Off Deletion Confirmations If you see a confirmation box asking if you want to move the item or items to the Recycle Bin, it means that deletion confirmation is enabled. To turn off

deletion confirmation, on the ribbon, click the Home tab, click the Delete button arrow, and then click Show recycle confirmation in the drop-down list.

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 33

33

6/5/19 11:56 AM

Skill 9

Search for a File If you forget where a file or folder is stored, or even what you named it, you might remember certain other details such as the type of file it was, a word or phrase that it contained, or the date it was last modified. Windows enables you to search for a file by using any of several criteria.

There are two ways to search for a file in Windows: by using the search box in File Explorer or by using the search box on the taskbar.

Search with the File Explorer Search Box

TIP

Navigating to a certain location, as you do in Step 2, confines the search to that location and its subfolders. This can make the search run faster.

1

If there is a flash drive connected to the PC, disconnect it. Open File Explorer if it is not already open.

2

In the Navigation pane, click Documents.

3

Click in the File Explorer search box and then type List. The search begins immediately, listing all the files in the Documents folder that contain the word List in their names. Wait for the search to complete.

4

In the search results, click W10-C2-List.

5

On the ribbon, click the Search Tools Search tab and then click the Open file location button in the Options group. File Explorer switches to show the contents of the W10-Chapter2 folder and the Search tab disappears.

Step

5

Step

3

Step

2

Step

4

Skill Extra Searching Inside Files To speed up searches and eliminate many false positives, Windows does not look inside a file when performing a search with File Explorer. For example, if a text file named Vacation.txt contains the word holiday, a search for the word holiday will not find that file. However, you can configure Search to look inside 34

files as needed. On the Search Tools Search tab, click the Advanced options button arrow and then click File contents in the drop-down list to toggle on that option. Repeat the same sequence of steps to toggle the option off again when you are finished with your search.

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 34

6/5/19 11:56 AM

TIP

6

When you search in a particular location, the results list will not include files and folders located elsewhere, even if their names contain the search word.

In the File Explorer search box, type Windows. No search results are found because you are currently searching only within the W10-Chapter2 folder.

7

Click the Search Tools Search tab and then click the This PC button in the Location group. The search reruns, searching the entire PC rather than just the W10-Chapter2 folder. This time, many results are found.

TIP

In Step 7, the Address bar shows a green progress bar while the search is in progress. When the Address bar returns to white, the search is complete. You do not have to wait for the search to complete before continuing to Step 8.

Step

6

Step

7

8 TIP

When you specify a file type, as in Step 9, a filter is added to the Search box. In this case it is kind:= folder.

Click the Search Tools Search tab, and then click the Kind button arrow in the Refine group.

9 Click Folder in the drop-down list. The search results are filtered to show only folders with Windows in their names. 10 Close File Explorer.

Step

8

Step

10

Step

9

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 35

35

6/5/19 11:56 AM

Search with the Search Box TIP

You do not have to wait for Windows to finish searching before going on to Step 12. TIP

In Step 12, the file opens in your default photo-handling app, which is probably Photos. If your system has a different default set, it might open in a different app. If you are prompted to specify how you want to open the file, choose the Photos app.

11 Click in the search box on the Windows taskbar and then type W10-C2-Duncan. Windows displays the search results. 12 At the top of the results list, click W10-C2-Duncan JPG File. The picture opens in the Photos app. 13 Close the Photos app. 14 Click in the search box on the Windows taskbar and then type W10-C2-Duncan again. Windows displays the search results again. 15 Point to the found picture to see its location in a ScreenTip.

  Step

TIP

15 Tip

In Step 15, the location you see in the ScreenTip may be different. Step

12

Step

15

Steps 11, 14

16 Click away from the search results pane to close it.

Skill Extra Searching the Web with the Search Box In Skill 9, you learned to use Windows’ search box to search your own files. You can also use it to search the web for information on any topic you want to know about. Type a term or phrase describing the topic in the 36

search box on the Windows taskbar, and then click Web at the top of the search results pane to search online. You will learn more about searching using the Search box in Chapter 3.

Chapter 2  Managing Files

016-037_Windows10-2019_Ch2.indd 36

6/5/19 11:56 AM

Tasks Summary Task

Button/Option

Action

close File Explorer

In upper right corner of File Explorer, click Close button.

copy and paste files using Clipboard

In File Explorer window, select files, click Copy button in Clipboard group on Home tab, go to destination folder, click Paste button.

copy files using dragand-drop

In File Explorer, open windows for source and destination volume folders, select files in source folder, press and hold Ctrl key while dragging files to destination folder.

create and name ZIP file

In file list pane of File Explorer window, select files. On Share tab, click Zip button in Send group, type name, press Enter.

create and name new file

In file list pane of File Explorer window, right-click a blank area, point to New, click document type, type name, press Enter.

create and name new folder

On Quick Access Toolbar in File Explorer window, click New folder button, type name, press Enter.

delete file

In file list pane of File Explorer window, click Home tab, click Delete button in Organize group.

empty Recycle Bin

On desktop, double-click Recycle Bin icon. In Recycle Bin window, click Manage Recycle Bin Tools tab, click Empty Recycle Bin button in Manage group, close Recycle Bin window.

expand or collapse Navigation pane item

In Navigation pane of File Explorer window, click right-pointing arrow next to item to expand listing or down-pointing arrow to collapse it.

go backward, forward, and up one level in folder structure

In Address bar of File Explorer window, click Back arrow to go to previous location, click Forward arrow to go to next location, click Up arrow to go up one level.

move files using dragand-drop

Open separate File Explorer windows for source folder in one volume and destination folder in another volume, select files in source folder, press and hold Shift key while dragging files to destination folder.

open File Explorer

On Windows taskbar, click File Explorer button.

rename file or folder

In File Explorer window, click file or folder, click Rename button in Organize group on Home tab (or press F2), type new name, press Enter.

restore file from Recycle Bin

On desktop, double-click Recycle Bin icon. In Recycle Bin window, click file, click Recycle Bin Tools Manage tab, click Restore the selected items button in Restore group, close Recycle Bin window.

search for file using File Explorer

In Navigation pane of File Explorer window, click storage location to search, click in File Explorer search box, type file name.

select multiple contiguous files

In file list pane of File Explorer window, click first file, press and hold Shift key, click last file, release Shift key.

select multiple noncontiguous files

In file list pane of File Explorer window, click first file, press and hold Ctrl key, click additional files, release Ctrl key.

show/hide file name extensions and/or hidden items

On ribbon in File Explorer window, click View tab, click File name extensions and/or Hidden items check boxes in Show/hide group.

unpack ZIP file

In File Explorer window, select file, click Compressed Folder Tools Extract tab, click Extract all button, select folder, click Extract button.

Managing Files  Chapter 2

016-037_Windows10-2019_Ch2.indd 37

37

6/5/19 11:56 AM

Chapter 3 The online course includes additional training and assessment resources.

Getting Information from the Internet The heart of the internet is a system of interconnected file servers called the web (short for worldwide web). Web servers store individual data files called web pages, each of which has a unique address, called a uniform resource locator (URL). If you know a web page’s URL, you can view that page using web browser software on almost any computing device that has internet access. A collection of related pages is known as a website. Windows 10 comes with the Microsoft Edge browser, an alternative to Internet Explorer (IE), which is Microsoft’s full-featured browser that has been included with Microsoft Windows for over two decades. You can access the web with a different browser, such as Google Chrome or Mozilla Firefox, if you like. However, because Microsoft Edge is the default browser in Windows 10, it is the browser you will learn about in this chapter.

Skills You Learn 1 Get Started with the Microsoft Edge Browser 2 Use Tabbed Browsing 3 Use Search Engines to Find Content 4 Download a File from a Website 5 Save and Reopen Favorites 6 Review Browser History and Clear Browsing Data 7 Print a Web Page 8 Use Windows Search to Get Information Online

Files You Use For these skills, you do not need any student data files.

38

038-049_Windows10-2019_Ch3.indd 38

6/13/19 11:22 AM

Skill 1

Get Started with the Microsoft Edge Browser The Microsoft Edge browser is the default browser in Windows 10, so when you click a link in a document or email message, the web page opens in Microsoft Edge. You can also launch Microsoft Edge from its button on the Windows taskbar or from its shortcut on the Start menu or on the desktop. The Microsoft Edge interface is very spare and clean compared to most web browsers. Just a few buttons

1 Another Way On the Windows taskbar, click in the search box, type Microsoft Edge, and then click Microsoft Edge Microsoft recommended browser in the search results list.

TIP

The protocol (e.g., https://) may not appear in the Address bar because Microsoft Edge simplifies the display. Click in the Address bar to see the full address.

appear on a simple toolbar, and a search box and an Address bar allow you to type URLs for the pages you want to visit and locate information on any topic. Even though Microsoft Edge is the primary browser in Windows 10, Internet Explorer remains available, and any pages that Microsoft Edge cannot load will open automatically in Internet Explorer.

1 On the Windows taskbar, click the Microsoft Edge button to start the Microsoft Edge browser. Step

1

2

Click in the Address bar and then type https://ParadigmEducation.com.

3

Press Enter to open the Paradigm Education Solutions home page.

4

Step

2

In the navigation bar on the web page, click About to view the About Paradigm page on the same website.

Address bar

Step

4

TIP

You can click the Refresh button to reload a web page that hasn’t loaded correctly or to download an updated version of the page if it has changed since you last loaded it.

5

Click the Back arrow to return to the previously viewed page—in this case, the Paradigm Education Solutions home page.

6

Click the Forward arrow to go forward to view the About Paradigm page again.

7

Click the Refresh button to reload the page. Leave Microsoft Edge open for the next skill. Step

5

Step

6

Step

7

Skill Extra Navigating in Other Browsers Windows 10 allows you to download and run other web browsers. The most popular alternatives for Windows users are Google Chrome and Mozilla Firefox. Microsoft’s earlier browser, Internet Explorer, is also

available in Windows 10. Each of these browsers has the same navigation features as Microsoft Edge, including Back, Forward, and Refresh buttons.

Getting Information from the Internet  Chapter 3

038-049_Windows10-2019_Ch3.indd 39

39

6/13/19 11:22 AM

Skill 2

Use Tabbed Browsing With Microsoft Edge, and most other modern browsers, you can have more than one web page open at once, each on its own tab in the browser window. You can

1

TIP

Don’t worry that what you typed in Step 5 is not what appears when the page loads. Many sites redirect your request to other pages, as explained in the Skill Extra at the end of these steps.

click a tab to switch to that page, or close a tab when you are finished working with it.

With Microsoft Edge open, click in the Address bar, type https://www.microsoft.com/en-us and then press Enter.

Step

2

Step

1

2

Click the New tab button to open a new browser tab.

3

Click in the Address bar, type https://www.google.com/chrome/, and then press Enter to open a page from which you can download the Google Chrome browser.

4

Click the New tab button to open another new tab.

Step

Step

3

4

5 Type https://www.firefox.com in the Address bar, and then press Enter to open the Mozilla Firefox home page. 6

Click the Close button to close the Download Firefox — Free tab. Step

The URL you type in Step 5 redirects to this address.

6

6 Another Way

Press Ctrl + W.

7 Right-click the Google Chrome tab and then click Duplicate on the shortcut menu. Now there are two identical Google Chrome tabs.

Step Step

8

7

8 Right-click the new Google Chrome tab and then click Close other tabs on the shortcut menu to close all the other tabs. Leave Microsoft Edge open for the next skill.

Skill Extra Understanding Redirects When you type a URL, the website may redirect you to a different address. Websites use redirects for many different reasons. For example, when you type the address https://www.firefox.com, you are redirected to the URL shown in the image for Step 6 above, which 40

is the website for the parent company of the Mozilla Firefox browser. Some websites redirect to different versions depending on the browser you are using; for example, you may be redirected to a version optimized for viewing on a mobile device.

Chapter 3  Getting Information from the Internet

038-049_Windows10-2019_Ch3.indd 40

6/13/19 11:22 AM

Skill 3

Use Search Engines to Find Content Sometimes you might have a URL to manually type into the Address bar to open a particular site, but more often you will not know the exact URL for the content you want to see. You can use a search engine to search the internet for what you want. A search engine is a website or service that is dedicated to maintaining a searchable directory of web content. To use a search engine, you can navigate to its website and type

keywords in the search box. Most browsers are allied with a particular search engine. For example, when you type in the Microsoft Edge search box, the browser uses the Microsoft search engine, Bing. However, you can use any search engine with any browser. To use another search engine, navigate to its website and then type keywords in the search box at that site.

1 With Microsoft Edge open, click in the Address bar, type MLA research paper, and then press Enter to display the search results. TIP

Your search results will likely be different from what is shown here because the internet and the search engine results are constantly changing.

TIP

If Microsoft Edge tries to autocomplete the address with extra text in Step 2, press the space bar once after typing https://www.google.com but before pressing Enter.

Step

1

2 Click in the Address bar, type https://www.google.com, and then press Enter to open the Google search engine home page.

Step

2

TIP

The graphic you see on the Google search page may vary; it changes on certain days to celebrate holidays and birthdays of famous people. TIP

Graphic may vary Graphic may vary

Ignore or close this box

You can ignore the Get Chrome Now box or click NO THANKS to hide it.

Getting Information from the Internet  Chapter 3

038-049_Windows10-2019_Ch3.indd 41

41

6/13/19 11:22 AM

TIP

As you type in the search box in Step 3, a list of suggestions appears. You can stop typing and click your search phrase in this list if it appears.

3 Click in the search box and then type MLA research paper and press Enter. Step

3

Step

3 Tip

4 In the search results, click any item that interests you to display that page. Leave Microsoft Edge open for the next skill.

TIP

Your search results may be different from the ones shown here.

Step

4

Skill Extras Zooming In and Out on a Web Page You can use Zoom to change the magnification at which web content is displayed. Click the Settings and more button (...) in the upper right corner of the Microsoft Edge window to open a to open a menu. On the menu, click the minus sign (–) next to Zoom to zoom out, or the plus sign (+) to zoom in. Zooming in usually makes the text and graphics on the page appear larger, and zooming out usually makes them appear smaller. Zooming doesn’t always work on every page because some pages are coded to always display items at a certain size regardless of the browser’s settings. Trying Out Other Popular Search Engines Here are a few popular search engines. Try the same search in several different search engines to see if you get different results. Dogpile (https://www.dogpile.com) DuckDuckGo (https://duckduckgo.com) Yahoo! (https://www.yahoo.com) 42

Chapter 3  Getting Information from the Internet

038-049_Windows10-2019_Ch3.indd 42

6/13/19 11:22 AM

Skill 4

Download a File from a Website Not all hyperlinks open web pages. Some of them initiate file downloads when you click them. When you download a file with Microsoft Edge, the downloaded file is placed in your personal Downloads folder

(C: > Users > username > Downloads where username is your account). After the download has completed, you can use the Downloads list in Microsoft Edge to access your downloaded file.

1

With Microsoft Edge open, click in the Address bar, type https://W10.ParadigmEducation.com/Riley, and then press Enter to open the Agility Trial Champion web page.

2

In the To download Riley’s pedigree information line, click the click here hyperlink.

3

Click the Save button.

Step

2

TIP

You can click the file in the Downloads list to open it in its native application. For example, the pedigree.xlsx file opens in Microsoft Excel if that application is installed on your PC.

Step

3

4

Wait for the file to finish downloading and then click the View downloads button to display the Downloads list.

5

Press Esc to close the Downloads list.

6

Click the Favorites button to open the Favorites pane.

7

Click the Downloads button on the left to open the Downloads list if it does not already appear.

Step

6

Tip Step

7

8

Click anywhere on the web page outside the Downloads list to close it. Leave Microsoft Edge open to the Agility Trial Champion web page for the next skill.

Skill Extra Reducing the Risk of Malware in Downloads Be cautious when downloading files from websites. Most downloaded data files (pictures, documents, and so on) are fine. However, a downloaded executable file might contain malware that could harm your

system or install nuisance software that displays ads. Generally, you should download executable files only from websites that you know and trust.

Getting Information from the Internet  Chapter 3

038-049_Windows10-2019_Ch3.indd 43

43

6/13/19 11:22 AM

Skill 5

Save and Reopen Favorites You can save the URLs of pages you want to visit again later, and then choose them from a list in your browser. The names used for the list and its items vary depending on your browser. Microsoft Edge calls it the Favorites list and calls each item a favorite. Most other browsers call it the Bookmark list and call individual items on the list bookmarks.

1 TIP

If the Agility Trial Champion web page is not open when you start this skill, repeat Skill 4, Step 1 to open it.

2

TIP

The active pane in Step 2 is whichever pane was most recently selected.

The Favorites button allows you to manage your favorites, reading list, books, history, and downloads. Use the five buttons in the left pane to switch between these categories.

With Microsoft Edge open to the Agility Trial Champion web page, click the Add to favorites or reading list button to open the Add to Favorites or Reading list pane.

Step

1

Step

2

If needed, click the Favorites button at the top of the pane so that it is selected (blue and underlined).

Step

3

3 Type Riley’s Award to replace the text that appears in the Name box by default. 4

TIP

The items you add to your Favorites list are associated with your Windows user account. This means that anyone else signing into the same computer using a different account will not see your items but will instead see their own.

Step

4

Click the Save in box arrow and then click Favorites in the drop-down list, if it is not already selected.

5

Click the Add button.

6

Click in the Address bar, type https:// ParadigmEducation.com, and then press Enter.

7

Click the Favorites button.

8

If needed, click the Favorites button at the left to display the Favorites list.

Step

5

Step

7

9 Click Riley’s Award in the Favorites list to reopen that page. Leave Microsoft Edge open for the next skill.

Step

8

Step

9

Skill Extra Saving to the Favorites Bar Clicking Favorites in the Save in drop-down list saves an item to the Favorites list. Clicking Favorites Bar in the drop-down list saves the item to the Favorites bar. When enabled, the Favorites bar appears below the Address bar in the Microsoft Edge window. To enable the Favorites bar, click Favorites, click the Settings button, 44

and set the Show the favorites bar slider to On. The advantage of saving an item to the Favorites bar is that the shortcut will be available as a button there, without requiring you to open a menu. The disadvantage is that there is space for only a limited number of buttons to appear on the Favorites bar at once.

Chapter 3  Getting Information from the Internet

038-049_Windows10-2019_Ch3.indd 44

6/13/19 11:22 AM

Skill 6

Review Browser History and Clear Browsing Data The browser history is a list of all the websites you have recently visited. You can use it to return to recent pages quickly, even if you did not mark them as favorites.

might remember the content of your shopping cart or what country you are in. Some advertisers also use cookies to track your shopping and browsing habits.

A cookie is a small text file that a website might save to your hard drive to help remember your settings when you visit the same page again. For example, a cookie

For privacy, you can clear your browsing data, including history and cookies, so that nobody else using your computer can see what sites you have visited.

Review Browser History 1 With Microsoft Edge open, click the Favorites button. 2 Another Way Press Ctrl + H to open the History list.

TIP

In Steps 3–4, if you don’t see Google in the History list, click the Last Hour heading to expand that section. If you still don’t see Google, scroll down in the History list.

2 Click the History button to open the History list. 3 Point to Google so that an X appears to its right. 4

Click the X to remove that item.

5

Click one of the remaining items in the History list to redisplay its page.

Step

1

Step

4

Step

2

Step

3

Clear Browsing Data 6

Click the Settings and more (…) button to open a menu.

7

On the menu, click Settings to open the Settings pane.

8

On the left side of the Settings pane, click the Privacy & security button.

9

Click the Choose what to clear button.

Step

6

Step

9

Step

7

Getting Information from the Internet  Chapter 3

038-049_Windows10-2019_Ch3.indd 45

45

6/13/19 11:22 AM

TIP

If you are using your own PC, you might not want to clear passwords and form data because it is useful to have that information fill in automatically. If you are using a public or school computer, you should clear that data to protect your privacy.

10 For each type of data listed, click to insert a check mark if you want to clear the data, or click to remove the check mark if you want to keep the data. 11 Click the Clear button to remove all selected types of data. The process may take a few minutes to complete.

Step

10

Step

11

12 Click in the browser window outside the Settings pane to close the pane. Leave Microsoft Edge open for the next skill.

Skill Extras Clearing History and Data in Other Browsers The table below shows how to clear your browser history and cookies in three popular browsers. Browser

View History

Clear Browsing Data

Internet Explorer

Click the Favorites button (star) and then click the History tab in the pane that appears.

Click the Tools button (cog), point to Safety on the menu, and then click Delete browsing history. In the Delete Browsing History dialog box, click the data type check boxes to insert or remove check marks, and then click Delete to remove all selected types of data.

Mozilla Firefox

Click the View history, saved bookmarks, and more button, and then click History.

View the history (see instructions at left), and then click Clear Recent History. In the dialog box, click the Time range to clear arrow, click the time range within which you want to clear browsing data (or click Everything to clear it all), and then click the Clear Now button.

Click the Customize and control Google Chrome button (three vertically stacked dots) and then click History and then History.

View the history (see instructions at left), and then click the Clear browsing data button. In the Clear browsing data dialog box, click the data type check boxes to insert or remove check marks, and then click the Clear Data button to remove all selected types of data.

Google Chrome

Blocking Cookies A third-party cookie is one that is placed on your PC by an advertiser that doesn’t directly have anything to do with the website you are visiting. You can choose to block third-party cookies in Microsoft Edge to prevent advertisers from tracking you (or at least make it more 46

difficult for them to do so). In the Settings pane, click Privacy & security, click the Cookies box arrow and then click Block only third party cookies in the drop-down list. You could click Block all cookies, but some websites might not work properly if you do so.

Chapter 3  Getting Information from the Internet

038-049_Windows10-2019_Ch3.indd 46

6/13/19 11:22 AM

Skill 7

Print a Web Page You can print a web page to create a hard copy of it that you can share offline with others. You can choose which printer to use, how many copies to print, and

whether to print in portrait or landscape orientation. Depending on your chosen printer, you may also be able to adjust other settings.

1 With Microsoft Edge open, click in the Address bar and then type https://W10.ParadigmEducation.com/Riley and press Enter if that page is not already displayed from the previous skill. 2­–3 Another Way Press Ctrl + P.

TIP

Ask your instructor which printer to use if you are not sure.

2

2

Click the Settings and more (…) button to open a menu.

3 Click Print to open the Print dialog box. 4

TIP

Landscape orientation prints along the wide side of the paper; portrait prints along the narrow side. You can sometimes make a multipage print job fit on fewer sheets of paper by changing the orientation.

Step

Click the Printer box arrow and then click the desired printer in the drop-down list, if it is not already selected.

5

Click the Orientation list box arrow and then click Landscape in the drop-down list.

6

Click the Print button if you want to print the page. Otherwise, click the Cancel button.

Step

3

Step

4

Step

5

Step

6

7

Close the Microsoft Edge browser window.

Skill Extra Using More Print Settings Before clicking Print in Step 6, you might want to scroll down and click More settings to investigate the additional options available. These settings change depending on the printer you are using. For example,

you might be able to change paper size, paper source, and collation options. (Collation refers to the order in which the pages print when you are printing multiple copies of a multipage file.)

Getting Information from the Internet  Chapter 3

038-049_Windows10-2019_Ch3.indd 47

47

6/13/19 11:22 AM

Skill 8

Use Windows Search to Get Information Online The Search box on the taskbar in Windows 10 has advanced search capabilities, and is woven tightly into almost every part of Windows 10. • In Chapter 1, Skill 3, Search helped you find applications to run. • In Chapter 1, Skill 7, Search served as a portal to Windows help information. • In Chapter 2, Skill 9, Search helped you locate files and folders on your PC.

1 TIP

If you press Enter in Step 2, you will go to whatever result is selected at the top of the results pane (probably the Bing search page), rather than allowing Search to find the answer.

Windows Search can also help you find information on the web. It is able to process questions in natural language form, so you can phrase question as if you were talking to a real person. You aren’t limited to simple keywords like in a regular web search. When possible, Windows Search answers within its own pane—no web browser is required. If you want to do more research on your own, or if Windows Search can’t answer the question you asked directly, you can click one of the links it provides, such as a link to a Bing search.

On the Windows taskbar, click in the search box. Windows Search greets you with a pop-up pane.

2 Type capital of Nebraska and then pause. Do not press Enter. Windows Search will report the information momentarily. 3

Press Esc to clear the search box, click back in the Search box again, type tuna casserole recipe, and then pause. Again, do not press Enter.

4

In the search results list, click tuna casserole recipe See web results. Microsoft Edge opens and shows search results for that topic.

TIP

To close the Search pane without opening Microsoft Edge, click away from the pane.

Step

2

5 Close the Microsoft Edge browser window, clicking the Close all button if asked if you want to close all tabs.

Skill Extra Using Voice Commands with Cortana If your computer has a microphone, you can perform searches via voice commands using Cortana, the voice-controlled personal assistant in Windows. Just click Talk to Cortana (the circle) in the search box on 48

the Windows taskbar to activate the voice feature and then speak clearly into your microphone. The first time you click the Talk to Cortana icon, Windows walks you through a brief setup process.

Chapter 3  Getting Information from the Internet

038-049_Windows10-2019_Ch3.indd 48

6/13/19 11:22 AM

Tasks Summary Task

Button/Icon/Option

Action

close browser tab

In Microsoft Edge browser, click Close button on tab.

display Favorites list

Click the Favorites button to the right of the Address bar.

download and open save file from link

On web page in Microsoft Edge browser, click link, click Save button. Then click View Downloads.

duplicate browser tab

In Microsoft Edge browser, right-click tab, click Duplicate.

go back, go forward, or refresh web page

On Address bar in Microsoft Edge browser, click Back, Forward, or Refresh button.

go to a URL

In Microsoft Edge browser, click in Address bar, type address, press Enter.

open and close Favorites

On Address bar in Microsoft Edge browser, click Favorites button to open Favorites pane. Click away from the pane or press Esc to close it.

open and close Downloads list

In Favorites pane, click Downloads button to open list. Click outside list or press Esc to close it.

open new browser tab

In Microsoft Edge browser, click the New tab button.

print web page

On web page in Microsoft Edge browser, click Settings and more (…) button, click Print, choose settings, click Print button.

save and name favorite

On web page in Microsoft Edge browser, click Add to favorites or reading list button (star), click Favorites button if needed, edit text in Name box, make sure Favorites appears in Save in list box, click Add button.

search web using Bing default search engine

In Microsoft Edge browser, click in Address bar or search box, type search term or phrase, press Enter, click search result.

search web using another search engine

In Microsoft Edge browser, navigate to search engine home page, type search term or phrase in search box, press Enter if needed, click search result.

start Microsoft Edge browser

On Windows taskbar, click Microsoft Edge button.

use Windows Search to get information online

On Windows taskbar, click in search box, type search term or phrase and pause, click result.

view browsing history

In Favorites pane, click History button, click item to reopen it or click X on item to delete it.

Getting Information from the Internet  Chapter 3

038-049_Windows10-2019_Ch3.indd 49

49

6/13/19 11:22 AM

Chapter 4 The online course includes additional training and assessment resources.

Using OneDrive and Office Online Apps In this chapter, you will learn how to use the web-based OneDrive interface to store, access, and manage files in OneDrive. OneDrive is a Microsoft-provided cloud storage system. A cloud storage system is a secure online storage location that users can access from any computing device that has internet access. Each Microsoft account has a certain amount of free storage space in OneDrive, and users can purchase additional space as needed. Many people use OneDrive to store personal files that they need to access from multiple devices. They can also share OneDrive files and folders with other online users. Microsoft provides free web-based business productivity applications. These are simplified versions of the popular Microsoft Office applications, including Word, Excel, PowerPoint, and OneNote. The Microsoft Online applications enable people to access Office data files even when using a computer that does not have the full desktop version of Microsoft Office installed. When you use these online apps, the default storage location is OneDrive. Office Online applications have all the features that most people need for everyday projects. Office 365 applications offer more advanced and specialized features. For example, Word for Microsoft Office 365 offers features for creating indexes and bibliographies, features not found in Word Online.

Skills You Learn 1 Use File Explorer to Access OneDrive and Upload Student Data Files 2 Sign In to and Out of OneDrive.com 3 Navigate between Folders and Create a New Folder 4 Upload Files 5 Create a New Document in an Office Online App 6 Edit a File in an Office Online App 7 Edit Documents in Office 365 Applications 8 Share a Folder from OneDrive

Files You Use Before beginning this chapter, make sure you have copied the W10-StudentDataFiles folder to your USB flash drive (see Chapter 2, Skill 4, page 24). In the skills for this chapter, you will learn how to upload the entire folder to OneDrive and will use the data files listed here.

W10-C4-Birthdays.txt W10-C4-Mortgage.xlsx

50

050-065_Windows10-2019_Ch4.indd 50

6/5/19 12:09 PM

Skill 1

Use File Explorer to Access OneDrive and Upload Student Data Files Each Microsoft account has its own separate OneDrive storage. When you sign in to Windows 10 with your Microsoft account, Windows automatically connects to the OneDrive server so you can access your OneDrive content via File Explorer. File Explorer includes a shortcut to OneDrive in the Navigation pane. By default, Windows will sync OneDrive content to a folder on the local hard drive. In other words, Windows will keep a copy of everything from your OneDrive in a special user folder on your hard drive. This means that if the internet is not available, you still have access to your content. This folder is stored in your user folders

When you work with OneDrive content on your local PC, you are technically working with local copies of content, not the online versions. However, the online versions are immediately synchronized to match the local versions whenever internet access is available. You can therefore upload files and folders to OneDrive by placing them in your OneDrive folder in File Explorer. If your PC is not connected to the internet, the synchronization automatically occurs whenever internet connectivity becomes available.

1

Connect the USB flash drive containing the student data files for this course to your computer.

2

On the Windows taskbar, click the File Explorer button.

3

In the Navigation pane, click the USB flash drive to display its contents.

4

In the file list pane, click the W10-StudentDataFiles folder and then press Ctrl + C to copy it to the Clipboard.

T IP

You downloaded the student data files to a USB flash drive in Chapter 2, Skill 4.

(C: > Users > username > OneDrive).

Step

2

T IP

If at any point a Set Up OneDrive window appears, work through it to ensure you are signed in with your Microsoft account. 4 Another Way Click the W10-StudentDataFiles folder, click the Home tab, and then click the Copy button in the Clipboard group. OR Right-click the W10-StudentDataFiles folder and then click Copy. Step 4

Another Way

Step

3

Step

4

Using OneDrive and Office Online Apps  Chapter 4

050-065_Windows10-2019_Ch4.indd 51

51

6/5/19 12:09 PM

T IP

The contents of your OneDrive account may not match the contents shown here and may show different icons and statuses.

5 In the Navigation pane, click OneDrive. Your OneDrive files (if any) and folders appear in the file list pane.

T IP

The icons you see in the Status column may be different. The Available when online icon appears when the content exists only online. When you open or edit a file on your local PC, it creates a locally mirrored copy and the icon changes to Available on this device. See the Skill Extra below to learn how to choose which files and folders are available locally. 6 Another Way

Right-click a blank area of the file list pane and then click Paste. OR Click the Home tab and then click the Paste button in the Clipboard group.

Available on this device

Step

5

Available when online

6 Press Ctrl + V to paste the copied folder into your OneDrive folder. 7 Click the Close button to close the File Explorer window.

Step

7

T IP

When you paste the copied folder in Step 6, the status icon appears briefly as a Sync pending icon while the upload to the cloud occurs and changes to a Locally available icon when it finishes. Sync pending

8 Disconnect the USB flash drive.

Skill Extra Choosing Which Folders to Keep Synchronized If you have a lot of content on your OneDrive, you might prefer not to sync all of it. To choose which folders are synced, right-click the OneDrive icon in the notification area of the Windows taskbar and then click Settings. (You might need to click the up arrow 52

in the notification area to see the OneDrive icon.) In the Microsoft OneDrive dialog box, click the Account tab and then click the Choose folders button. In the Choose folders screen, click the check boxes to indicate how you want OneDrive to handle each folder. Click OK and then click OK again when you are finished.

Chapter 4  Using OneDrive and Office Online Apps

050-065_Windows10-2019_Ch4.indd 52

6/5/19 12:09 PM

Skill 2

Sign In to and Out of OneDrive.com As you saw in Skill 1, you can work with OneDrive in a basic way through File Explorer. The online interface at OneDrive.com, however, provides even more capabilities. For example, using the online interface, you can create new documents using Microsoft Office Online applications. The rest of this

1

2 Another Way If MSN.com appears when you start Microsoft Edge, click the OneDrive icon near the top of the page. You might need to scroll to the right to see it, depending on your screen resolution.

chapter assumes you are using the online version of OneDrive. You can access OneDrive.com from any web browser. In this chapter you will use the Microsoft Edge browser, which is the default browser in Windows 10. You read about Microsoft Edge in Chapter 3.

On the Windows taskbar, click the Microsoft Edge button to open the browser window.

1

2

Click in the Address bar, type onedrive.com, and then press Enter. If a Files section appears, you are already signed in, and you can skip to Step 8.

3

If you see an introductory page with a Sign in button in the upper right corner, click the Sign in button.

TIP

If you have previously signed out during this browser session, you might not see the prompts in Steps 3–5.

Step

Step

3

4 Type the email address associated with your Microsoft account. 5 If there is a Next button, click Next.

TIP

Microsoft periodically changes the OneDrive web interface, so the sign-in procedure you encounter might differ slightly from the one described here.

Step

4

Step

5

Using OneDrive and Office Online Apps  Chapter 4

050-065_Windows10-2019_Ch4.indd 53

53

6/5/19 12:09 PM

TIP

If you see a prompt asking whether you want to sign in to OneDrive or OneDrive for Business, choose OneDrive.

6

In the Password text box, type your Microsoft account password.

7

Click the Sign in button.

Step

6

Step

7

8

Click the Account button in the upper right corner of the OneDrive.com page. A menu appears.

9 Click Sign out. 10 Close the Microsoft Edge browser window. Step

8

TIP

You might see a pop-up at the bottom of the browser window asking if you want to save your password. Do not save your password on a public or school PC. Click the Close button to dismiss it one time or No to dismiss it permanently.

Step

10

Step

9

Skill Extras Customizing the User Icon By default, the Account button is a generic white profile image, as shown in the illustration for Step 8 of this skill. To change it to your own photo, click the Account button, click My profile in the drop-down list, click Add a picture, and then follow the prompts to add a picture. The same picture will appear in all of your Microsoft applications. 54

Staying Signed In If you are working with your own private computer, you might want to stay signed in to OneDrive.com. Click to insert a check mark in the Keep me signed in check box below the Password text box when you sign in. Windows will now remember you so you don’t have to sign in each time you visit the website.

Chapter 4  Using OneDrive and Office Online Apps

050-065_Windows10-2019_Ch4.indd 54

6/5/19 12:09 PM

Skill 3

Navigate between Folders and Create a New Folder After you sign in to OneDrive.com, you see folders in the file list pane on the right. If OneDrive opens in Tiles view, the folders appear as large tiles; if it opens in List view, you see a list of small folders with names, dates modified, and other details. There are two other views as well: Compact List and Photo. You might also see some files if you have previously used OneDrive with this Microsoft account. As in File Explorer, the interface at OneDrive.com contains a Navigation pane on the left. The Navigation pane has the following links: • Files is the OneDrive equivalent of This PC on your local PC. You can click Files at any time to come back to the top level of your OneDrive. • Recent opens a list of data files that you have recently opened from OneDrive, if any, regardless of the folder they are in.

1 TIP

You copied the W10StudentDataFiles folder to OneDrive in Skill 1. If it does not appear immediately in Step 1, wait a few minutes for your PC and OneDrive.com to sync.

• Photos opens a list of photos stored on your OneDrive, regardless of the folder they are in. • Shared opens a list of shortcuts to folders and files that either you have shared or someone else has shared with you. • Recycle bin opens a list of files you have deleted from OneDrive. You might also see a PCs link if your Microsoft account is set up on multiple computers. The default folders include Documents, Pictures, and sometimes Music. You can use the default folders, create your own folders, or copy folders from your local PC to OneDrive. In this skill, you learn to create a folder and name it.

Open Microsoft Edge, go to OneDrive.com, and sign in to your account using the steps in Skill 2.

2 With Files selected in the Navigation pane, click the W10-StudentDataFiles thumbnail in the file list pane to open the folder. If the Navigation pane doesn’t display, widen the browser window.

Click the View options button and then click Tiles if the folders do not display as shown here in Step 2.

TIP

At OneDrive.com, clicking an item opens it; in File Explorer, clicking an item selects it and double-clicking opens it.

Step

2

In Tiles view (the default), each file and folder is a rectangular tile.

Using OneDrive and Office Online Apps  Chapter 4

050-065_Windows10-2019_Ch4.indd 55

55

6/5/19 12:09 PM

TIP

In List view, clicking or doubleclicking the name of an item opens the item, and clicking the date modified or size selects the item. 4 Another Way Click Files in the Navigation pane to return to the top level of the OneDrive folder structure.

3 In the upper right corner of the file list pane, click the Open the view options menu button and then click List. Notice that the display changes to show the folders in List view. 4 Click the Back button in the browser window to return to the previous location.

Step

4

Step

3

5 Another Way

Right-click a blank area above or below the file list, click New, and then click Folder. TIP

Notice that the view you choose with the View options button applies to all locations in OneDrive.

5 On the bar at the top of the page, click the New button. 6 Click Folder in the drop-down list. 7 In the Folder dialog box, type W10-C4-Miscellaneous in the Folder box. 8 Click the Create button. The new folder appears in the file list pane. Leave Microsoft Edge open at OneDrive.com for the next skill. Step

7

TIP

After Step 8, small blue lines show around the upper left corner of the new W10-C4Miscellaneous file. These blue lines indicate an item is new.

Step

5

Step

6

Step

8

Skill Extra Using Other File-Handling Skills All the same file and folder management skills you learned in Chapter 2 can also be accomplished at OneDrive.com. Here’s a quick overview of filehandling skills in OneDrive. Hint: If you don’t see a certain button on the bar across the top of the OneDrive page, click the Other (...) button to see undisplayed commands, or widen your browser window.

56

Skill

Method

Alternative Method

Select a file or folder

In List view, point to the left of the file name, click round check circle that appears.

In Tiles view, point to upper right corner of tile, click check circle that appears.

Rename a file or folder

Select item, click Rename button on bar at top of page, type new name, press Enter.

Right-click item, click Rename, type new name, press Enter.

Delete a file or folder

Select item, click Delete button on bar at top of page.

Right-click item, click Delete.

Move a file or folder

Select item, click Move to button on Right-click item, click Move to, bar at top of page, select destination, select destination, click Move click Move here button. here button.

Copy a file

Select item, click Copy to button on Right-click item, click Copy to, bar at top of page, select destination, select destination, click Copy click Copy here button. here button.

Chapter 4  Using OneDrive and Office Online Apps

050-065_Windows10-2019_Ch4.indd 56

6/5/19 12:09 PM

Skill 4

Upload Files Copying files from your local PC to an online storage location such as OneDrive is called uploading. Uploading is the opposite of downloading, which means copying an item from an online storage location to your local PC. Note that uploading and downloading make copies of files; they do not move the original files. You might upload a file so that it will be available when you use a different computer, or in preparation for sharing the file online with others (covered in Skill 8).

Uploading via OneDrive.com has the same end result as uploading via File Explorer (covered in Skill 1). The OneDrive.com method works directly with the online storage location, however, whereas File Explorer interacts with the copy on your hard drive. As a result, uploads performed via OneDrive.com are immediate, whereas uploads performed with File Explorer may take a few minutes to synchronize.

1 Connect the USB flash drive containing the student data files for this course to your computer. 2 With Microsoft Edge open to the Files pane in your OneDrive.com account, click the Upload button and then click Files.

TIP

The W10-Chapter4 folder is located within the W10StudentDataFiles folder.

Step

2

3 In the Navigation pane of the Open dialog box, click the USB flash drive where your downloaded student data files are stored, navigate to the W10-Chapter4 folder on your flash drive, and then click W10-C4-Birthdays to select it. 4 Press and hold the Shift key as you click W10-C4-Mortgage to select it also. 5 Click the Open button. Wait for the files to finish uploading and appear in the file list pane.

Step

3

Step

4

Step

5

Using OneDrive and Office Online Apps  Chapter 4

050-065_Windows10-2019_Ch4.indd 57

57

6/5/19 12:09 PM

TIP

If your file list pane does not match the one shown here, you are not in List view. Click the View options button in the upper right corner of the page and then click List to switch to List view if needed.

6

In the Files pane, point to the left of each file you just uploaded, and then click in the check circles that appear to insert check marks and select the files.

7

Drag the selected files and drop them on the W10-C4-Miscellaneous folder to move them there. Leave Microsoft Edge open to your file list pane at OneDrive.com for the next skill.

7 Another Way

If you can’t see both the files and the destination folder at once without scrolling, use the Move To method instead, described in the table at the bottom of page 56.

When you drag multiple files, an indicator shows the number of files.

Step

6

Step

7

Skill Extras Viewing OneDrive Settings To view and manage your OneDrive settings, including the amount of file storage available, click the Settings icon (   ) in the upper right corner of the OneDrive web page and then click Options. Use the commands in the Navigation pane at the left to see different settings. Dragging to Upload Another way to quickly upload files or folders is to drag them from a File Explorer window. Drag-anddrop files from a File Explorer window onto any empty area of the OneDrive file listing to copy them to OneDrive. 58

Resolving Upload Errors After you upload files to OneDrive, an Error icon (   ) appears above the file list if one or more files did not upload correctly. Click this icon to see a list of errors, and then click an action to resolve an error. For example, an error might occur if you try to upload a file with the same name as an existing file. You can choose to keep both files, or to replace the existing file with the new one. Using Compact List View Compact List view is similar to List view, except the items listed are more compact; you can use it if you prefer it whenever List view is specified in this book.

Chapter 4  Using OneDrive and Office Online Apps

050-065_Windows10-2019_Ch4.indd 58

6/5/19 12:09 PM

Skill 5

Create a New Document in an Office Online App From OneDrive.com, you can access several Microsoft Office Online applications. These are simplified versions of the corresponding desktop applications, including Word, Excel, PowerPoint, and OneNote. These applications offer a convenient way of creating and editing Office-compatible content even if you are using a

TIP

When creating a new file, start by selecting the location to store it—in this case, the top folder level of your OneDrive.

1 With Microsoft Edge open to the file list pane in your OneDrive.com account, click Files in the Navigation pane to ensure you are starting at the top folder level. 2

TIP

The first time you open Word Online, a window might open with video instructions. Close the video window.

The Home tab contains commands for formatting text, including character formatting like bold, italic, and underline.

4

7

9

If you cannot see the file and the destination folder at once, use the Move to method instead, as described at the bottom of page 56.

Step

1

2

Step

3

In the new Word Online document that opens, type your full name and then press Enter.

Step

7

Type your school name and then drag across the school name to select it.

6 Click the Home tab on the ribbon and then click the Bold button in the Font group.

8

10 Another Way

On the bar at the top of the page, click the New button.

Step

3 Click Word document in the drop-down list.

5 TIP

computer that does not have the full desktop version of Microsoft Office installed. When you create a new file using one of the online Office apps, OneDrive saves your work automatically. The steps provided here use Word as an example, but they also work in most of the other Office Online apps too.

In the blue bar at the top of the page, click the name of the file you are working in. It will be a generic name, such as Document1.

Step

6

Step

4

Step

5

Select the generic name if it is not already selected. Then, type W10-C4-School and then press Enter to rename the file. On the bar at the top of the page, click OneDrive to return to the OneDrive file list.

10 In the file list pane, drag the W10-C4-School file to the W10-C4Miscellaneous folder and drop it there. The file moves to that folder. Leave Microsoft Edge open to your file list pane at OneDrive.com for the next skill.

Step

8

Step

9

Step

10

Using OneDrive and Office Online Apps  Chapter 4

050-065_Windows10-2019_Ch4.indd 59

59

6/5/19 12:09 PM

Skill 6

Edit a File in an Office Online App At OneDrive.com, it is easy to open and edit a data file that is supported by a Microsoft Office Online app. Simply click the file, and it opens in the appropriate app. For example, if you click a Word document, it opens in Word Online. If you click a file that is not

supported by an Office Online app, OneDrive downloads the file to your local hard drive and then offers you an Open button. This allows you to try to open the file using the applications installed on your PC.

1 With Microsoft Edge open to the file list pane in your OneDrive.com account, click Files in the Navigation pane to ensure you are starting at the top folder level. TIP

You created the W10-C4Miscellaneous folder in Skill 3 and added files to it in Skills 4 and 5.

2 Click the W10-C4-Miscellaneous folder link to view the folder’s content. 3 Click the W10-C4-Mortgage.xslx file link to open the file in Excel Online.

Step

3

TIP

If the ribbon does not appear and you are not able to edit the file in Step 4, see the Skill Extra following these steps. TIP

In Step 5, the amount in cell B6 also changes because the cell contains a formula that links to cell B3. See Excel Help for information about formulas.

4

Click cell B3 (at the intersection of column B and row 3) to make it active.

5 Type $350,000 and then press Enter. Notice that the amount in cell B3 changes to the new value. 6

Leave the spreadsheet open in Excel Online for the next skill.

TIP

Your changes are saved automatically when you close a tab displaying an Office Online file.

Steps

4–5

Step

5 Tip

Skill Extra Switching between Reading View and Editing View If a file opens in Reading view, the ribbon doesn’t appear and you can’t edit the file. Click the Edit button (Edit Document for Word, Edit Workbook for Excel, and so on) 60

to open a menu, and then click Edit in Browser. To change back to Reading mode, click the View tab and then click the Reading View button in the Document Views group.

Chapter 4  Using OneDrive and Office Online Apps

050-065_Windows10-2019_Ch4.indd 60

6/5/19 12:09 PM

Skill 7

Edit Documents in Office 365 Applications Office 365 applications are full-featured versions of the Microsoft Office applications. Because they are desktop applications installed to a local drive as opposed to the cloud, you can use them even when not connected to the internet. If your computer has Office 365 applications installed, you might prefer to use them to create and edit files.

You can open an Office 365 application from the OneDrive web interface, or you can open one from the Start menu or from File Explorer without going through a web browser. Because OneDrive syncs your stored files on the local PC and online, you can access your saved files from either location.

1

With Microsoft Edge still open to Excel Online from the previous skill, click Open in Excel.

2

If you see a Did you mean to switch apps? box, click Yes.

3

In Excel for Microsoft Office 365, click cell B5 (at the intersection of column B and row 5) to make it active.

Step

1

4 Type 15 and then press Enter. Notice that the amount in B5 changes to reflect the new term, and the amount on B6 changes because the payment is recalculated. TIP

OneDrive files are saved automatically. If you had been editing a file stored only on a local disk, you would have been prompted to save your work before Excel closed.

5

Click the Close button in the upper right corner of the Excel for Microsoft Office 365 window to close the application.

Step

5

Steps

3&4

6 Click the Microsoft Edge button on the Windows taskbar to return to Microsoft Edge. Step

6

Using OneDrive and Office Online Apps  Chapter 4

050-065_Windows10-2019_Ch4.indd 61

61

6/5/19 12:09 PM

7 If an All done dialog box appears in Microsoft Edge, click Resume editing here. Notice that the changes you made in Step 4 are already reflected in the worksheet in Excel Online. 8 Click the Close button for the W10-C4-Mortgage.xlsx tab to close Excel Online.

Step

8

Step

7

9 On the Windows taskbar, click the File Explorer button. 10 In the navigation pane, click OneDrive. 11 Double-click W10-C4-Miscellaneous.

Step

10

Step

11

12 Double-click W10-C4-School. It opens in Word for Microsoft Office 365 if that application is installed on your PC.

62

Step

12

Chapter 4  Using OneDrive and Office Online Apps

050-065_Windows10-2019_Ch4.indd 62

6/5/19 12:09 PM

13 In Word for Microsoft Office 365, drag across your name to select it. 14 Click the Italic button in the Paragraph group on the Home tab to italicize the selected text. 15 On the Quick Access Toolbar on the title bar, click the Undo button to undo the change. 16 Click the Close button in the upper right corner of the Word for Microsoft Office 365 window to close it. 17 Close File Explorer. Step

15

Step

16

Step

14

Step

13

Skill Extra Controlling Syncing with OneDrive Notice that in Step 11, a cloud icon appears next to the W10-C4-Miscellaneous file in the File Explorer. That means this folder is stored online and there is currently no local copy of it. It is accessible only when you are connected to the internet. You could rightclick it and choose Always keep on this device to set its contents to be downloaded to the local PC whenever the device connects to the internet. OneDrive gives you this choice so you don’t have to always sync the content in both locations and so that OneDrive files don’t take up too much room on your local PC.

To manage the synchronization settings, you can right-click the OneDrive icon (   ) in the notification area on the right side of the Windows taskbar and choose Settings. In the dialog box that appears, click the Settings tab. Click the Save space and download files as you use them check box to insert a check mark. When the checkbox is marked, files created online are not automatically downloaded to this device; when the check box is cleared, they are.

Using OneDrive and Office Online Apps  Chapter 4

050-065_Windows10-2019_Ch4.indd 63

63

6/5/19 12:09 PM

Skill 8

Share a Folder from OneDrive You can share your OneDrive content with other people, whether they are in the same office or halfway around the world. You can allow others to edit the files, or you can restrict access so they can only view the files (also called read-only access). If someone has the link to the folder, they can use that link to access the folder in any web browser. Users with read-only access

1

to a shared file or folder may download it and make changes to their own copy. You can share individual files or entire folders. Sharing a folder simplifies the process of sharing multiple files because anything you later place inside that folder will be shared with the same permissions as the folder itself.

Click the Microsoft Edge button on the taskbar to return to OneDrive online.

2 Click Files in the Navigation pane to ensure you are starting at the top folder level. 3 Another Way Click the W10-C4-Miscellaneous folder to select it and then click the Share button on the bar above the file listing.

TIP

Right-click an individual file instead of a folder if you want to share only one file. TIP

The Set expiration date and Set password options are available only with a paid version of OneDrive; you will not need these options for this book.

3 Right-click the W10-C4-Miscellaneous folder link and then click Share on the shortcut menu. 4

Step

3

Click the Allow editing check box to remove the check mark, if needed.

5 Click Get a link. 6

Click the Copy button to copy the link to the Clipboard. From the Clipboard, you could paste this link anywhere, such as in an email or a social media post.

7

Click the Close button in the Share dialog box. Step

7

Step

4

TIP

To stop sharing a folder, rightclick it and click Share, More, and then click Manage permissions. In the Manage Access pane, point to the link that you want to stop sharing and then click the Remove Link button to its right. In the Remove link dialog box, confirm your choice by clicking Remove Link.

Step

Step

5

6

8

In the Navigation pane, click Shared. Notice that the W10-C4-Miscellaneous folder appears under the Shared by me heading in the file list pane.

9

Sign out of OneDrive.com and then close the browser window.

Step

8

Skill Extra Finding a Link Address Again Any time you need to get the link for a shared folder, you can easily retrieve it. Select the shared folder in the file list pane and then click the Open the details pane 64

button (   ) in the toolbar. Click Manage access for access to the link.

Chapter 4  Using OneDrive and Office Online Apps

050-065_Windows10-2019_Ch4.indd 64

6/5/19 12:09 PM

Tasks Summary Task

Button/Icon/Option

Action

access OneDrive using File Explorer

In Navigation pane of File Explorer window, click OneDrive.

change views at OneDrive.com

On bar at top of page, click Open the view options button.

close Office Online file at OneDrive.com

Click Close icon for the browser tab containing the open file.

copy selected file or folder at OneDrive.com

On bar at top of page, click Copy to button, select destination, click Copy here button.

copy selected files or folders into OneDrive using File Explorer

In File Explorer window, copy desired item(s), click OneDrive in Navigation pane, open desired OneDrive folder in file list pane, paste item(s) into folder.

create and name new Office Online document at OneDrive.com

On bar at top of page, click New button, click desired file type in drop-down list.

create and name new folder at OneDrive.com

Navigate to desired folder location, click New button on bar at top of page, click Folder, type name, click Create button.

delete file or folder at OneDrive.com

In file list pane, select item, click Delete button on bar at top of page.

edit file in Office Online app at OneDrive.com

In file list pane, click file.

move file or folder at OneDrive.com

In file list pane, select item, click Move to button on bar at top of page, select destination, click Move here button.

move files using drag-and-drop at OneDrive.com

In file list pane, select files, drag files, drop files on destination.

navigate to folder at OneDrive.com

In Navigation pane, click Files, click desired folder.

open a file in Excel Online at OneDrive.com

On the bar at the top, click Open in Excel, click Yes.

rename file or folder at OneDrive.com

In file list pane, select item, click More button on bar at top of page if needed, click Rename, type new name, press Enter.

return to OneDrive from Office Online app

In Office Online document tab in browser, click OneDrive on bar at top of page.

select file or folder at OneDrive.com

In List view, point to left of file name, click check circle. In Tiles view, point to upper right corner of tile, click check circle.

share file or folder at OneDrive.com

In file list pane, right-click file or folder, click Share, click Get a link, click Copy, paste link where desired.

sign in to OneDrive.com

At introductory page, click Sign in button, type Microsoft account email address, click Next, type password, click Sign in button.

sign out of OneDrive.com

On bar at top of page, click the user name, click Sign out.

upload files at OneDrive.com

On bar at top of page, click Upload, navigate to files, select files, click Open button.

Using OneDrive and Office Online Apps  Chapter 4

050-065_Windows10-2019_Ch4.indd 65

65

6/5/19 12:09 PM

Chapter 5 The online course includes additional training and assessment resources.

Taking Screenshots and Using OneNote In this chapter, you will learn how to create a graphic file of what you see on your computer screen and send that file to others via email. This type of graphic is commonly called a screenshot or screen capture. You might need to create and email screenshots for a computer applications class. For example, your instructor might ask you to take a screenshot to show you have completed a certain exercise. You might also find it useful to take screenshots for your own reference or to share with a friend. There are several ways to create these, including using the Print Screen key to take Windows screen captures and using the Snip & Sketch tool in Windows. This chapter also covers OneNote for Windows 10, an application that stores and organizes content from many different sources in one easy-to-access place. You might use OneNote to organize the research you gather for a report or to share your research findings with a group of classmates or coworkers.

Skills You Learn 1 Capture an Image of the Entire Screen 2 Use Snip & Sketch to Capture a Portion of the Screen 3 Email an Image Using Snip & Sketch 4 Create a Notebook, Sections, and Pages in OneNote 5 Add Content to a Page in OneNote 6 Collect and Organize Online Content in OneNote 7 Email a Link to OneNote Content

Files You Use Before beginning this chapter, make sure you have copied the W10-StudentDataFiles folder to your USB flash drive (see Chapter 2, Skill 4, page 24). For the skills in this chapter, you will use the data file listed in the next column.

W10-C5-Duncan.jpg

66

066-081_Windows10-2019_Ch5.indd 66

6/14/19 9:43 AM

Skill 1

Capture an Image of the Entire Screen The most basic way to take a screenshot is to press the Print Screen key on your keyboard. (Depending on your keyboard, you may need to press a combination of keys such as Fn + PrScn or Shift + PrScn.) This command copies an image of the entire screen to the Windows Clipboard, which you read about in Chapter 2. You can then paste the image into some other application. For example, you can paste it into

1 Another Way

Right-click the Start button and then click File Explorer on the Start menu.

a graphics program like Paint, or a word processing program like Word or WordPad. If you want to save the captured image as a graphic file without having to paste it into a particular program, you can press the Windows logo key as you press the Print Screen key. This will capture the entire screen, place a copy on the Clipboard, and also save the graphic as a PNG file in a Screenshots folder within your Pictures folder.

1

On the Windows taskbar, click the File Explorer button.

2

Press the Windows logo key (   ) and hold it down while you press and then release the Print Screen key. The screen dims briefly and then returns to normal.

3

In the file list pane, double-click the Pictures folder to open it.

TIP

Pressing Windows + Print Screen in Step 2 saves the screenshot on the Clipboard and also as a PNG file on your computer. TIP

On some keyboards, you must also press and hold the FN key in Step 2. TIP

Step

3

If you don’t see Pictures in Step 3, click This PC in the Navigation pane and then click Pictures below it.

Step

1

TIP

Captured screenshot files are named Screenshot with a number in parentheses, such as Screenshot (1).

4 Double-click the Screenshots folder to open it. Notice that your captured screenshot file is stored here.

Skill Extra Saving Screen Captures in a Different File Format If you want to save a screenshot in a format other than PNG, press Print Screen to capture the screen. (Pressing Print Screen by itself saves the screenshot only on the Clipboard, not on your computer.) Open the Paint application, paste the image into the Paint window, click the File tab, click Save As, and then click

the Save as type drop-down list box arrow to choose a different file type. The choices available include JPEG (.jpg), GIF (.gif), TIFF (.tif), PNG (.png), and several types of Bitmap (.bmp). Other graphics applications such as GIMP, Photoshop, and PaintShop Pro offer even more file format choices.

Taking Screenshots and Using OneNote  Chapter 5

066-081_Windows10-2019_Ch5.indd 67

67

6/14/19 9:43 AM

5–6 Another Way Click the Cortana icon on the Windows taskbar and then say “Open WordPad” into the PC’s microphone.

5 Click in the search box on the Windows taskbar and then type wordpad. 6 In the search results, click WordPad App to open a new, blank document.

TIP

If you have never used the microphone in Windows 10 before, you are prompted to complete a short setup process the first time you click the Cortana icon.

Step

6

Your captured screenshot is stored in the Screenshots folder by default.

Step

5

7 Another Way

7 On the Home tab in the WordPad window, click the Paste button in the Clipboard group. Your screenshot is pasted from the Clipboard into the WordPad document.

Press Ctrl + V.

8 Click the Close button to close the WordPad window. 9 When prompted to save changes, click the Don’t Save button. Leave File Explorer open for the next skill.

Step

8

Step

7

Step

9

68

Chapter 5  Taking Screenshots and Using OneNote

066-081_Windows10-2019_Ch5.indd 68

6/14/19 9:43 AM

Skill 2

Use Snip & Sketch to Capture a Portion of the Screen Sometimes you might want to capture only part of a screen—such as a single dialog box or one corner of an open window. One way to achieve that result is to capture the entire screen, open the captured screenshot in a picture editing program such as Paint, and then crop the image. However, there is an easier way: use the Snip & Sketch application.

The Snip & Sketch application is a Microsoft Store app. You can use it to capture a part of the screen, copy the image to the Clipboard, and then paste the image anywhere you like. You can also save the image as a file or send it in an email as part of the message body or as an attachment.

1 With File Explorer open, connect the USB flash drive containing the W10-StudentDataFiles folder to your PC. 2 On the Windows taskbar, type snip in the search box. TIP

On some devices, the Snip & Sketch application may not be listed under the Best match section, so be sure to locate Snip & Sketch in the search results list.

3 In the search results, click Snip & Sketch App to open the Snip & Sketch application.

Step

3

Step

2

4 Click the down arrow to the right of the New button to open a menu. TIP

The toolbar offers four options: Rectangular Snip (define a rectangular area), Freeform Snip (drag to define a freeform area), Window Snip (select an open window), and Fullscreen Snip (capture the full screen).

5 On the menu, click Snip now. A toolbar appears across the top of the desktop.

Step

4

Step

5

Taking Screenshots and Using OneNote  Chapter 5

066-081_Windows10-2019_Ch5.indd 69

69

6/14/19 9:43 AM

6

Click the Window Snip button on the toolbar.

7

Hover the mouse pointer over the File Explorer window. That window appears bright and the rest of the screen appears dimmer.

Step Step

7

6

9 Another Way In Step 9, you can also use the Ctrl + C keyboard shortcut to copy the image to the Windows Clipboard.

8

Click the File Explorer window to capture that window. The screen capture appears in the Snip & Sketch window.

9

On the Snip & Sketch toolbar, click the Copy button to copy the image to the Windows Clipboard.

10 Click the Save as button to open the Save As dialog box.

Step

10

70

Step

9

Chapter 5  Taking Screenshots and Using OneNote

066-081_Windows10-2019_Ch5.indd 70

6/14/19 9:43 AM

TIP

The W10-Chapter5 folder is located in your W10-StudentDataFiles folder.

11 In the dialog box, navigate to the W10-Chapter5 folder on your USB flash drive. 12 In the File name text box, type W10-C5-S2-Snip to replace the default file name. 13 Click the Save button to save the snip as a new file. Leave the Snip & Sketch application window open and your USB flash drive connected for the next skill.

Step

12

Step

13

Skill Extra Annotating Snips After you capture a snip, you can use the Ballpoint Pen tool on the Snip & Sketch toolbar to write on the image by dragging the mouse pointer (or your finger, if you have a touchscreen) over the image; for example, you could circle the most important area of the image.

Beside the Ballpoint Pen tool are the Pencil tool and the Highlighter tool. The Highlighter tool works like a real highlighter; drag across an area to highlight it. The Eraser tool erases your pen and highlighter marks. Ballpoint pen

Pencil

Highlighter

Eraser

Taking Screenshots and Using OneNote  Chapter 5

066-081_Windows10-2019_Ch5.indd 71

71

6/14/19 9:43 AM

Skill 3

Email an Image Using Snip & Sketch After capturing a snip, you can use Snip & Sketch to email it to someone via the Mail application that comes

1

Start with the Snip & Sketch window open and the snip you captured in Skill 2 displayed below the toolbar, and your USB flash drive connected.

2

On the Snip & Sketch toolbar, click the Share button to open the Share window.

TIP

If Snip & Sketch is not still open when you start this skill, repeat Steps 1–9 of Skill 2. TIP

In Step 2, if an email application does not open and start a new message, follow the instructions in the Skill Extra. TIP

If this is the first time you have used the Mail application, you might be prompted to go through a setup process. After it completes, you may have to restart these steps. TIP

3 Scroll down in the Share pane and click Mail. A new message opens in the Mail app. 4

In the To text box, type the recipient’s email address. Note: Ask your instructor what email address to use.

5

In the Subject text box, select the text that appears there by default (Snip & Sketch) and then type Chapter 5 Skill 3 to replace it.

If you would like to include a message with the attachment, click to place the insertion point in the line above the Sent from Mail for Windows 10 signature and then type your message.

6

TIP

with Windows. It does not work with Outlook or other desktop email applications.

To confirm your email was sent, open the Mail application and check the Sent Items folder.

7

Click the Send button. The email application sends the message and then closes. Close all open windows and disconnect your USB flash drive.

Step

2

Step

3

Step

6

Step

4

Step

5

The image appears in the body of the message.

Tip

Skill Extra Trouble Sending Email via Snip & Sketch? Snip & Sketch sends email only from the Mail app, which comes with Windows; it doesn’t work with Outlook or other desktop email apps. If you have problems sending email in this skill, your instructor might tell you to skip sending the email or might help you set up Mail. 72

Email is not your only choice for sharing. As you saw in the Share pane, you can also share to Skype, Twitter, Facebook, OneNote, Instagram, OneDrive, and possibly applications, depending on your system configuration.

Chapter 5  Taking Screenshots and Using OneNote

066-081_Windows10-2019_Ch5.indd 72

6/14/19 9:43 AM

Skill 4

Create a Notebook, Sections, and Pages in OneNote OneNote is an application for organizing notes and data, such as research for a school paper or a work project. You can include website content, documents, pictures, and more. The most basic organizing unit of OneNote is a notebook. Within a notebook, you can have sections, which are like dividers. Each section can have one or more pages. In this skill, you will

create a notebook, two sections, and two pages. There are three versions of OneNote: the desktop version called OneNote 2016, the OneNote app included with Windows 10, and the free online version that is part of the Office Online suite. In this chapter, you will work with the Windows version of OneNote.

1 Click the Start button and then begin typing onenote. TIP

If both OneNote App and OneNote 2016 App appear in the search results in Step 2, click OneNote App.

2 When OneNote App appears at the top of the menu, click it to open the OneNote for Windows 10 application.

Step

2

Step

1

3 The first time you start OneNote, you might see introductory messages. Respond to these as needed to clear them. For example, there might be a prompt telling you to click to get started taking notes. 4 Click the Show Navigation button to expand the Navigation pane if needed.

Step

4

5 Click the down arrow to the right of the current notebook name to open a pane. Step

5

Taking Screenshots and Using OneNote  Chapter 5

066-081_Windows10-2019_Ch5.indd 73

73

6/14/19 9:43 AM

6

At the bottom of the pane, click + Add notebook.

7

In the Create a Notebook dialog box, click Blank.

8

Scroll down in the dialog box if needed, click in the Notebook name text box, and type W10-C5-Notebook.

9

Click the Add new section button and then type Data to name the section.

Step

6

Step

7

10 Click the Create Notebook button. 11 Click in the title placeholder at the top of the right pane, just above the date. Type Page 1 and press Enter. 12 Right-click Data in the Sections pane and then click Rename Section. The section name becomes editable. 13 Type Content and press Enter.

Step

8

Step

9

Step

10

Step

11

Step

12

Step

13

Skill Extra Working with Other Notebooks If you already have OneNote notebooks in your OneDrive account, you can access them in this version of OneNote. Click the down arrow to the right of the notebook name, and on the menu that appears, click 74

More Notebooks. Browse your OneDrive notebooks in the Choose notebooks to open the dialog box that appears. Select one to open and then click the Open button.

Chapter 5  Taking Screenshots and Using OneNote

066-081_Windows10-2019_Ch5.indd 74

6/14/19 9:43 AM

14 At the bottom of the Page pane, click + Add page. An untitled page appears. 15 Right-click Untitled page and click Rename Page.

Step

15

Step

14

16 In the title placeholder of the new page, type Page 2 and press Enter. 17 Click the + Add Section button at the bottom of the Section pane. A new section appears called New Section 1 in the Section pane. 18 With the New Section 1 placeholder name selected, type Miscellaneous and press Enter. Leave OneNote open for the next skill.

Step

18

Step

17

Taking Screenshots and Using OneNote  Chapter 5

066-081_Windows10-2019_Ch5.indd 75

75

6/14/19 9:43 AM

Skill 5

Add Content to a Page in OneNote Within a OneNote page, you can type text directly, like in a word processing program. You can also format text using the same basic character and paragraph formatting tools available in Microsoft Word, including tools for applying different styles, bulleted and

1

With the W10-C5-Notebook notebook open in OneNote, connect the USB flash drive containing your W10-StudentDataFiles folder to your PC.

2

In the Section pane, click the Content section, and then in the Page pane, click Page 1.

3

In the right pane, click to move the insertion point below the page title if needed and then type This is a picture of Duncan at the dog show. Press Enter two times.

4

On the ribbon, click the Insert tab and then click the Pictures button.

TIP

You created the notebook W10-C5-Notebook in Skill 4.

numbered lists, fonts, font sizes, and font colors. You can also insert pictures on a notebook page. In this skill, you will see how to place both text and a picture on a notebook page.

5 Click From File.

Step

5

Step

4

Step

2

Step

3

76

Chapter 5  Taking Screenshots and Using OneNote

066-081_Windows10-2019_Ch5.indd 76

6/14/19 9:43 AM

TIP

The W10-Chapter5 folder is located in your W10-StudentDataFiles folder.

6

In the Open dialog box, navigate to the W10-Chapter5 folder on your USB flash drive.

7

Click the W10-C5-Duncan file to select it.

8

Click the Open button to insert the picture on the notebook page at the insertion point position.

Step

6

Step

7

Step

8

9

Click the picture to select it if needed. Then drag the upper right corner selection handle on the picture (the small white square) inward toward the center of the picture to make it smaller until the right edge of the photo lines up with the end of the word Duncan.

Step

10

Step

9

10 Click in the text above the picture to deselect the picture. Leave OneNote open to this page for the next skill. Disconnect your USB flash drive.

Skill Extras Printing a OneNote Notebook Page To print a OneNote notebook page, start by clicking Settings and More (…) button in the upper right corner of the OneNote window. On the menu that appears, click Print. In the Print dialog box, use options to specify settings such as the desired printer, number of copies, orientation (portrait or landscape), and color mode. (The options will vary depending on the printer or printers available to your PC.) After making all your selections, click the Print button.

Tagging Content in OneNote On the Home tab of the OneNote ribbon, the Tag this Note button arrow (the down arrow next to the icon that looks like a check box with a check in it) opens a menu of tags, which are like categories. You can tag a piece of content to assign a category to it, such as Question, Definition, or Idea.

Taking Screenshots and Using OneNote  Chapter 5

066-081_Windows10-2019_Ch5.indd 77

77

6/14/19 9:43 AM

Skill 6

Collect and Organize Online Content in OneNote OneNote works with the Windows Clipboard, which means that you can paste almost any type of content into a notebook page. For example, you can copy and paste text, images, and links from other Windows applications, websites, and email messages. You can use OneNote to organize lists of web addresses. This can be helpful when gathering sources for a school

research paper or a workplace project. Saving web addresses in OneNote has advantages over simply bookmarking them in your web browser. It allows you to access them no matter which browser you are using, and to group and categorize the links for easier retrieval. You can also choose to make text notes about each link to help you remember why you saved it.

Insert a Picture from a Web Page in a OneNote Page

TIP

You may copy pictures from the internet into OneNote for personal use, such as to help you study, so long as you do not repost the image elsewhere on the web. When pasting an image from the internet into OneNote, as in Step 8, OneNote automatically includes the source URL as a link beneath the picture. This way, you can return to the image’s source if you want to request permission to use the image elsewhere, or if you want to include the source in a list of citations.

1

Make sure the W10-C5-Notebook notebook is open in OneNote.

2

In your browser, open a new tab and then navigate to the location https://W10.ParadigmEducation.com/Riley.

3

Right-click the photo on the web page and then click Copy on the shortcut menu.

4

Close the browser window and switch back to OneNote.

5 Click Page 1 to switch to that page if necessary. 6

Step

3

Scroll down to the bottom of Page 1 if needed and click to place the insertion point below the existing picture. Press Enter.

7 Type Here is Riley with his blue ribbon. Press Enter twice. 8 9

Press Ctrl + V to paste the new picture in this location.

Step

7

Click the picture you just selected and then drag a corner selection handle to resize it so that it is the same width as the picture above it.

Step

9

78

Chapter 5  Taking Screenshots and Using OneNote

066-081_Windows10-2019_Ch5.indd 78

6/14/19 9:43 AM

TIP

When you type the period after the web address and then press Enter or the spacebar, OneNote automatically turns the address into a live hyperlink.

Insert a Link in a OneNote Page 10 In the Page pane, click Page 2 to move to that page. 11 If needed, click to move the insertion point below the page title in the right pane and then type Here’s the announcement of Margaret’s dog winning his C-ATCH title: https://W10.ParadigmEducation.com/Riley. Press Enter two times. Step

10

Step

11

12 On the ribbon, click the Insert tab and then click the Link button. A Link panel opens below the link you just typed. TIP

When you click a live hyperlink in a notebook page, OneNote opens the link in a new tab in your browser.

13 Click in the Address box, and then type https://W10.ParadigmEducation.com/CPE. 14 In the Text to display box, type CPE Home Page. 15 Click the Insert button. The hyperlink appears on the notebook page with the text you specified: CPE Home Page.

Step

12

Step

13

Step

14

Step

15

16 Leave OneNote open at this page for the next skill.

Skill Extra Copying and Pasting Web Addresses Here’s a shortcut method for capturing a web page’s address in OneNote: Display the desired web page in your web browser, select its address in the Address bar, and then press Ctrl + C to copy the address. In your

OneNote notebook page, position the insertion point where you want the address to appear and then press Ctrl + V to paste the link at that location.

Taking Screenshots and Using OneNote  Chapter 5

066-081_Windows10-2019_Ch5.indd 79

79

6/14/19 9:43 AM

Skill 7

Email a Link to OneNote Content You can send an email containing a link to your OneNote file on your OneDrive, and others can use OneNote for Windows 10 or OneNote Online to view the notebook. For example, you could place your assignments in a

TIP

You can enter more than one email address in the Type email addresses box if you like. In this exercise, we use only one. TIP

Ask your instructor what email address to use for the recipient in Step 3.

OneNote notebook and then invite your instructor to view it for grading. You can share a OneNote notebook by creating a link to it and sharing the link, or you can send an email directly from OneNote.

1

Start with your W10-C5-Notebook file open in OneNote.

2

Click the Share button, which is above the right side of the ribbon.

3

In the Share panel, type the email address of the person you want to invite in the Type email addresses box.

4

Open the Can edit drop-down list and click Can view.

5

Click the Share button.

6

Click the Share button again to close the Share pane.

7

Close the OneNote application window.

Steps

2, 6

Step

3

Step

4

Step

5

Skill Extra Emailing a Copy of Your Notebook Another way to share a notebook is to send a copy of a certain page of content via email to someone. At the bottom of the Share panel, click Send a Copy. Then in 80

the Share panel that appears, click Mail. This doesn’t send the actual data file; it sends the content of the active page in the body of the email.

Chapter 5  Taking Screenshots and Using OneNote

066-081_Windows10-2019_Ch5.indd 80

6/14/19 9:43 AM

Tasks Summary Task

Button/Icon/Option

Action

capture a window with Snip & Sketch app

On toolbar, click New button arrow, click Snip Now, click Window Snip button, point to window, click window.

create and name OneNote notebook

In OneNote, click arrow on current notebook’s name, click + Add notebook, type notebook name, click Create Notebook.

create and name notebook page in OneNote

Click + Add page, type page title, press Enter.

create and name notebook section in OneNote

Click + Add section, type section title, press Enter.

email image from Snip & Sketch

On toolbar, click Share button. Click Mail. In email window, fill in To and Subject boxes, click Send button.

email a page from OneNote

Above ribbon, click Share, click Send a Copy, and click Mail. In To box, type email address, click Send.

enter text in notebook page in OneNote

Click in desired location below title, type text.

insert online content link in notebook page in OneNote

Click desired position. On ribbon, click Insert tab, click Link button. In Text to display box, type link text. In Address box, type web page address. Click Insert button.

insert picture in notebook page in OneNote

Click desired position. On ribbon, click Insert tab, click Pictures click From File. In Open dialog box, navigate to folder, click picture file, click Open button.

navigate to a page in OneNote

Click desired section in pane, and then click desired page in Page pane.

save and name screenshot in Snip & Sketch

On toolbar, click Save as button. In Save As dialog box, navigate to folder, type name in File name text box, click Save button.

start Snip & Sketch

On Windows taskbar, type snip in search box, click Snip & Sketch.

type online content link in notebook in OneNote

On the desired page, click in desired location below title, type web address, press spacebar or Enter.

view screenshots taken with Windows logo key + Print Screen key

In File Explorer, double-click Pictures folder, double-click Screenshots folder.

Taking Screenshots and Using OneNote  Chapter 5

066-081_Windows10-2019_Ch5.indd 81

81

6/14/19 9:43 AM

Chapter 6 The online course includes additional training and assessment resources.

Customizing and Maintaining Windows Windows 10 is very customizable. You can adjust the way input devices like a keyboard and mouse work, what colors the display uses, how loud the volume is when playing sounds and music, and much more. You can also adjust technical settings such as how the computer interacts with networks and how often it runs certain maintenance processes. There are two main utilities for adjusting settings in Windows 10: the Control Panel and the Settings app. This chapter explains how to work with both, as well as how to adjust sound and display settings, how to connect to wireless networks, and how to make sure the computer’s security, maintenance, and update settings are configured correctly. If your computer is part of a network at school or at work, there may be IT professionals who manage your PC’s settings, and your user account might be restricted from making certain system changes or using certain maintenance utilities. If you run into problems reviewing and changing system settings covered in this chapter, make sure that you have the needed permissions before assuming Windows is malfunctioning.

Skills You Learn 1 Explore the Control Panel and the Settings App 2 Personalize the Desktop 3 Modify Screen Brightness and Resolution 4 Adjust the Sound Volume 5 Connect to and Disconnect from a Wireless Network 6 Review Security, Maintenance, and Update Settings

Files You Use For these skills, you do not need any student data files.

82

082-090_Windows10-2019_Ch6.indd 82

6/5/19 12:14 PM

Skill 1

Explore the Control Panel and the Settings App The Control Panel and the Settings app are the two main areas of Windows 10 for adjusting settings and performing maintenance. Some settings appear in both places, while other settings are in only one or the other. Microsoft has been gradually moving settings out of the Control Panel and into the Settings app

through Windows 10 updates, and eventually the Control Panel will be phased out completely. Until the next update, there are still many settings that require Control Panel access to adjust. This skill illustrates how both utilities work.

Explore the Control Panel 1 Click in the search box on the taskbar and type control. Then click Control Panel App in the search results. TIP

By default, the Control Panel appears in Category view, which organizes the available settings into categories. TIP

Step

1

Large icons view allows you to browse an alphabetical list of settings, which is useful if you don’t know which category the desired setting is in.

2

Click the View by box arrow and then click Large icons in the drop-down list.

3

Click the View by box arrow again and then click Category to return to the default view.

4 Click System and Security to display the settings in that category.

Step

2

Step

4

5 Click System to display basic information about your computer. Step

5

Customizing and Maintaining Windows  Chapter 6

082-090_Windows10-2019_Ch6.indd 83

83

6/5/19 12:15 PM

6

In the Address bar, click Control Panel to return to the top level of the Control Panel. Step

6

7

Click in the Control Panel search box and then type keyboard to display a list of settings you can change for the keyboard.

8 Click Change cursor blink rate to open the Keyboard Properties dialog box. 9

Drag the Cursor blink rate slider to a moderate setting between None and Fast, if it is not already set that way.

10 Click the OK button to close the Keyboard Properties dialog box. 11 Click the Close button to close the Control Panel window.

Step

11

Step

8

Step

7

Step

9

Step

10

Skill Extra Responding to User Account Control (UAC) Prompts When Changing Settings Some of the settings you can change require you to shield icon (   ). If you are signed in with a standard be signed in with an administrator account. This type (regular) account when you attempt to access such of account is authorized to make changes that affect settings, you will be prompted to type the password the entire system, not just one user’s settings. In the for an administrator account. Control Panel, such settings are identified by a small 84

Chapter 6  Customizing and Maintaining Windows

082-090_Windows10-2019_Ch6.indd 84

6/5/19 12:15 PM

Explore the Settings App 12­–13 Another Way

Click in the search box on the Windows taskbar, type settings, and then click Settings App in the search results list. TIP

In Step 15, if you do not see the Navigation pane, widen the Settings window.

12 Click the Start button. 13 Click Settings. 14 Click System. 15 In the Navigation pane, scroll down to the bottom and click About to display basic information about your computer.

Step

14

Step

13

Step

12

16 Click the Back arrow to return to the main screen of the Settings app.

Step

16

Step

15

TIP

The mouse settings you can adjust in the Settings app are basic; many more options are available in the Control Panel. You can click Additional mouse options after Step 18 to see the mouse settings.

17 Click in the Find a setting box and then type mouse to display a list of mouse settings. 18 Click Mouse settings in the search results list.

Step

17

Step

18

19 Examine the mouse settings available. 20 Click the Close button to close the Settings app.

Customizing and Maintaining Windows  Chapter 6

082-090_Windows10-2019_Ch6.indd 85

85

6/5/19 12:15 PM

Skill 2

Personalize the Desktop You can change a variety of appearance settings to make your desktop reflect your personal preferences. For example, you can choose a photo to appear as the background or change the color of the Title bars and borders on the windows. You can save your settings

1 Another Way Instead of completing Step 1, you can click the Start button, click Settings, and then click Personalize.

as a theme and switch between themes whenever you like. A theme is a stored collection of settings that include the background image, window color, sound effects, and mouse cursor. (See the Skill Extra section to learn more about system sounds and mouse cursors.)

1

Right-click a blank area of the desktop and then click Personalize on the shortcut menu. This opens the Settings app to the Personalization section with the Background page displayed.

2

In the right pane of the Settings app, click the Background box arrow and then click Solid color in the drop-down list, if needed.

3

Click the Purple shadow color swatch in row 2, column 7 to choose it as a solid color for the background.

Step

1

4

In the Navigation pane, click Colors.

5

In the right pane, scroll down to the Choose your accent color section and click the Automatically pick an accent color from my background check box to clear it if it is not already cleared.

6

In the Windows colors section, click the Pale red color swatch in row 2, column 1.

Step

5

Step

4

Step

2

Step

3

86

Step

6

Chapter 6  Customizing and Maintaining Windows

082-090_Windows10-2019_Ch6.indd 86

6/5/19 12:15 PM

7 Scroll down below the color swatches and click the Start, taskbar, and action center check box to insert a check mark, if necessary. The color you chose in Step 6 is applied to the Start menu, Windows taskbar buttons, and Action Center.

Steps

7, 8

8 Click the Start, taskbar, and action center check box again to clear it. 9 In the Navigation pane, click Themes. 10 Click Save theme.

Step

9

Step

10

Customizing and Maintaining Windows  Chapter 6

082-090_Windows10-2019_Ch6.indd 87

87

6/5/19 12:15 PM

11 In the Name your theme box, type My Theme. 12 Click the Save button. Step

11

Step

12

13 Scroll down to the Change theme section. TIP

If your school uses a different theme as its default, choose that in Step 14. Check with your instructor if you have questions.

14 Click the Windows theme to return to the default Windows theme settings. 15 Right-click My Theme and then click Delete. 16 Click the Close button to close the Settings app.

TIP

If you don’t see My Theme in Step 15, scroll down. TIP

If you don’t see Delete in Step 15, repeat Step 14. You cannot delete the active theme.

Step

15

Step

14

Skill Extra Personalizing System Sounds and the Mouse Cursor Saving a theme also saves system sound and mouse cursor choices. System sounds are the sounds assigned to various system events, like starting up, shutting down, and displaying an error message. You can assign different sounds to various events if you don’t like the default ones, or even remove all sound from a certain event if you prefer not to be notified in this way. To adjust a theme’s sound settings in the Settings app, in the Themes section, click Sounds under Current theme, and then make your selections from the Sounds 88

tab of the Sound dialog box. Overall volume settings and relative volume settings are explored in Skill 4 of this chapter. Mouse cursor settings determine the appearance of the mouse cursor, including its size and color. To adjust a theme’s mouse cursor settings, under Current theme, click Mouse cursor, and then make your selections from the Pointers tab of the Mouse Properties dialog box. Both the Sound and Mouse Properties dialog boxes can also be accessed directly from the Control Panel.

Chapter 6  Customizing and Maintaining Windows

082-090_Windows10-2019_Ch6.indd 88

6/5/19 12:15 PM

Skill 3

Modify Screen Brightness and Resolution Display brightness is the amount of light that the screen generates. Most monitors look best at maximum brightness. However, a brighter image uses more power, so if battery life is an issue, you might choose to run at less than maximum brightness to save power. Windows can manage the brightness level automatically if you allow it to do so, dimming the display when running on battery power and brightening it again when running on AC power. Screen resolution is the number of pixels (individually colored dots) vertically and horizontally that make up the display. It is usually described as two numbers, like this: 1920 x 1080. The first number is the number

of pixels horizontally, and the second number is the number of pixels vertically. The higher the resolution, the smaller text and icons will appear in Windows, and the sharper and crisper the screen will look. When Windows installs, it automatically sets itself up for the highest resolution that the display adapter and monitor support. If you run Windows in a lower resolution than the monitor’s maximum, the screen image might look fuzzy. For this reason, most people prefer to run Windows in their monitor’s maximum resolution. However, your instructor might ask you to set the resolution in a specific way for an individual assignment or project.

1 Right-click a blank area of the desktop and then click Display settings to open the Settings app to the System section with the Display page active. TIP

The Change brightness slider may not be available on your computer. If you do not see this control in Step 2, you can use brightness controls on the monitor itself.

2 Drag the Change brightness for the built-in display slider all the way to the right, to the brightest level (100).

Step

1

Step

2

Customizing and Maintaining Windows  Chapter 6

082-090_Windows10-2019_Ch6.indd 89

89

6/5/19 12:15 PM

TIP

In Step 3, if you don’t see the Resolution box, scroll down.

3 Scroll down to the Scale and Layout section, click the Display resolution box arrow, and note the current setting. Next, click a different screen resolution in the dropdown list.

TIP

The list of available screen resolutions varies depending on the monitor and the graphics adapter.

Step

3

TIP

If you don’t click the Keep changes button fast enough in Step 4, the display will revert to its previous settings. If this happens, repeat Step 3 and try again.

4 In the confirmation box, click the Keep changes button. Step

4

5 Repeat Steps 3–4 to change back to the original resolution. 6 Click the Close button to close the Settings app.

Skill Extras Controlling Brightness for Power Management You can also change the brightness through the Action Center. Click the Action Center icon (   ) in the lower right corner of the screen to open the Action Center panel and then drag the Brightness slider on the panel. Controlling Brightness with the Keyboard Most laptop computers have buttons on the keyboard that adjust the display brightness. Look for a key with a sun symbol plus an up-pointing arrow (Increase Brightness key) and a key with a sun symbol plus a down-pointing arrow (Decrease Brightness key). The symbols may vary in appearance depending on the brand and age of the notebook computer. Ask your instructor for help or get online support for your system if needed to identify the correct keys. You might have to hold down the Fn key as you press these keys to adjust the brightness level. Decreasing the display brightness can help extend the device’s battery life. 90

Changing the Text and Icon Size When you use the highest available resolution, the text and icons might appear very small. You can adjust the size of text and icons to make them larger without changing the overall resolution. In the Display settings under the Scale and layout section, click the Change the size of text, apps, and other items box arrow and then select a higher setting (such as 125%). You might need to sign out and back in again for the new setting to take effect across all applications.

Chapter 6  Customizing and Maintaining Windows

082-090_Windows10-2019_Ch6.indd 90

6/5/19 12:15 PM

Skill 4

Adjust the Sound Volume Most computers have sound support, which allows you to hear sounds when system events occur like starting up and shutting down. Sound support also enables you to play music on your PC. Windows includes a volume control in the notification area of the Windows taskbar, providing a quick

TIP

The name of the icon you click in Step 1 might be different, depending on your computer’s hardware.

shortcut for adjusting the overall volume of sounds on the PC. You can also adjust the volumes individually for different kinds of sounds. For example, you might make the volume for your music player application louder than the volume for system sounds. You can also mute the sound entirely.

1 In the notification area of the Windows taskbar, click the Speakers icon to display the volume control box. 2 Drag the slider to adjust the volume to level 56. 3 Click the Toggle Mute button to turn off all sounds. 4 Click the Toggle Mute button to turn on all sounds.

Step

2

Step

3

Step

1

Step

4

5 Click any blank area of the desktop to close the volume control box.

Skill Extras Adjusting the Recording Volume If your computer has a microphone or other audio input device, you can control its volume. In the notification area of the Windows taskbar, right-click the Speakers icon and then click Open Sound settings to open the Sound section of the Settings app. Click the Choose your input device box arrow and click the desired recording device (for example, Microphone) and then click Device properties to open its Properties box. Set its volume by dragging the Volume slider. Close the Settings app when finished. Troubleshooting Sound Problems If the sound isn’t playing as expected on your computer, right-click the Speakers icon in the notification area of the Windows taskbar and then click Troubleshoot sound problems. Follow the prompts in the Playing Audio troubleshooter that appears.

Adjusting the Relative Volumes of Different Applications You can use the Sound Mixer to control the volume for an individual application or output device. In the notification area of the Windows taskbar, right-click the Speakers icon and then click Open Volume mixer. Individual sliders and Mute/Unmute buttons appear for your speakers or headphones, System Sounds, and other active sound-producing applications or devices. For example, if Windows Media Player or iTunes is open, there will be a separate slider and Mute/Unmute button for it.

Customizing and Maintaining Windows  Chapter 6

082-090_Windows10-2019_Ch6.indd 91

91

6/5/19 12:15 PM

Skill 5

Connect to and Disconnect from a Wireless Network If you use a computer that has wireless networking capability, you might use it to connect to a Wi-Fi hotspot. A hotspot is a wireless router, which is a connection box that can communicate with wireless-enabled devices via radio frequency (RF) waves. Wi-Fi is the informal nickname for the standard that almost all hotspots use; its technical name is IEEE 802.11. Wi-Fi hotspots using the latest standards have a range of at least 150 feet.

the Wireless icon appears in the notification area . You can choose to have as a globe, like this: your computer connect to a particular Wi-Fi hotspot whenever it is within range, so you don’t have to go through the connection process every time you want to connect.

If your computer is already connected to a wireless network, a Wireless icon appears in the notification area of the Windows taskbar, like this: . Your PC’s network adapter can be connected to only one wireless network at a time, so when you connect to a different network, you automatically disconnect from the previous one.

A secure router is one that has some sort of password protection on it. A security key is like a password for the router. Security keys are the standard way of connecting to a secure router. If you are connecting to a secure router in your workplace, at school, or in a public place, you will probably use a security key. A PIN (personal identification number) is an alternative to a security key, and is an option mainly on small routers sold for personal home use.

When wireless networks are available but your computer is not currently connected to any of them,

Note: You will need a computer with wireless capability and access to a wireless network to complete this skill.

1

In the notification area of the Windows taskbar, click the Wireless icon to display a pane listing the available networks.

2

Click the desired network (Sycamore5 in the example shown).

3

Optional: Click the Connect automatically check box to insert a check mark if you want your PC to connect to this network automatically in the future.

4

Click the Connect button.

TIP

The networks you see will be different from the ones shown in this skill. TIP

In Step 2, if only one network is listed and you are already connected to it, click it, click the Disconnect button, and then click the network again to select it.

Step Step

2

3

Step

4

Step

1

92

Chapter 6  Customizing and Maintaining Windows

082-090_Windows10-2019_Ch6.indd 92

6/5/19 12:15 PM

5

If prompted to enter a security key, complete the appropriate step below. Note: Check with your instructor if you need help. 5a To connect using a PIN: Type the 8-digit PIN printed on your router’s label and then click the Next button.

5a Another Way

Routers that support PINs also support security keys. When prompted to enter a PIN, if you prefer, you can click Connect using a security key instead and follow the instructions in Step 5b.

5b To connect using a security key: type the network security key and then click the Next button.

Step

Step

5a

5b

6 If this is the first time you have connected to this network, a prompt might appear asking if you want to find content automatically on the network. Choose one of two options: 6a If this is a home or work network, click the Yes button to turn on file sharing so you can exchange files with other users. 6b If this is a school or public network, click the No button to disable file sharing so others will not be able to browse your files. Step

9

Step Step

Step

6a

10

6b

7

Click outside the wireless pane to close it.

8

In the notification area of the Windows taskbar, click the Wireless icon.

9

Click the network that shows Connected under its name.

10 Click the Disconnect button.

Step

8

11 Click outside the wireless pane to close it.

Skill Extra Using Airplane Mode Airplane mode temporarily disables your Wi-Fi hardware so that it doesn’t search for or connect to a wireless network. To use it, click the Wireless icon in the notification area of the Windows taskbar and then click Airplane mode. To return to regular functionality, click the Wireless

icon again (which looks like an airplane now) and then click Airplane mode. Airplane mode, as the name implies, is useful when you are using your computer in an environment where Wi-Fi usage is not permitted, such as on an airplane during takeoff and landing.

Customizing and Maintaining Windows  Chapter 6

082-090_Windows10-2019_Ch6.indd 93

93

6/5/19 12:15 PM

Skill 6

Review Security, Maintenance, and Update Settings Windows 10 is mostly self-maintaining. The correct settings are enabled automatically to ensure troublefree operation for most users. The Security and Maintenance section of the Control Panel summarizes

Click in the search box on the taskbar and type control. Click Control Panel App in the search results.

2

Under the System and Security heading, click Review your computer’s status.

3

Under the Security heading, review any messages with a red or yellow bar and take the appropriate action. Note: Ask your instructor if you are unsure what to do about a message.

4

Click the down-pointing Security heading arrow to display more security settings, if needed.

5

Scroll though the list of security settings to review their status.

TIP

Messages with a red bar are important problems to be addressed. Messages with a yellow bar are warnings and might not need action.

Step

1 TIP

You may need special permission to open some of the security features described in this skill.

the status of important security and maintenance areas and lets you know if any action is recommended. The Windows Update section of the Settings app allows you to check for Windows updates.

2

TIP

If you see the message “No issues have been detected by Security and Maintenance,” you have no issues to address.

Step

4

TIP

The messages you see in Steps 3–5 may be different from the ones shown here.

Tip

After you click the down-pointing arrow, it turns into an up-pointing arrow.

Step

5

94

Chapter 6  Customizing and Maintaining Windows

082-090_Windows10-2019_Ch6.indd 94

6/5/19 12:15 PM

6

Click the up-pointing Security heading arrow to collapse the section.

7

Click the down-pointing Maintenance heading arrow to review maintenance settings.

8

Scroll through the list of maintenance settings to review their status. For example, note the last run date in the Automatic Maintenance section.

9

Click the Close button to close the window.

Step Step

9

6

Step

7

TIP

Settings that have a Change settings link can be modified by clicking that option. If there is a shield symbol next to the option, making changes requires administrator permission.

Step

8

10 Click the Start button and then click Settings. Click Home, if needed, to return to the Home screen. TIP

In Step 11, you might need to scroll down to see the Update & security button. TIP

In Step 13, you can close the Settings app while the updates are being downloaded and installed; the process will continue. The Settings app might close automatically.

Step

11

11 Click Update & security to open the Windows Update section. 12 Click the Check for updates button if it appears, and wait for the check to complete. If any updates are found, they are downloaded and installed automatically. You might see a notice that a restart has been scheduled for installing updates. 13 Click the Close button to close the Settings app.

Skill Extra Updating Other Microsoft Products If you have Microsoft Office or other Microsoft applications installed, your computer can automatically receive updates for them. In the Windows Update section of the

Settings app, you can click Advanced options and then drag the Receive updates for other Microsoft products when you update Windows toggle to the On or Off position.

Customizing and Maintaining Windows  Chapter 6

082-090_Windows10-2019_Ch6.indd 95

95

6/5/19 12:15 PM

Tasks Summary Task

Button/Icon/Option

Action

adjust sound volume

In Windows taskbar notification area, click Speakers icon, drag slider, click away to close slider.

apply default theme

In Personalization section of Settings app, on Themes page, under Change theme heading, click Windows.

change desktop colors

In Navigation pane of Personalization section of Settings app, click Background, click Background drop-down list box arrow, click Solid color, click desired color swatch. In Navigation pane, click Colors, clear Automatically pick an accent color from my background check box if needed, click desired color swatch, insert check mark in Start, taskbar, and action center check box.

change screen brightness (laptop)

At desktop, right-click any blank area, click Display settings, drag Change brightness for the built-in display slider.

change screen resolution

At desktop, right-click any blank area, click Display settings, click Display resolution drop-down list box arrow, click desired resolution, click Apply, click Keep Changes.

check for Windows Updates

Click Start button, click Settings. At Settings app, click Update & Security, click Check for updates button.

connect to a wireless network

In Windows taskbar notification area, click Wireless icon, click desired network, click Connect button, type PIN or security key and click Next if prompted to do so.

delete theme

In Personalization section of Control Panel, under Themes, right-click theme, click Delete.

disconnect from a wireless network

In Windows taskbar notification area, click Wireless icon, click connected network, click Disconnect button, click outside pane to close it.

mute/unmute sound

In Windows taskbar notification area, click Speakers icon, click Toggle Mute.

open Control Panel

Click in search box on taskbar, type control, click Control Panel Desktop app.

open Personalization section of Settings app

At desktop, right-click any blank area, click Personalize.

open Settings app

Click Start button, click Settings.

review security and maintenance settings

From Control Panel, under System and Security, click Review your computer’s status.

save new theme after changing desktop colors

After changing to desired settings, from Themes section of Settings app, click Save theme. In Save your theme dialog box, type name, click Save.

96

Chapter 6  Customizing and Maintaining Windows

082-090_Windows10-2019_Ch6.indd 96

6/20/19 1:43 PM

Glossary and Index A Address bar  The bar across the top of a browser window or File Explorer window that reports the address of the page or storage location being viewed. 17

selecting noncontiguous items using, 26 using to resize windows, 8 autocomplete, 41

Clipboard  A temporary holding area in Windows used for transferring data between and within applications. 29 copying image to, 69

B

moving a file with, 31

Ballpoint Pen tool, on Snip & Sketch, 71

moving and copying files, 29

green progress bar in, 35 obscured by ribbon, 21

Bing search engine, 41

saving screenshot in, 67

protocol appearing in, 39

blocking cookies, 46

typing URL in, 39, 41s

bookmark.  See favorite, 44

Favorites bar appearing below, 44

airplane mode  An operating mode for devices with wireless networking capabilities in which the device still functions but the wireless networking is disabled. 93 app. See application, 5 application  Software that performs a useful task, such as calculating numbers or recording text entries, for the user. 5 desktop applications, 6 indication of open, 7

Bookmark list.  See Favorites list, 44 brightness  A display setting that controls how bright the display appears (and how much power it uses). 89 controlling for power management, 90 controlling with keyboard, 90 modifying screen, 89–90 browser history  A list of websites that the browser has previously viewed. 45

OneNote working with, 78 closing applications from the Start menu, 5–6 File Explorer window, 8 menu, 4 minimized window, 8 cloud icon, 63 cloud storage system  File storage that is located away from the local PC and accessed remotely via the internet. 50 collation  The order in which the pages print when you are printing multiple copies of a multipage file. 47

Microsoft Office Online, 50

clearing, 45–46

Microsoft store app, 6

Compact List View, 58

reviewing, 45

compressed archive file. See archive file, 16

opening and closing, 5–6 shortcut tiles pinned to, 5

browsers, 38, 39. See also Microsoft Edge

snapping, 8

allied with search engines, 41

types of interfaces, 11

clearing history and data in, 46

archive file, 16. See also ZIP file creating, 27–28 managing, 28 using, 28 arrow keys changing window’s dimensions using, 8 Forward, 18

C C: volume, 17 Change brightness slider, 89 check boxes, 12 displaying item, 21 in Show/Hide group, 20 Chrome browser. See Google Chrome, 38

contextual tab  On a ribbon interface, a tab that appears only when certain conditions exist, such as a certain type of content being selected. 13 using, 13 Control Panel  An interface in Windows for adjusting many different system settings and user preferences. 82 default view in Category view, 83 exploring, 83–84 mouse options in, 85

97

097-106_Windows10-2019_BM.indd 97

6/5/19 12:17 PM

phasing out of, 83 Security and Maintenance section of, 94–95 Sound and Mouse Properties dialog box, 88 User Account Control (UAC) prompts, 84 cookie  A small text file placed on a user’s hard disk by a web page in order to facilitate communications that require remembering information, such as the contents of a shopping cart or a user’s country of residence. 45

computer, such as a word processing document. 29 downloading and extracting student, 24–25 deleted files, 16 restoring, 33 stored in Recycle Bin, 32 deleting browser history, 45–46 files, 16, 32–33

reducing malware risk, 43 ZIP file, 24–25 drag-and-drop  To move or copy an onscreen item to a different location by pointing to it, holding down the left mouse button, moving the mouse, and releasing the left mouse button. 4, 29 file or folder onto an icon, 31 moving and copying files using, 29–30

files from Recycle Bin, 32–33

drop-down list, 12, 13

files in One Drive, 56

DuckDuckGo, 42

blocking, 46

folders in Users folder, 20

clearing browser history, 45–46

turning off confirmation box for, 33

E

copying and pasting files using copy and paste, 30–31 files using drag-and-drop, 29–30 files using Move To button on Home tab, 31 group of files from local hard drive to USB flash drive, 16 images using Snip & Sketch, 69–71 moving and copying files using, 30–31 web addresses into OneNote, 79 Cortana icon, 68 Cortana  Microsoft’s userfriendly search tool, capable of responding to English-language voice requests. 48 using voice commands with, 48 creating files, 22–23 in OneDrive, 56 customizing, 82 desktop background and theme colors, 86–87 user icon in OneDrive, 54

D data file  A file that stores data a user has entered using a

deletion confirmation, turning off, 33 desktop application  A type of application designed to run on the Windows desktop; prior to Windows 8, this was the only type of application available. See also Modern app, 6 desktop  The background area of the Windows interface. See also desktop application, 3

documents in Microsoft Office 365 applications, 61–63 file in Microsoft Office Online app, 60 file on local PC, 52 read-only access and, 64 Edit View, in Microsoft Office Online app, 60 Eject Media command, 18 email

creating a new, 10

address in OneNote, 80

personalizing, 86–88

copy of OneNote notebook, 80

working with multiple, 10

downloading executable files from, 25

dialog box  A window that prompts the user to provide additional information about a command or action being taken. 11 using, 12

images using Snip & Sketch, 72 link to OneNote content, 80 Eraser tool, on Snip & Sketch, 71 Error icon, 58

Disk Cleanup utility, 32

errors, resolving upload, 58

.docx extension, 16

Esc key, 4

Dogpile, 42

Excel, application for Microsoft Office 365, 61

download  To transfer a file from the internet to your computer. See also upload, 57 executable files, 25 file from a website, 43 as opposite of uploading, 57

98

editing

Excel, application for Microsoft Office Online, 60, 62 executable file  A file that runs an application. 25 downloading, 25

Glossary and Index

097-106_Windows10-2019_BM.indd 98

6/5/19 12:17 PM

expanded list, 17 extension  A period followed by a few letters or numbers that appears following a file name to indicate the file’s type, such as .txt or .docx. 16 default display of, 21 display of hidden, 19–21 .exe, 25 .zip, 16, 24 external drives, Recycle Bin and, 32

editing in Microsoft Office Online app, 60 editing on local PC, 52

file extensions. See extension, 16

moving and copying using dragand-drop, 29–30

file list pane, 26, 31

moving in OneDrive, 56

files list pane, in OneDrive, 55

renaming, 22–23

Firefox. See Mozilla Firefox, 38, 39

renaming guidelines, 23

folder  A computer version of a paper folder, serving as an organizational unit to manage groups of files. 16

renaming in OneDrive, 56 restoring deleted, 33

F

searching for with File Explorer Search Box, 34–35

Facebook, 72

searching inside, 34

favorite  A saved URL in a web browser. 44

searching with search box on taskbar, 36

saving and reopening, 44 Favorites Bar, saving to, 44 Favorites list  A list of saved URLs in a web browser. 44 file  A collection of computer instructions or data saved with a name, such as MyLetter.docx. See also data file, program file, 16 controlling display of hidden, 19–20

working with zipped content in, 24–25

selecting multiple, 26 showing/hiding name extensions, 20–21 uploading to OneDrive, 57–58 File Explorer  The file management interface in Windows 10. 3, 16 clicking to open item in, 55 closing, 8 as default pinned button, 4

file preview, changing icon size, 18

choosing which to sync in OneDrive, 52 controlling display of hidden, 19–20 creating in OneDrive, 55–56 default in OneDrive, 51 deleting in OneDrive, 56 extracting data files into, 24–25 finding a link for a shared, 64 moving in OneDrive, 56 navigating between in OneDrive, 55–56 read-only access to, 64

display of hidden extensions, 19

renaming, 22–23

issuing commands for multiple files in, 16

renaming guidelines, 23 renaming in OneDrive, 56

keeping ribbon on all of the time, 21

selecting in OneDrive, 56

manipulating windows using, 7–8

sharing from OneDrive, 64

copying in OneDrive, 56

maximizing windows using, 7

uploading in OneDrive, 57–58

creating, 22–23

navigating between local volumes and folders in, 17–18

in Users folder, 20

copying and pasting using copy and paste, 30–31 copying and pasting using dragand-drop, 29–30 copying and pasting using Move to button on Home tab, 31

creating a ZIP, 27–28 creating in OneDrive, 56 deleting, 32–33 deleting from Recycle Bin, 32 deleting in OneDrive, 56 downloading executable, 25 downloading from a website, 43 editing in an Microsoft Office 365 app, 61

ribbon system, 11 ribbon visibility, 20 searching for files with Search Box, 34–35 showing/hiding files in, 19–20 thumbnail image, 4 two panes in, 17 used to access OneDrive, 51–52

selecting multiple, 26

Free Form Snip, 69 Full screen Snip, 69

G Get Help app, 14 Google Chrome, 38, 39 clearing browser history in, 46 graphic file, 66. See also screenshot

Glossary and Index

097-106_Windows10-2019_BM.indd 99

99

6/5/19 12:17 PM

H

writing over, 71

hard disk content, 29

Instagram, 72

help

interfaces

getting in Windows, 14

Microsoft Edge, 39

keys for controlling brightness, 90

types of application, 11

troubleshooting network problems, 14

Internet Explorer (IE), 38 clearing browser history in, 46

troubleshooting sound problems, 91

Microsoft Edge as alternative to, 38

hidden files, showing, 19–20

Microsoft Edge pages automatically loading in, 39

default setting, changing, 19 Highlighter tool, on Snip & Sketch, 71 Home tab, in One Drive, 59 hotspot  A wireless router that makes network or internet access available. Many hotspots are public, meaning anyone may use them. 92

item check boxes, displaying, 21

K keyboard commands brightness controlled with, 90 capturing a screenshot, 67 copying and pasting web addresses in OneNote, 79

hyperlink

move and copy, 31

initiating file downloads, 43

moving and resizing windows, 8

live, in OneNote, 79

screenshots, 67

maintenance settings, reviewing, 94–95 malware  Software that causes annoying or harmful effects when run. 43 reducing risk with downloads, 43 Manage Access pane, 64 maximize  To enlarge a window to fill the entire screen. 7 snapping apps, 8 windows, 7–8 menu system  A control system in some applications in which you click a word on a menu bar across the top of the window to open a drop-down menu of commands. 11 using a, 11–12 message with red bar, meaning of, 94 microphone, using, 68 Microsoft Edge  Microsoft’s web browser software in Windows 10. 3, 38

I

selecting multiple items, 26

Bing search engine used by, 41

icon  A small picture onscreen representing a file, folder, or program. 3, 7

toolbar buttons having equivalents on, 11

blocking third-party cookies in, 46

changing size of, 18, 90 cloud, 63 customizing user, 54 drag-and-drop file or folder into, 31 dragging, 4 tasks summary, 15 IEEE 802.11  The standard governing Wi-Fi, the most popular wireless networking technology. IEEE stands for Institute of Electrical and Electronics Engineers. 92 image capturing of entire screen, 67–68 pasting into OneNote from the internet, 78–79

100

L

as default browser, 39 as default pinned shortcut, 3

landscape orientation, 47 link emailing to OneNote content, 80 inserting in a OneNote page, 78–79 to a shared folder, finding, 64

downloading a file from a website with, 42 Favorites bar in, 44 interface, 39 Internet Explorer and, 38 launching, 39

List view, in OneDrive, 56

OneDrive accessed through, 53

live hyperlink, 79

tabbed browsing in, 40

Local Disk (C:), 17

Microsoft Excel for Office 365, 61

Lock screen, 2

Microsoft Excel Online, 60, 62

logo key, 4

Microsoft Office 365 applications, 6, 50, 61

M Mail, 3 emailing image in, 72

editing documents in, 61–63 ribbon in, 11 themes or templates for, 19

Glossary and Index

097-106_Windows10-2019_BM.indd 100

6/5/19 12:17 PM

updating, 95 Microsoft Office Online, 50

changing cursor settings, 88 dragging an icon with, 4

automatically saving changes, 60

Move to button, 31

creating a new document in, 59

Move to method, in OneDrive, 56, 59

editing a file in, 60 updating, 95 Microsoft OneNote  Microsoft’s application for collecting and organizing information from multiple locations and in multiple formats. 66 adding content to a page in, 76–77 collecting and organizing online content in, 78–79 creating notebook, sections, and pages in, 73–74 emailing link to content from, 80 pasting image from the internet into, 78–79 printing a notebook page from, 77 sharing images via Snip & Sketch to, 72

moving defined, 29 files, 29–31 files or folders in OneDrive, 56 files using copy and paste, 30–31 files using drag-and-drop, 29–30 files using Move To button on Home tab, 31 maximized window, 9

Microsoft Word Online, 59–60 minimize  To shrink a window so that it appears only as a button on the Windows taskbar. 7 all windows at once, 8 Modern app. See Microsoft Store app, 3 mouse, x–xi adjusting settings in Settings app, 85

Office Online. See Microsoft Office Online, 50 OneDrive  Microsoft’s online cloud storage system, which Windows and Office users can employ to store their data files. 50

choosing folders to sync in, 52

Mozilla Firefox, 38, 39 clearing browser history in, 46 multitasking  To run more than one application or accomplish more than one task at a time. 9

natural language, Windows Search processing questions in, 48

Microsoft Word for Office 365, 50, 63

Office 365 applications. See Microsoft Office 365, 50

window using keyboard, 8

tagging content in, 77

Microsoft Store app  An application designed to run on the Windows desktop prior to Windows 8, this was the only type of application available. 3, 6

O

accessing folders via File Explorer, 51–52

sharing information via email, 80

Microsoft Outlook, Snip & Sketch and, 72

icons in, 4

between open windows, 9–10

N

three versions of, 73

notification area  The area of the Windows taskbar immediately to the left of the clock, where icons appear for applications running in the background. 9

Navigation pane  A pane in an application, usually along the left side, containing shortcuts to different locations or features the user can quickly select by clicking. 17 links in OneDrive, 55 moving and copying files, 31 shortcut to OneDrive in, 51 USB flash drive appearing in, 18 network connection, troubleshooting problems with, 14 New desktop button, 10 notebook  The most basic organizing unit of OneNote. 73 in OneDrive account, 74 Notepad app, 6

clicking to open items in, 55, 56 Compact List View, 58 controlling syncing with, 63 copying a file in, 56 customizing icon in, 54 default folders in, 55 deleting a file or folder in, 56 dragging to upload files or folder to, 58 File Explorer used to access, 51–52 file-handling skills in, 56 files automatically saved, 61 links in Navigation pane, 55 Microsoft Office 365 application opened from, 61 Microsoft Office Online and, 59, 60 Microsoft Office Online applications accessed through, 59 Microsoft Office Online apps and, 59, 60 moving files or folders to, 56 OneNote notebook in, 74 opening Microsoft Office 365 applications from, 61 Recycle Bin, 32

Glossary and Index

097-106_Windows10-2019_BM.indd 101

101

6/5/19 12:17 PM

renaming a file or folder in, 56 resolving upload errors in, 58 selecting a file or folder in, 56 sharing a file or folder from, 64 sharing images via Snip & Sketch to, 72 signing in and out of, 53–54 staying signed in, 54 uploading files and folders to, 51, 57–58 viewing and managing settings in, 58 OneNote. See Microsoft OneNote, 66 OneNote 2016 App, 73 OneNote Online, 73 opening applications, 5–6 applications from Start Menu, 5 applications using Search box, 6 downloaded files, 43 favorites, 44 files in File Explorer, 55 files in OneDrive, 55, 56 Microsoft Office 365 application, 61 Start menu, 3 operating system  Software that starts up a computer, supplies its user interface, runs programs, manages files, and connects to networks. 1 option buttons  A set of mutually exclusive options; when one is selected, any previous selection is canceled. 12 orientation, print, 47

adding content in OneNote, 76–77 creating in OneNote, 73–74 inserting a picture from a web page in a, 78–79 printing OneNote notebook, 77 Paint 3D app, 5 Paint application, 5, 11 password

clearing browsing data, 45 clearing passwords and form data, 46 program file  A file that runs an application or helps to do so. 29 moving, 29 Program Files folder, renaming files associated with, 22 protocol, 39

clearing, 46

Q

not saving on public or school PCs, 54

Quick access list  The customizable shortcut list in the navigation pane in File Explorer. 17

signing in to Windows 10 with, 2 periods extension, 16

pinned shortcuts to user folders, 17

in file or folder name, 23

R

placed after web address in OneNote, 79

Reading view, in Microsoft Office Online app, 60

photo, customizing user icon with, 54 pinned button  A shortcut that has been affixed to a certain area, such as to the Windows taskbar. 10 default pinned shortcuts, 3 PIN  Personal Identification Number, a number that identifies a user as an alternative to a password. 92 security key and, 93 pixels  An individual colored dot in a computer display. 89 portrait orientation, 47 printing changing orientation, 47 multipage jobs, 47 a OneNote notebook page, 77

read-only access, 64 recording volume, adjusting, 91 Rectangular Snip, 69 Recycle Bin  The folder in Windows that holds deleted files so you can retrieve any files that were accidentally deleted. 3, 4, 16 deleting files from, 32 external drives and, 32 red bar, messages with a, 94 redirects, 40 Refresh button, 39 renaming files and folders, 22–23 files or folders in OneDrive, 56 reopening favorites, 44 resizing, 7. See also maximize, minimize

landscape orientation, 47

options, 47

snapping an app, 8

portrait orientation, 47

web page, 47

using keyboard, 8

Print Screen key, 67

P page  A single sheet in a OneNote notebook. 73

102

privacy

windows, 7–8 Restore Down button, 7, 9

blocking cookies, 46

Glossary and Index

097-106_Windows10-2019_BM.indd 102

6/5/19 12:17 PM

restore  To change a window’s size so that it is neither minimized nor maximized. 7 ribbon  A type of toolbar used in many applications in which multiple tabbed pages of commands are available. 11 Address bar obscured by, 21 applications using, 11 Move To button on Home tab, 31 staying on all of the time in File Explorer, 21 unpinning, 21

uses, 66 using Snip & Sketch to capture a part of, 69–71 search box  The box on the Windows taskbar to the right of the Start button, into which you can type keywords to search. 33 open and close applications using, 6 search engine  A website dedicated to indexing web content and making a searchable database of that information available to the public. 40

using, 12–13

popular, 42

using contextual tabs on, 13

used to find content, 41–42

visibility in File Explorer, 20

S Safely Remove Hardware command, 18 saving favorites, 44 OneDrive files, 61 screen captures in a different file format, 67 scanner, 11

Search Tools Search tab, 34 section  A group of related pages in a OneNote notebook. 73 secure router  A router that requires connecting computers to supply a security key. 92 security key  A string of letters and numbers that serves as a password for a secure router. 92 security settings, reviewing, 94–95 selecting

screen brightness. See brightness, 89

file or folder in OneDrive, 56

screen capture.  See screenshot, 66

multiple folders, 26

screen resolution  The number of pixels horizontally and vertically comprising a display, such as 1920 x 1080. The first number is the width; the second is the height. 89 modifying, 89–90 screenshot  A digital image of the contents of your display screen at a given moment. 66 annotating snips captured, 71 capturing image of entire screen, 67–68 saving in a different file format, 67

location of a new file, 59 Set expiration date, for link in OneDrive, 64 Set password options, for sharing in OneDrive, 64 settings administrator account, 84 managing synchronization, in OneDrive, 63

viewing and managing OneDrive, 58 Settings app  A Microsoft Store app that provides access to a variety of user-adjustable settings. 82, 83 adjusting theme’s sound settings in, 88 exploring, 85 mouse settings, 85 Windows Update section of, 94, 95 Settings window, options for customizing, 4 Set Up OneDrive window, 51 shared files and folders in OneDrive, 64 shield symbol, 95 shortcut  An icon that is a pointer to a file or folder located elsewhere, not the file or folder itself. 3 moving a file, 31 to copy image to Clipboard, 70 copying image to Windows Clipboard, 70 moving a file, 31 with multiple users, 17 Show Desktop button, 8 Show hidden icons button, 4 shut down  To quit Windows and power down the computer. 2 sign in  To identify yourself by entering your credentials (user account and password) in Windows and other applications. 2 instructions, 2

personalizing desktop with, 86–88

sign out  To end your Windows session without shutting down the computer. 2

reviewing security, maintenance, and update, 94–95

Skype, 72

sound, 88

Sleep, 2

utilities for adjusting, 82

snapping apps, 8

mouse cursor, 88

instructions, 2

Glossary and Index

097-106_Windows10-2019_BM.indd 103

103

6/5/19 12:17 PM

Snip & Sketch  An application that enables users to capture a screenshot of a part of the computer screen. 69 annotating snips, 71 capturing image of entire screen using, 67–68 capturing portion of screen using, 69–71 emailing an image using, 72 Eraser tool, 71 Highlighter tool, 71 Pencil tool, 72 trouble sending email via, 72 Sound Mixer, 91 sound volume, adjusting, 91 speaker icon, 4 Start button  The button at the far left end of the Windows taskbar when clicked it opens the Start menu. 2, 3 Start menu  A menu of commands and applications a user can access to run programs, manage files, access system setting and utilities, and perform other activities in Windows. 3 main function of, 3 open and close applications from the, 5–6 shortcut appearing as tiles on, 3

system sounds  Sounds that play when certain system events happen in the operating system, such as starting up, shutting down, or an error occurring. 88

T tabbed browsing, in Microsoft Edge, 40 Talk to Cortana, 3

updates

taskbar. See Windows taskbar, 3

checking for, 95

Task View, 3

Microsoft products, 95

vertical scroll bar, 10 text

dragging to, 58

formatting, 76

files and folders to OneDrive, 51

theme  A named collection of formatting settings; in Windows, a theme controls the desktop background, window colors, and system sounds. 88 default, 88 sound settings, 88 third-party cookie, 46. See also cookie thumbnail image, 4 tile  A large, rectangular button on the Start menu, representing an application or location you can access by clicking it. 3 toolbar  In some applications, a row of graphical buttons, each of which represents a command. 11

sync  Short for synchronize; generally refers to updating copies of data files stored in multiple locations so that all copies are the same. 51 choosing which folders to, in OneDrive, 52 controlling with OneDrive, 63

104

upload  To transfer a file from your local PC to an online location. See also download, 57

changing size of, 90

student data files

symbols, in file or folder names, 23

manually typing into Address bar, 41

tagging content in OneNote, 77

storage, data files, 17

uploading, 51–52

uniform resource locator (URL) A unique web address, typically beginning with the protocol https://www. 38

Universal app. See Microsoft Store app, 3

Timeline, 10

downloading, 24–25

U

Snip & Sketch, 69 using a, 11–12 touchscreen, xiv dragging on a, 4 troubleshooting network problems, 14 sound problems, 91 turning off the computer, 2 Twitter, 72

files via File Explorer, 51–52 files via OneDrive, 57–58 resolving errors in, 58 USB flash drive, xi in Navigation pane, 18 safely disconnecting, 18 user account, 2 making system changes in, 82 picture for, 2 signing in with, 2 user folders and, 17, 20 User Account Control (UAC) prompts, 84 User folders, 20, 22 user name, signing in with, 2 user icon, customizing in OneDrive, 54

V vertical scroll bar, 10 View options button, 56 voice commands, using with Cortana, 48 volume  A portion of a physical disk that is assigned a certain letter in a computer’s storage system, such

Glossary and Index

097-106_Windows10-2019_BM.indd 104

6/5/19 12:17 PM

as C:. A volume can be a USB flash drive, an optical disc such as a DVD, an entire hard disk drive, or a portion of a hard disk drive. 16 adjusting, 91 examples, 16 navigating between folders and local (File Explorer), 17–18 volume name, 17

W W-10-Backup window, 31 W10-C4-Miscellaneous folder, 64 W10-StudentDataFiles, 50 uploading student data files, 51 web addresses

website  A collection of related web pages. 38

minimizing all open windows using, 8

downloading a file from, 43

New desktop button from, 10

naming folders and files from, 23

searching for files with search box on, 36

redirects to other, 40 Wi-Fi. See also IEEE 802.11, 92 airplane mode and, 93 window  A well-defined rectangular area onscreen in which an application runs, a file listing appears, or a message displays. 1, 7 closing a minimized, 8 manipulating, 7–8 minimizing all open, 8 moving and resizing using keyboard, 8

copying and pasting, 79

moving between open, 9–10

live hyperlinks, 79

snapping app and automatically maximize, 8

saving in OneNote, 78 web  An interconnected set of publicly accessible file servers and routers on the internet, storing and serving up web pages. 38 copying and pasting address in OneNote, 79 searching with the search box on taskbar, 36 web browser  An application that enables the user to access web pages. 38. navigating in, 39 web page  A document or page stored on a web server and available on the web. 38 printing, 47 zooming in and out on, 42 web servers, 38

states of, 7 Windows Accessories, 5 Windows Fax and Scan app, 11 Windows logo key, 4, 67 Window Snip, 69 Windows Search, 48. See also search box using to get information online, 48 Windows taskbar  The Windows taskbar contains the Start button, a search box, pinned buttons, the notification area, a clock, and a button that opens the Action Center. 3 closing a minimized window from the, 8 colored line under a button on, 7

searching for help using, 14 searching the web with, 36 WinZIP, 28 wireless network, connecting and disconnecting from, 92–93 Word, application for Microsoft Office 365. See Microsoft Word for Office 365, 50, 63 Word, application for Microsoft Office Online. See Microsoft Word Online, 59–60 WordPad app, 68 pasting images into, 67 using a ribbon, 11 worldwide web. See web, 38

Y Yahoo!, 42

Z .zip extension, 16, 24 ZIP file  A compressed archive file that holds multiple individual files in a single named file, compressing each file so that it is smaller than it was originally. 24 creating a, 27–28 downloading and extracting student data files, 24–25 running, 24 Zoom, using, 42

Photo Credits: Page ix, © Olesksiy Mark/Shutterstock.com; page x, (top, left to right) © Sambrogio/iStock.com, Courtesy of Sandisk Corporation, © Gmnicholas/iStock.com; page xi, (top) © IhorL/Shutterstock.com, (bottom) © Nomad_Soul/Shutterstock.com; page 41–42, Google and the Google logo are registered trademarks of Google Inc., used with permission; all screen captures of Microsoft products are used with permission from Microsoft.

Glossary and Index

097-106_Windows10-2019_BM.indd 105

105

6/5/19 12:17 PM

097-106_Windows10-2019_BM.indd 106

6/5/19 12:17 PM

Getting Started with

Windows 10 ®



and Microsoft Edge

®

Review and Assessment 

2019 Edition

Faithe Wempen

Lisa A. Bucki

Indiana University – Purdue University Indianapolis Indianapolis, IN

Co-Founder of 1x1 Media, LLC Leicester, NC

0i-05_Windows10-2019_Ch1_RA.indd 1

6/5/19 12:51 PM

Vice President, Content and Digital Solutions: Christine Hurney Developmental Editor: Katrina Lee Director of Production: Timothy W. Larson Associate Project Manager and Production Editor: Melora Pappas Senior Design and Production Specialist: Valerie A. King Cover and Interior Design: Julie Johnston

Vice President, Director of Digital Products: Chuck Bratton Digital Projects Manager: Tom Modl Digital Solutions Manager: Gerry Yumul Senior Director of Digital Products and Onboarding: Christopher Johnson Supervisor of Digital Products and Onboarding: Ryan Isdahl Vice President, Marketing: Lara Weber McLellan Marketing and Communications Manager: Selena Hicks

Care has been taken to verify the accuracy of information presented in this book. However, the authors, editors, and publisher cannot accept responsibility for web, email, newsgroup, or chat room subject matter or content, or for consequences from the application of the information in this book, and make no warranty, expressed or implied, with respect to its content. Trademarks: Microsoft is a trademark or registered trademark of Microsoft Corporation in the United States and/or other countries. Some of the product names and company names included in this book have been used for identification purposes only and may be trademarks or registered trade names of their respective manufacturers and sellers. The authors, editors, and publisher disclaim any affiliation, association, or connection with, or sponsorship or endorsement by, such owners. Paradigm Education Solutions is independent from Microsoft Corporation and not affiliated with Microsoft in any manner. Cover Illustration Credit: © OtreeStudio/Shutterstock.com We have made every effort to trace the ownership of all copyrighted material and to secure permission from copyright holders. In the event of any question arising as to the use of any material, we will be pleased to make the necessary corrections in future printings.

ISBN 978-0-76389-175-6 © 2020 by Paradigm Publishing, LLC 875 Montreal Way St. Paul, MN 55102 Email: [email protected] Website: ParadigmEducation.com All rights reserved. No part of this publication may be adapted, reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without prior written permission from the publisher.

Printed in the United States of America 28 27 26 25 24 23 22 21 20 19

0i-05_Windows10-2019_Ch1_RA.indd 2

1 2 3 4 5 6 7 8 9 10

6/5/19 12:51 PM

Review and Assessment Chapter 1: Introducing Windows 10..................................................................2 Chapter 2: Managing Files.........................................................................................6 Chapter 3: Getting Information from the Internet................................10

The online course includes additional review and assessment resources.

Chapter 4: Using OneDrive and Office Online Apps.............................14 Chapter 5: Taking Screenshots and Using OneNote............................19 Chapter 6: Customizing and Maintaining Windows.............................24

Files You Need For these exercises and assessments, you need the following student data files, which are located in the W10-RA folder of the student data files. W10-C2R2-Budget W10-C2R2-Letter W10-C2R2-Tasks W10-C2P1-MySearch1 W10-C2P1-MySearch2 W10-C2P1-MySearch3 W10-C2P2-Zipped W10-C2A1-SecurityProj-Status1 W10-C2A1-SecurityProj-Status2 W10-C2A1-SecurityProj-Status3 W10-C4P2-Collection

0i-05_Windows10-2019_Ch1_RA.indd 1

1

6/5/19 12:51 PM

Chapter 1 Introducing Windows 10 Knowledge Check Online courseware includes a Knowledge Check consisting of 10 multiple-choice questions to help reinforce your understanding of the chapter content.

Skills Review Review 1  Sign In to Windows and Tour the Desktop Skills 1 Sign In to and Out of Windows 10 2 Explore the Windows 10 Desktop, Taskbar, and Start Menu Steps 1. Power up the PC. At the Lock screen, press any key or click anywhere on the screen. 2. If you are prompted for your user name, either type it or find it in the lower left corner of the screen and click it. 3. In the password box, type your password and then press Enter or click the Submit button. 4. Drag the Recycle Bin icon to the upper right corner of the desktop. Drag the Recycle Bin icon back to its original location. 5. On the Windows taskbar, point to the File Explorer button to display the ScreenTip (name) and then point away from the button. 6. On the Windows taskbar in the notifications area, point to the far right icon, just to the left of the clock. Right-click the icon to display its shortcut menu. Press Esc to close the menu. 7. At the left end of the notifications area, click the Show hidden icons button. Review the icons there and then click the desktop to close the menu. 8. On the Windows taskbar, click the Start button. On the Start menu, review the program shortcuts in the alphabetical list, as well as the program tiles pinned to the Start menu. 9. Click your user icon (below the menu button at the top of the Start menu). On the shortcut menu, review the choices. 10. Press Esc two times to close both open menus. Stay signed in to Windows for Skills Review 2.

Review 2  Start and Exit Programs Skills 3 Open and Close Applications 4 Manipulate Windows Steps 1. On the Windows taskbar, click the Start button. 2. On the Start menu, click the Photos tile. The Photos app opens. 2

0i-05_Windows10-2019_Ch1_RA.indd 2

6/5/19 12:51 PM

3. Click the Start button again. 4. Point to the right of the list of applications to make the scroll bar appear. Drag the scroll bar down until you see the W grouping, click Windows Accessories to expand that category, scroll down more if needed, and then click WordPad. 5. In the WordPad window, click the Maximize button. The window fills the screen and covers the Photos app window. 6. Click the Restore Down button. The window returns to its prior size. 7. Click the Minimize button. The window reduces down to a Windows taskbar button and the Photos app window is once again visible on the desktop. Both the Photos and WordPad buttons on the Windows taskbar display with colored underlines. 8. On the Windows taskbar, click the WordPad button to reopen its window. Click the File tab and then click Exit. 9. On the Photos app title bar, click the Close button. Stay signed in to Windows for Skills Application 1.

Skills Application Application 1  Arrange Your Desktop Skills 3 Open and Close Applications 4 Manipulate Windows 5 Move between Open Windows Steps 1. On the Windows taskbar, click the File Explorer button. 2. Use the applications list on the Start menu to find and open the Paint application. Maximize the Paint window. 3. Use the applications list on the Start menu to find and open the Calculator app. 4. On the Windows taskbar, click the Task View button and then click the File Explorer thumbnail. 5. Use Alt + Esc to return to the Paint window and then restore the Paint window. 6. Drag the lower right corners of the Paint and File Explorer windows to make those windows smaller. 7. Drag the windows by their Title bars to arrange them so they don’t overlap onscreen, resizing them further as needed. 8. Minimize all three open windows. Hint: Press Windows + M. 9. Redisplay the Calculator and File Explorer windows and then close them. 10. Redisplay the Paint window. Drag it to the center of the screen and then resize it to make it larger. Leave the window open for Skills Application 2.

Introducing Windows 10  Chapter 1

0i-05_Windows10-2019_Ch1_RA.indd 3

3

6/5/19 12:51 PM

Application 2  Change Settings in a Program Skills 3 Open and Close Applications 6 Work with Menus, Toolbars, Ribbons, and Dialog Boxes Steps 1. With the Paint window open, click the View tab. Click the Rulers check box in the Show or hide group to insert a check mark. 2. Click the Home tab. Open the Brushes drop-down list. Point to various brushes to view the ScreenTip for each. Click the Marker brush. 3. In the Colors group, choose the Red color. The Color 1 box should change to display red. 4. Below the ruler, drag to draw a circle on the white picture area. 5. Click the File tab and then click Properties. 6. In the dialog box, click the Inches option button in the Units section. 7. Double-click to select the number in the Width box and then type 6 to change the width. Double-click to select the number in the Height box and then type 4 to change the height. Click the Default button to change back to the default sizes and then click OK. 8. Use the View tab to hide the rulers. 9. Close Paint without saving the drawing. Stay signed in to Windows for the Skills Assessment.

Skills Assessment Find Apps and Get Help Skills 1 Sign In to and Out of Windows 10 3 Open and Close Applications 4 Manipulate Windows 6 Work with Menus, Toolbars, Ribbons, and Dialog Boxes 7 Get Help in Windows Scenario You are traveling soon and are looking for an app that will help you find routes to locations you will visit. You would also like an app that can help you perform calculations and conversions. Finally, you will be taking your computer along and want to know where to get help if you have trouble connecting to the internet from your hotel room. Steps 1. On the Windows taskbar, click in the search box. 2. Type maps and then click Maps App in the search results list. Note: If you see a prompt asking whether you want to let Maps access your precise location, click the No button. 3. Maximize the Maps window and then click the Map views button (it displays Road and has a down arrow) near the right end of the Maps toolbar to open the Map views options. Click the button again to close the view options. 4

Review and Assessment

0i-05_Windows10-2019_Ch1_RA.indd 4

6/5/19 12:51 PM

4. In the Maps app, click in the search box, type San Francisco, and then press Enter. (Note: Be sure to click and type in the Maps app search box, not the Windows taskbar search box.) 5. Watch as the Maps app zooms in on San Francisco, California. Minimize the Maps window. 6. On the Windows taskbar, click in the search box, type calculator, and then click Calculator App in the search results list. 7. Click the menu button (   ) near the upper-left corner of the Calculator window, and then click Length in the Converter section. 8. Review the changes that appear in the window, use the menu button to redisplay the Standard view, and then minimize the window. 9. On the Windows taskbar, click in the search box, type troubleshoot, and then click Troubleshoot settings System settings in the search results list to open the Troubleshoot tools in the Settings app. Restore the window to a smaller size if it appears maximized. (See the Completed Step 9 illustration, below.) 10. Scroll down if needed, and then click the Internet Connections option under Get up and running. Next, click the Run the troubleshooter button to open the Internet Connections tool. Click the Cancel button to close the tool without finding and fixing any problems. 11. Redisplay the Maps window and use its search box to find and display the location Los Angeles. Hint: If you don’t see the search box, click the Search button or the San Francisco tab. 12. Close each of the open windows and apps. Hint: To close each minimized window, first click its button on the Windows taskbar. 13. Sign out of Windows and shut down your computer. Completed Step 9

Introducing Windows 10  Chapter 1

0i-05_Windows10-2019_Ch1_RA.indd 5

5

6/5/19 12:51 PM

Chapter 2 Managing Files Knowledge Check Online courseware includes a Knowledge Check consisting of 10 multiple-choice questions to help reinforce your understanding of the chapter content.

Skills Review Review 1  Browse and Create Folders Skills 1 Navigate between Local Volumes and Folders in File Explorer 3 Create and Rename a File or Folder Steps Note: You must complete Chapter 2, Skill 4, “Download and Extract Student Data Files,” before completing this exercise. 1. On the Windows taskbar, click the File Explorer button. 2. In the Navigation pane, click the right-pointing arrow beside This PC to expand the listing, if needed. 3. Click Documents in the expanded listing. 4. Click the Home tab and then click the New folder button to display a new folder in the file list pane. 5. Type W10-C2R1-Files and then press Enter. Leave the new folder selected. 6. Connect your USB flash drive with the student data files to the computer. Hint: If a second File Explorer window appears when you insert your USB flash drive, click its Close button. 7. In the Navigation pane, click the USB flash drive under This PC. 8. In the Address bar, click the Back arrow. Leave File Explorer open and the USB drive connected for Skills Review 2.

Review 2  Copy, Delete, and Retrieve Files Skills 1 Navigate between Local Volumes and Folders in File Explorer 5 Select Multiple Files and Folders 7 Move and Copy Files 8 Delete Files and Use the Recycle Bin Steps Note: You must complete Chapter 2, Skill 4, “Download and Extract Student Data Files,” before completing this exercise. 1. Start with File Explorer open and the USB drive connected (as they were at the end of Skills Review 1). In the file list pane, double-click the W10-C2R1-Files folder.

6

06-09_Windows10-2019_Ch2_RA.indd 6

6/5/19 12:55 PM

2. In the Navigation pane, scroll down if needed and then right-click the USB flash drive under This PC. Click Open in new window on the shortcut menu. Make sure the title bars for both windows are visible on screen. 3. In the File Explorer window for the USB flash drive, double-click the W10-StudentDataFiles folder and then double-click the W10-RA folder. 4. Press and hold the Ctrl key while clicking the W10-C2R2-Budget and W10-C2R2-Tasks files. Release the Ctrl key. 5. Click the Home tab and then click the Copy button in the Clipboard group. 6. Click the title bar of the File Explorer window for the W10-C2R1-Files folder you created in Skills Review 1 and opened in Step 1. 7. Click the Home tab and then click the Paste button in the Clipboard group. 8. With the copied files selected, click the Home tab and then click the Delete button (not the Delete button arrow) in the Organize group. Note: If you see the Delete Multiple Items dialog box, click Yes to confirm moving the items to the Recycle Bin. 9. On the desktop, double-click the Recycle Bin icon, and then select the W10-C2R2Budget and W10-C2R2-Tasks files, scrolling and holding down the Ctrl key while clicking as needed. 10. Click the Manage Recycle Bin Tools tab, if needed, and then click the Restore the selected items button in the Restore group. Click Yes if prompted to confirm the restore. 11. In the Recycle Bin window, click the Close button. 12. In the File Explorer window for the W10-C2R1-Files folder, confirm that the files have been restored. In the Address bar, click the Up arrow. 13. With the W10-C2R1-Files folder selected, click the Delete button arrow in the Organize group on the Home tab and then click Permanently delete in the dropdown list. Click Yes when prompted to confirm the folder deletion. 14. Close the File Explorer window for the Documents folder. Leave the USB flash drive connected and its File Explorer window open for Skills Application 1.

Skills Application Application 1  Find Files and Control File Extension Display Skills 2 Control the Display of Hidden Files and File Extensions 5 Select Multiple Files and Folders 8 Delete Files and Use the Recycle Bin 9 Search for a File Steps Note: You must complete Chapter 2, Skill 4, “Download and Extract Student Data Files,” before completing this exercise. 1. Start with your USB flash drive connected and its File Explorer window open to the W10-RA folder. In the Navigation pane, click the USB flash drive. 2. In the File Explorer search box, type *MySearch. Note: The asterisk (*) is a wildcard character used in a search to represent any number of other characters, such as the W10-C2P1- prefix characters used in the student data files for this example. Wait as Windows searches all the folders on your USB flash drive, which may take a minute or two. When you see three highlighted matches in the results list, go to Step 3.

Managing Files  Chapter 2

06-09_Windows10-2019_Ch2_RA.indd 7

7

6/5/19 12:55 PM

3. In the search results, select the files with names ending with MySearch1 through MySearch3, including the file(s) in between. 4. Copy the selected files. 5. In the Navigation pane, scroll up if needed, and then click Documents. 6. Paste the copied files into the Documents folder. 7. Display file name extensions using options on the View tab. Look at the MySearch files to verify that the .txt extension appears. 8. Turn off the display of file name extensions. 9. Select the files you pasted in Step 6. 10. Press Shift + Delete and then click Yes to confirm you want to permanently delete the files. 11. Close the File Explorer window. Leave your USB drive connected for Skills Application 2.

Application 2  Create and Unpack a ZIP File Skills 3 Create and Rename a File or Folder 4 Download and Extract Student Data Files 5 Select Multiple Files and Folders 6 Create a Compressed Archive (ZIP) File Steps Note: You must complete Chapter 2, Skill 4, “Download and Extract Student Data Files,” before completing this exercise. 1. With your USB flash drive connected, open File Explorer. 2. In the Navigation pane, expand This PC if needed and then click your USB flash drive under This PC. 3. Navigate to the W10-RA folder in the file list pane and open the folder. 4. Click the W10-C2P2-Zipped file. 5. Extract the zipped file to the W10-C2P2-Zipped folder within the W10-RA folder on the USB flash drive. Hint: Use the Extract All button on the Extract Compressed Folder Tools tab. 6. Close the second File Explorer window that opens for the unzipped folder and locate the new, unzipped W10-C2P2-Zipped folder in the open File Explorer window. Hint: The unzipped folder icon will not have a zipper down the middle. Click the folder, press the F2 key, type W10-C2P2-Unzipped, and then press Enter to rename the new folder. 7. Open the W10-C2P2-Unzipped folder and then select the files named W10-C2P2-Image1 and W10-C2P2-Image3. 8. Compress the selected files into a new zipped file and then name the new folder by typing W10-C2P2-MyZip. 9. Close the File Explorer window. Leave the USB flash drive connected for the Skills Assessment.

8

Review and Assessment

06-09_Windows10-2019_Ch2_RA.indd 8

6/5/19 12:55 PM

Skills Assessment Create an Archive of Client Files Skills 2 Control the Display of Hidden Files and File Extensions 3 Create and Rename a File or Folder 5 Select Multiple Files and Folders 6 Create a Compressed Archive (ZIP) File 7 Move and Copy Files Scenario You are a sales representative for IT Integration Specialists. Your company’s team has just completed a major computer security project for a client. To ensure key records about the project are available later when you need them, you want to create an archive of the files and move the archive to another folder. Steps Note: You must complete Chapter 2, Skill 4, “Download and Extract Student Data Files,” before completing this exercise. 1. With your USB flash drive connected, open File Explorer. 2. Navigate to the W10-RA folder on your USB flash drive and open the folder. 3. Select all the files whose names begin with W10-C2A1-SecurityProj. 4. Create an archive (ZIP) file of the selected files. Press Enter to accept the default name. 5. Rename the archive file. Type W10-C2A1-SecurityProjArchive as the new name. 6. In the W10-RA folder on the USB flash drive, create a new folder. Type W10-C2A1-ProjectArchive as the name. 7. Drag the W10-C2A1-SecurityProjArchive ZIP file onto the new folder W10-C2A1-ProjectArchive to move the file into that folder. 8. Open the W10-C2A1-ProjectArchive folder to view the moved ZIP file. 9. Turn on the display of file extensions to confirm the file is a ZIP file (look for the extension .zip). 10. Turn off display of file extensions. 11. Close File Explorer. 12. Safely disconnect your USB flash drive. Completed Step 9

Managing Files  Chapter 2

06-09_Windows10-2019_Ch2_RA.indd 9

9

6/5/19 12:55 PM

Chapter 3 Getting Information from the Internet Knowledge Check Online courseware includes a Knowledge Check consisting of 10 multiple-choice questions to help reinforce your understanding of the chapter content.

Skills Review Note: For best results, keep the Microsoft Edge window maximized for all the Skills Review activities.

Review 1  Go to a Web Page and Use Links Skills 1 Get Started with the Microsoft Edge Browser Steps 1. On the Windows taskbar, click the Microsoft Edge button to start the Microsoft Edge browser. 2. Click in the Address bar, type https://www.microsoft.com, and then press Enter to open the Microsoft home page. 3. In the navigation bar near the top of the screen, click Windows. 4. In the navigation bar, click the down arrow to the right of Windows 10, and then click Features on the menu. 5. Scroll down and click a link for a topic of interest, such as LEARN ABOUT WINDOWS 10 SECURITY. 6. Click the Back arrow to return to the main Windows 10 page. 7. Click the Forward arrow to return to the page for the topic you browsed to earlier. 8. Click the Refresh button and then leave Microsoft Edge open for Skills Review 2.

Review 2  Work with Browser Tabs

Note: You must complete Skills Review 2 immediately after Skills Review 1. If you do not, the navigation will not work as described in the steps. Skills 2 Use Tabbed Browsing Steps 1. With Microsoft Edge open and the tab you opened in Skills Review 1 active, right-click the tab and then click Duplicate to create a second copy of the tab. Notice that the new, duplicate tab appears to the right of the original tab and is now the active tab. 2. Click the Back arrow in the new, duplicate tab. Because the new tab is identical to the original tab, Microsoft Edge can go back to the main Windows 10 web page that you visited previously in the original tab. 10

10-13_Windows10-2019_Ch3_RA.indd 10

6/5/19 12:56 PM

3. Click the Close button on the new, duplicate tab to close it. 4. Click the New tab button to open a new, blank tab. 5. Click in the Address bar, type http://www.smithsonian.org, and then press Enter. Notice that the URL in the Address bar changes to a shorter address (www.si.edu) after the page loads because the host website automatically redirects to the shorter address. 6. Scroll down the Smithsonian page to view its contents and scroll most of the way back up. Right-click a link of your choice under Visit, and then click Open in new tab. 7. Click the new tab to make it active. 8. Point to the first tab you opened at the far left and then click its Close button to close it. Point to the Smithsonian Homepage tab and then click its Close button to close it. Leave Microsoft Edge open at the tab you activated in Step 7 for Skills Application 1.

Skills Application Note: For best results, keep the Microsoft Edge window maximized for all the Skills Application activities.

Application 1  Perform Web Searches and Downloads Skills 3 Use Search Engines to Find Content 4 Download a File from a Website Steps 1. With Microsoft Edge open, click in the Address bar to select its contents and then type grace hopper. Hint: If you don’t see the Address bar but do see the search box, click in the search box instead. 2. Pause to review the list of suggested search terms that appears (if any) and then press Enter. 3. In the search results list, click one of the links and then scroll down and read some of the information on the page. 4. Click in the Address bar to select its contents, type https://W10.ParadigmEducation .com/DesktopBackground, and then press Enter. The page that appears enables you to download an image that could be used on your Windows 10 desktop. 5. Click the click here hyperlink on the page, and then click the Save button in the notice at the bottom of the screen. The notice at the bottom of the screen will report the download progress. 6. When the image has finished downloading, click the View downloads button to open the Add to Favorites or Reading list pane with the Downloads list displayed. You should see your download in the list. 7. Press Esc to close the Add to Favorites or Reading list pane. 8. Redisplay the downloads by clicking the Favorites button and then the Downloads button (if needed). 9. Click outside the Add to Favorites or Reading list pane to close it. Leave Microsoft Edge open for Skills Application 2.

Getting Information from the Internet  Chapter 3

10-13_Windows10-2019_Ch3_RA.indd 11

11

6/5/19 12:56 PM

Application 2  Mark and Use Favorites Skills 2 Use Tabbed Browsing 5 Save and Reopen Favorites Steps 1. With Microsoft Edge open, click in the Address bar to select its contents, type the URL for your school’s website, and then press Enter. Hint: If you don’t see the Address bar but do see the search box, click in the search box instead. 2. Click the Add to favorites or reading list button. 3. Click the Favorites button at the top of the Add to Favorites or Reading list pane if needed to make it active, edit the Name box entry if needed, make sure Favorites is selected in the Save in box, and then click the Add button. 4. Using the techniques described in Steps 1–3, add at least two more favorites. Hint: Add favorites for sites you use frequently, such as an online news source, a sports team, or a research resource. 5. Click the New tab button to open a new, blank tab. 6. Click the Favorites button and then click the Favorites button at the top of the pane that appears at the left. Click the favorite you created for your school’s website to display the page in the new tab. 7. Redisplay the Favorites list. Click one of the favorites you created in Step 4 to display the page in the same new tab (it will replace the page for your school’s website in that tab). 8. Close the new browser tab and then use the Favorites list to display your school’s website in the remaining tab. Close Microsoft Edge.

Skills Assessment Note: For best results, keep the Microsoft Edge window maximized for this Skills Assessment activity.

Find and Print Directions Skills 6 Review Browser History and Clear Browsing Data 7 Print a Web Page 8 Use Windows Search to Get Information Online Scenario You will be traveling to a conference in Minneapolis soon, and you want to visit a couple of attractions while you’re there, especially an art museum. You decide to use Windows Search to find the directions before printing them out. You then review and clear some of your recent browsing data before shutting down. Steps 1. On the Windows taskbar, click in the search box. Pause and view items that appear in the search pane. Hint: If prompted, allow Windows to use your location, then try again.

12

Review and Assessment

10-13_Windows10-2019_Ch3_RA.indd 12

6/5/19 12:56 PM

2. Type minneapolis institute of art. In the list of search results, click Minneapolis Institute of Art Museum under Best match. Microsoft Edge opens and displays matching results. 3. Click the Minneapolis Institute of Art link to open the website’s home page, click VISIT near the upper-right corner of the page, scroll down, and then click the DIRECTIONS link (under the Plan Your Visit section on the left-hand side of the page). The Directions page at https://new.artsmia.org/visit/directions-maps-andparking/ appears. 4. Click the Settings and more (...) button and then click Print. 5. Review the settings that appear in the Print window and then choose the ones that will best display the content of the page. (See the Completed Step 5 illustration, below.) 6. If you want to print the page, click Print; otherwise, click Cancel. 7. In the Microsoft Edge browser, click the Favorites button and then click the History choice at the left. 8. Point to the Directions­—Minneapolis Institute of Art item and then click the Close button to remove it. 9. Repeat the actions described in Step 7 to remove the additional Minneapolis Institute of Art items. 10. Close the pane and the Microsoft Edge browser. Completed Step 5

Getting Information from the Internet  Chapter 3

10-13_Windows10-2019_Ch3_RA.indd 13

13

6/5/19 12:56 PM

Chapter 4 Using OneDrive and Office Online Apps Knowledge Check Online courseware includes a Knowledge Check consisting of 10 multiple-choice questions to help reinforce your understanding of the chapter content.

Skills Review Review 1  Move a New File to Your OneDrive Folder Skills 1 Use File Explorer to Access OneDrive and Upload Student Data Files Steps Note: You must complete Chapter 4, Skill 1, “Use File Explorer to Access OneDrive and Upload Student Data Files,” before completing this exercise. 1. On the Windows taskbar, click the File Explorer button. 2. In the Navigation pane, click the right-pointing arrow beside This PC to expand the listing, if needed. 3. Click Documents in the expanded listing. 4. Right-click a blank area in the file list pane, point to New, and then click Rich Text Format. 5. Type W10-C4R1-NewFile and then press Enter. Leave the new file selected. 6. Click the Home tab and then click the Cut button in the Clipboard group. 7. In the Navigation pane, scroll up if needed and then click OneDrive. 8. In the file list pane, double-click the W10-StudentDataFiles folder and then double-click the W10-RA folder. 9. Click the Home tab and then click Paste in the Clipboard group. 10. Wait briefly until the blue symbol on the pasted file’s icon turns to a circle with a green outline and check mark to indicate the file has synced and then close File Explorer.

Review 2  View the New File in Your OneDrive Account Skills 2 Sign In to and Out of OneDrive.com 3 Navigate between Folders and Create a New Folder Steps Note: You must complete Chapter 4, Skill 1, “Use File Explorer to Access OneDrive and Upload Student Data Files,” and Skills Review 1 before completing this exercise. 1. On the Windows taskbar, click the Microsoft Edge button. 2. Click in the Address bar, type onedrive.com, and then press Enter.

14

14-18_Windows10_2019_Ch4_RA.indd 14

6/5/19 1:02 PM

3. Use your Microsoft account email address and password to sign in to your account, if needed. 4. With Files selected in the Navigation pane, click the Open the view options menu button in the upper right corner of the file list pane and then click List to change to the List view, if needed. 5. In the file list pane, click the W10-StudentDataFiles folder link. 6. In the file list pane, click the W10-RA folder link. After the folder loads, verify that the W10-C4R1-NewFile file you uploaded in Skills Review 1 appears at the bottom of the listing. 7. In the Navigation pane, click Files to return to the top folder level. 8. Click the browser window Back button to return to the W10-RA folder. Leave Microsoft Edge open at OneDrive.com for Skills Application 1.

Skills Application Application 1  Create a New Folder, Copy a File to It, and Delete a File Skills 3 Navigate between Folders and Create a New Folder Steps Note: You must complete Chapter 4, Skill 1, “Use File Explorer to Access OneDrive and Upload Student Data Files” Chapter 4, Skill 3, “Navigate between Folders and Create a New Folder”; Skills Review 1; and Skills Review 2 before completing this exercise. 1. With Microsoft Edge open to the file list pane in your OneDrive.com account, click Files in the Navigation pane. 2. Open the W10-C4-Miscellaneous folder that you created in Skill 3. 3. Use the New button to create a new folder, typing W10-C4P1-NewFolder as its new name. 4. Navigate to the W10-RA folder. Hint: Clicking File will take you back to the top folder level. The W10-RA folder is inside your W10-StudentDataFiles folder. 5. Select the W10-C4R1-NewFile file. 6. Use the Copy to button to copy the file to the W10-C4-Miscellaneous > W10-C4P1-NewFolder folder. Hint: Clicking the arrow beside the W10-C4-Miscellaneous folder expands its contents. 7. With W10-C4R1-NewFile still selected in the W10-RA folder, use the Delete button to delete the file. 8. Navigate to the W10-C4-Miscellaneous > W10-C4P1-NewFolder folder and open it to view the copy of W10-C4R1-NewFile that you created there. Leave Microsoft Edge open at OneDrive.com for Skills Application 2.

Using OneDrive and Office Online Apps  Chapter 4

14-18_Windows10_2019_Ch4_RA.indd 15

15

6/5/19 1:02 PM

r Application 2  Select, Edit, and Rename a File Skills 3 Navigate between Folders and Create a New Folder 6 Edit a File in an Office Online App 7 Edit Documents in Office 365 Applications Steps Note: You must complete Chapter 4, Skill 1, “Use File Explorer to Access OneDrive and Upload Student Data Files,” and Skills Review 1 before completing this exercise. 1. With Microsoft Edge open to the file list pane in your OneDrive.com account, navigate to the W10-Student Data Files > W10-RA folder. 2. Select the W10-C4P2-Collection file and copy it to the W10-C4-Miscellaneous > W10-C4P1-NewFolder folder. Hint: If you don’t see the Copy to button, click the Other (…) button and then click Copy to at the menu. 3. Navigate to the W10-C4-Miscellaneous > W10-C4P1-NewFolder folder and click the W10-C4P2-Collection file link to open the file in Excel Online. 4. Click cell B11 below the dollar values in the list of coins. On the Home tab, click the AutoSum button near the right end of the ribbon. View the formula that will total the coin values and then press Enter to finish adding the formula. The calculated total appears in cell B11. 5. Press the Up Arrow key to reselect cell B11. On the Home tab, click the Bold button. Then click the More Font Options (…) button, if needed, and click Double Underline to apply new formatting to the formula result. 6. Click Open in Excel to open the file in Excel for Microsoft Office 365. 7. Click cell A13, type your name, and then press Enter. 8. Click the Excel window Close button, and then click Resume editing here in the message box. 9. Click the Close button on the W10-C4P2-Collection.xlsx file tab in the browser window. 10. Back in the W10-C4P1-NewFolder tab, select the W10-C4P2-Collection file. Right-click the file and click Rename to change the file name to W10-C4P2Coins. Click a blank area away from the file to deselect it. Leave Microsoft Edge open at OneDrive.com for the Skills Assessment.

Skills Assessment Create and Share an Online Resume Skills 5 Create a New Document in an Office Online App 6 Edit a File in an Office Online App 8 Share a Folder from OneDrive Scenario You are applying for internships and part-time jobs, and some employers are asking you to submit a link to an online resume file for download. You decide to create the resume file with Word Online and share it from your OneDrive storage.

16

Review and Assessment

14-18_Windows10_2019_Ch4_RA.indd 16

6/5/19 1:02 PM

Steps Note: You must complete Chapter 4, Skill 1, “Use File Explorer to Access OneDrive and Upload Student Data Files,” and Skills Review 1 before completing this assessment. 1. With Microsoft Edge open to the file list pane in your OneDrive.com account, open the W10-C4-Miscellaneous > W10-C4P1-NewFolder folder. 2. Use the New button to create a new Word document. 3. Click the document name (Document1) on the bar at the top of the page, drag over the name to select it if needed, and then rename the file, typing W10-C4A1Resume as its new name and then press Enter. 4. At the top of the file, type your name, address, phone number, and email address, with each item on its own line. Press Enter to create a blank line. Use tools on the Home tab to center and bold the four lines of text, but not the blank line. 5. Click below the contact information, making sure the insertion point left aligns. Hint: Use the Align Left button to return to left alignment if needed. 6. Add brief sections with the headings Executive Summary, Experience, and Education, typing the relevant information below each heading. If you are unsure what to type under each heading, refer to the Completed Step 7 figure on page RA-18.) 7. Apply the Heading 2 style from the Styles gallery on the Home tab to the three headings. (See the Completed Step 7 illustration on page RA-18.) 8. Close the W10-C4A1-Resume tab in the browser window. 9. Back at the W10-C4P1-NewFolder tab, right-click the W10-C4A1-Resume file link in the file list pane and then click Share. Note: The W10-C4P1-NewFolder folder may take a moment to refresh to display the file name you entered in Step 3. 10. Click the Allow editing check box to remove the check mark, if needed, and then click Get a link and use options in the Share dialog box to create a link that does not allow editing. 11. Click the Copy button to copy the link to the Clipboard. (See the Completed Step 11 illustration on page RA-18.) 12. Close the Share dialog box to return to the OneDrive screen. In the Navigation pane, click Files. In the file list pane, change to Tiles view. Hint: Click the View options button in the upper right corner of the file list pane. From the Clipboard, you can paste this link anywhere, such as in an email to a potential employer or a social media post. 13. Sign out of OneDrive and close the browser window.

Using OneDrive and Office Online Apps  Chapter 4

14-18_Windows10_2019_Ch4_RA.indd 17

17

6/5/19 1:02 PM

Completed Step 7

Completed Step 11

18

Review and Assessment

14-18_Windows10_2019_Ch4_RA.indd 18

6/5/19 1:02 PM

Chapter 5 Taking Screenshots and Using OneNote Knowledge Check Online courseware includes a Knowledge Check consisting of 10 multiple-choice questions to help reinforce your understanding of the chapter content.

Skills Review Review 1  Snip and Email an Image from Snip & Sketch Skills 2 Use Snip & Sketch to Capture a Portion of the Screen 3 Email an Image Using Snip & Sketch Steps Note: You must complete Chapter 4, Skill 1, “Use File Explorer to Access OneDrive and Upload Student Data Files,” before completing this exercise. 1. On the Windows taskbar, click the File Explorer button. In the Navigation pane, click Documents under Quick access. 2. On the Windows taskbar, click in the search box, type snip, and then click Snip & Sketch App in the search results. Hint: Do not click the Snipping Tool App result. 3. In the Snip & Sketch window, click the New button arrow and then click Snip now. 4. On the toolbar that appears, click the Window Snip button. 5. Move the mouse pointer over the Documents (File Explorer) window and then click. 6. On the Snip & Sketch toolbar, click the Share button. 7. Scroll down in the Share pane if needed and click Mail. A new message opens in the Mail app. 8. In the email message window, type the recipient email address indicated by your instructor in the To box. Leave the default entry in the subject box as is. 9. In the email message window, click the Send button. 10. Connect your USB flash drive to the computer. On the Snip & Sketch toolbar, click the Save as button. Navigate to the W10-RA folder, type W10-C5R1-Screen in the File name text box, and then click the Save button. Close all open windows. Keep your USB flash drive connected for Skills Application 2.

19

19-23_Windows10-2019_Ch5_RA.indd 19

6/5/19 1:12 PM

Review 2  Create a Notebook in OneNote Skills 4 Create a Notebook, Sections, and Pages in OneNote Steps 1. On the Windows taskbar, click in the search box and then type onenote. Click OneNote App at the top of the search results. Hint: If this is the first time you’ve used OneNote or if it has just been updated, you may need to click the Close button in the What’s New in OneNote message box and then close and reopen OneNote so that the navigation tools match the rest of the steps. 2. Click the Show Navigation button if needed. Click the down arrow beside the current notebook name, and then click + Add notebook at the bottom. 3. In the Create a notebook dialog box, type W10-C5R2-Notebook as the notebook name, type My First Section as the section name, and then click the Create notebook button. 4. In the blank notebook page that appears, type My Student Notebook as the page title and then press Enter. 5. Click + Add section at the bottom of the Section pane. Type My Second Section and then press Enter. 6. In the Navigation pane, click My First Section. Click + Add page at the bottom of the Page pane. 7. In the page title area, type Links Page and then press Enter. Leave the notebook open for Skills Application 1.

Skills Application Application 1  Add Content to a Notebook in OneNote Skills 5 Add Content to a Page in OneNote 6 Collect and Organize Online Content in OneNote Steps Note: You must complete Chapter 4, Skill 1, “Use File Explorer to Access OneDrive and Upload Student Data Files,” Skills Review 1, and Skills Review 2 before completing this exercise. 1. Start with your USB flash drive still connected and your OneNote app opened to the Links Page page in the W10-C5R2-Notebook notebook. Below the page title area, type Here is the link to my school’s home page: and then press Enter. 2. Type the URL to your school’s home page and then press Enter twice. 3. Type General Paradigm Education Solutions information: and then press Enter. 4. Use the Link button on the Insert tab to add a link, typing https://ParadigmEducation.com as the link address and Paradigm Website as the Text to display. Click the Insert button. Press Enter twice. 5. Type My favorite research resource: and then press Enter.

20

Review and Assessment

19-23_Windows10-2019_Ch5_RA.indd 20

6/5/19 1:12 PM

6. Open another tab or window in Microsoft Edge and then navigate to your favorite online reading or research resource, such as Encyclopedia Britannica (www.britannica.com), the Library of Congress (www.loc.gov), the UW-Madison Writer’s Handbook (writing.wisc.edu/handbook/), or Project Gutenberg (www .gutenberg.org). Select the website’s address in the Address bar, and copy it (Ctrl + C). (Leave the browser window open for later use in Skills Application 2.) 7. Return to the Links Page page in OneNote, press Ctrl + V to paste the link, and then press Enter to move to the next line if needed. 8. Open the Navigation pane, if needed. Display the My Student Notebook page. 9. Click below the page title. Click the Pictures button on the Insert tab and then click From File to insert the W10-C5R1-Screen file you saved in Skills Review 1. Hint: Navigate to the W10-RA folder on your USB flash drive. 10. Disconnect the USB flash drive and leave the My Student Notebook page open in OneNote for Skills Application 2.

Application 2  Update a Notebook with a Screen Capture Skills 1 Capture an Image of the Entire Screen 5 Add Content to a Page in OneNote 7 Email a Link to OneNote Content Steps Note: You must complete Chapter 4, Skill 1, “Use File Explorer to Access OneDrive and Upload Student Data Files,” and Skills Review 1 before completing this exercise. 1. With the My Student Notebook page still open in OneNote from Skills Application 1, use the Navigation pane to display the My Second Section section. 2. On the blank page that opens, type School Resources as the title. 3. Return to the browser window, open a new browser tab, and maximize the window, if needed. Go to your school’s home page and then navigate to a page of interest to you. 4. Use Print Screen or the appropriate shortcut key combination for your system to capture a screenshot to the Clipboard. 5. Switch back to the OneNote notebook, click below the School Resources title, and press Ctrl + V to insert the screenshot onto the page in the notebook. (See the Completed Step 5 illustration on page RA-22.) 6. In OneNote, use the Share button to send an email message containing a link to the notebook to the address specified by your instructor. 7. In your web browser, close all but the first tab. Leave your browser open for the Skills Assessment.

Taking Screenshots and Using OneNote  Chapter 5

19-23_Windows10-2019_Ch5_RA.indd 21

21

6/5/19 1:12 PM

Completed Step 5

Skills Assessment Gather Resource Links for a Class Skills 1 Capture an Image of the Entire Screen 4 Create a Notebook, Sections, and Pages in OneNote 5 Add Content to a Page in OneNote 6 Collect and Organize Online Content in OneNote Scenario You are taking a meteorology class to explore your interests in this area. You will be researching a variety of weather-related topics during the semester, as well as tracking some local weather data, and you’d like to compile a list of web resources you’ll use to complete your assignments. You decide to create your list and track your data in a OneNote notebook, for easy access from your computer and other mobile devices. Steps Note: You must complete Chapter 4, Skill 1, “Use File Explorer to Access OneDrive and Upload Student Data Files,” and Skills Review 1 before completing this assessment. 1. In OneNote, click the down arrow beside the current notebook name, and then create a new OneNote notebook. Enter W10-C5A1-Weather as its name and General Weather Resources as the first section, and then click Create notebook. 2. Type Weather Links as the name of the page that appears and then press Enter. 3. On the Weather Links page, add links to the websites for The Weather Channel, the National Centers for Environmental Information, and Weather Underground.

22

Review and Assessment

19-23_Windows10-2019_Ch5_RA.indd 22

6/5/19 1:12 PM

4. Add a new section, typing Month 1 Local Weather as its name. 5. Type M1 Week 1 as the title of the blank page that appears. 6. Go back to the Weather Links page in the General Weather Resources section and then click the link you created for Weather Underground. 7. In the Search Locations box at upper right, type your current zip code , press Enter, and then click a city in the list that appears. If a screen with a Full Forecast button appears, click the button. 8. Click the HOURLY tab under the city name. Drag to select the data from the top of the tab to the bottom of the hourly table and then press Ctrl + C to copy it. Close the Weather Underground tab in your browser. 9. Return to the W10-C5A1-Weather notebook in OneNote and use the Navigation pane to go to the M1 Week 1 page in the Month 1 Local Weather section if needed. 10. Click below the title, and then press Ctrl + V to paste the copied weather data. (See the Completed Step 10 illustration, below.) 11. Use Windows + Print Screen to capture an image of your screen in the Screenshots subfolder within the Pictures folder. 12. Close OneNote, your web browser, and any other open windows. Completed Step 10

Taking Screenshots and Using OneNote  Chapter 5

19-23_Windows10-2019_Ch5_RA.indd 23

23

6/5/19 1:12 PM

Chapter 6 Customizing and Maintaining Windows Knowledge Check Online courseware includes a Knowledge Check consisting of 10 multiple-choice questions to help reinforce your understanding of the chapter content.

Skills Review Review 1  Check a Setting in the Settings App Skills 1 Explore the Control Panel and the Settings App Steps 1. Click the Start button. 2. Click Settings. 3. Click Time & Language. 4. In the Navigation pane, click Region. 5. Click the Back arrow to return to the main screen of the Settings app. 6. Click Personalization. 7. Click the Back arrow to return to the main screen of the Settings app. 8. Click the Close button to close the Settings app.

Review 2  Change Screen Resolution Skills 1 Explore the Control Panel and the Settings App 3 Modify Screen Brightness and Resolution Steps 1. Right-click the desktop and then click Display settings. 2. Click the Display resolution box arrow. Make a note of your current display setting. 3. Click a different resolution setting. 4. Click the Keep changes button. 5. Repeat Steps 2–4 to reapply the resolution you noted in Step 2. 6. Click the Close button to close the Settings app window.

24

24-30_Windows10-2019_Ch6_RA.indd 24

6/5/19 1:16 PM

Skills Application Application 1  Connect to a Wireless Network and Adjust System Volume Skills 1 Explore the Control Panel and the Settings App 4 Adjust the Sound Volume 5 Connect to and Disconnect from a Wireless Network Steps Note: You will need a computer with wireless capability and access to at least one wireless network to complete Steps 1–5 in this exercise. You might want to use a different computer in a different setting than you used when you completed the Chapter 6 skills. 1. In the notification area of the Windows taskbar, click the Wireless icon. 2. In the pane that opens, click an available wireless network that does not display Connected below its name. If you are already connected to the only available wireless network, click it, click the Disconnect button, and then click the network again to select it. 3. Click the Connect button. 4. If prompted, enter a security PIN or key, and then click Next. Respond to any additional prompts. 5. Click outside the wireless pane to close it. 6. In the notification area of the Windows taskbar, click the Speakers icon. 7. Click the Toggle mute button to mute the sound and then click the desktop to close the volume control box. 8. Using the techniques covered in Steps 6 and 7, turn the sound back on. 9. Click the Speakers icon again, use the slider to change the sound level to 50, and then click outside the volume control box to close it.

Application 2  Check System Status Skills 1 Explore the Control Panel and the Settings App 6 Review Security, Maintenance, and Update Settings Steps 1. Click in the search box on the taskbar and type control. Click Control Panel Desktop app in the search results. 2. Under System and Security, click Review your computer’s status. 3. Click the down-pointing Security heading arrow to expand the list of settings. 4. Scroll down if needed and review all the security settings. 5. If a View in Windows Security link appears under one of the items, click it. 6. In the Settings window that opens, view the detailed information. Close the Settings window without making any changes. 7. Back in the Security and Maintenance window of the Control Panel, click the up-pointing Security heading arrow to collapse the section. 8. Expand the Maintenance heading, and review any messages that appear. 9. In the Address bar, click Control Panel to go to the top level of the Control Panel. 10. Close the Control Panel window.

Customizing and Maintaining Windows  Chapter 6

24-30_Windows10-2019_Ch6_RA.indd 25

25

6/5/19 1:16 PM

Skills Assessment Create and Delete a Custom Theme Skills 1 Explore the Control Panel and the Settings App 2 Personalize the Desktop Scenario You are creating a website to offer help about Windows troubleshooting topics. You’ve found a great website theme to use as the basis for the site, and you want the colors in your screenshots to match the website theme colors. You will create a custom theme with the colors you want, save it, and then delete it when you have finished. Steps 1. Right-click the desktop and then click Personalize. 2. On the Background page of the Personalization section of the Settings app, make sure Solid color displays in the Background box. 3. Click the Brick red color swatch in row 1, column 3 to change to that color. 4. Click Colors in the Navigation pane, scroll down to the Choose your accent color section in the right pane, and click the Automatically pick an accent color from my background check box to clear it if needed. 5. Under Windows colors, click the Seafoam teal color swatch in row 4, column 4, to select it. 6. Click Themes in the Navigation pane and then click the Save theme button in the right pane. 7. Type W10-C6A1-Theme in the Name your theme box, and then click the Save button. 8. Reapply the default Windows theme. 9. Delete the W10-C6A1 theme you saved in Step 7. 10. Close the Settings app. Completed Step 7

26

Review and Assessment

24-30_Windows10-2019_Ch6_RA.indd 26

6/5/19 1:16 PM